Document Tech I (Onsite, San Diego, CA)

American Specialty Health Incorporated; San Diego (CA); On-site; USD 21,000 - 24,000; Full time

Job summary

American Specialty Health Incorporated is seeking a Document Tech I to join our Support Services team. This role provides technical and clerical support for the Document Management department, ensuring accuracy and passing quality audits.

Responsibilities include sorting mail, scanning preparation, file handling, and general department support. The position is full-time and onsite, requiring attention to detail, proficiency in MS Word/Excel/Outlook, and the ability to work in a busy environment.

Qualifications

• High school diploma required.
• 1 year clerical support experience preferred.
• Record management or scanning experience preferred.
• Experience with MS Word, Excel, and Outlook required.
• Some experience with Kofax/AnyDoc preferred.
• Types 35-40 WPM.
• Intermediate to expert 10 Key skills.
• Ability to pass written test.
• Ability to pass basic math test.
• Ability to perform repetitive tasks sitting for 2 to 3 hours at a time.
• Ability to master new processes and complex computer applications.
• Experience with machinery or ability to learn small machine operations.
• Thrive in an environment with noise and interruptions.

Responsibilities

• Provides clerical support to the Document Management center.
• Sorts mail and provides mail service to the organization.
• Opens mail and prepares Claims batches for scanning.
• Prepares files and documents for scanning per defined processes.
• Assists with research and verification during scanning.
• Supports shredding of scanned documents.
• Processes file requests to authorized personnel.
• Meets productivity goals and passes quality audits.
• Maintains confidentiality of sensitive information.
• Covers front security desk and other department support.

Skills

Attention to detail

Typing 35–40 WPM

10-key data entry

MS Word/Excel/Outlook

Kofax/AnyDoc

Ability to pass tests

Pass basic math test

Repetitive tasks (2–3 hours)

Learn new processes and software

Machinery operation learning

Work under interruptions

Education

High school diploma

Tools

Kofax/AnyDoc

MS Office (Word/Excel/Outlook)

Job description

American Specialty Health Incorporated is seeking a Document Tech I to join our Support Services team. This position will provide technical and clerical support for a variety of functions performed by the Document Management department. Accuracy in all work is essential to the department's success. Quality audits must be passed on a routine basis. Services provided include the sorting and scanning of inbound mail, file preparation following detailed instructions, scan prep/scanning services using technical applications meeting all quality standards, warehouse support for managing physical records, return mail management, shipping/receiving services, and to provide clerical file support to the Document Management Center of Support Services. Provides reception security and performs mail delivery and shipping and receiving services.

Hourly Salary Range

American Specialty Health complies with state and federal wage and hour laws and compensation depends upon candidate's qualifications, education, skill set, years of experience, and internal equity. $15.00 to $17.50 Hourly Wage Range.

Onsite Requirement

This position requires full-time onsite office work.

Responsibilities

• Provides clerical Support to the Document Management center.
• Provides mail service to the organization. Sorts incoming, personal, inter department, claims, and returned mail.
• Opens mail and prepares Claims batches for scanning adhering to processes and procedures.
• Prepares files and documents adhering to defined processes for scanning and validation. Accurately tracks and records assigned work.
• Assists with research and verification during the scanning process. Uses good judgement for self-correction, ensuring accuracy.
• Supports shredding efforts for all scanned documents approved for destruction.
• Receives & processes file & document requests to authorized personnel when instructed.
• Meets all productivity goals.
• Passes all quality audits and skill assessments.
• Restricts access to systems, storage locations, system folders or physical files, and all documents in process to authorized personnel only.
• Maintains confidentiality of sensitive and propriety business information under all circumstances.
• Reports unique or problem situations to manager.
• Other Department Support.
• Processes returned mail and provides statistical data for reporting.
• Keeps mail sorting station & mail area clean & organized at all times.
• Prepares and processes Inter Office Mail.
• Processes Right Fax Claims and Prepares for Scanning adhering to defined processes.
• Covers front security desk.

Qualifications

• High school diploma required.
• 1 year of experience in a clerical support role requiring expert attention to detail preferred.
• Record managing or scanning experience preferred.
• Experience with Microsoft Word, Excel, and Outlook required.
• Some experience with Kofax/AnyDoc preferred.
• Types 35-40 WPM.
• Intermediate to expert 10 Key skills.
• Ability to pass written test.
• Ability to pass basic math test.
• Ability to perform repetitive tasks sitting for 2 to 3 hours at a time.
• Ability to master new processes, master new technical computer applications, and perform complex analytical tasks within a reasonable period of time.
• Experience with machinery or proven ability to learn small machine operations.
• Ability to thrive in an environment with noise and/or constant interruptions.

Onsite Requirement:

ASH requires all onsite employees and employees who travel for their position to either (a) establish that they have been fully vaccinated; or (b) obtain an approved exemption as an accommodation.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time.

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to lift, push, pull, bend, crawl, and travel within the facility. Capable of using a telephone and computer keyboard. Ability to climb stools and ladders. Ability to lift up to 15 lbs. overhead, lift 25 lbs. unassisted or 50 lbs. assisted by cart.

Environmental Conditions

Normal office setting, minor noise, frequent interruptions.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth, related medical conditions, breastfeeding, and reproductive health decision-making), gender, gender identity, gender expression, race, color, religion (including religious dress and grooming practices), creed, national origin, citizenship, ancestry, physical or mental disability, legally-protected medical condition, marital status, age, sexual orientation, genetic information, military or veteran status, political affiliation, or any other basis protected by applicable local, federal or state law.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at [phone] x6702.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information.

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