Data Entry Coordinator

Recruiting.com LLC; Miami, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision benefits

Life insurance

401k with match

Paid time off

Travel and entertainment discounts

Overtime differential

Job summary

Recruiting.com LLC is seeking a Data Entry Coordinator in Miami to ensure the accuracy, integrity, and security of our data. The role involves high-volume data entry, meticulous record-keeping, and supporting multiple departments with timely information.

The ideal candidate is highly organized, detail-oriented, proficient with Excel (including VLOOKUP/pivot tables) and CrunchTime, and skilled at communicating clearly. Occasional travel up to 10% may be required to collect data on-site.

Qualifications

• Education: High school diploma or GED; an associate or bachelor's degree is a plus.
• Experience: Proven work experience as a Data Entry Coordinator or similar role.
• Proficient in Microsoft Office Suite, particularly Excel (VLOOKUP, pivot tables).
• Experience with data entry software and database management systems. (CrunchTime preferred)
• Familiarity with data visualization tools (Tableau, Power BI) is a plus.
• Meticulous and highly accurate data entry and verification.
• Excellent time management and the ability to prioritize tasks in a high-pressure environment.
• Strong written and verbal communication abilities to collaborate with colleagues.

Responsibilities

• Enter, update, and maintain a high volume of data from various sources into the digital operations database.
• Ensure data is entered accurately, consistently, and in a timely manner.
• Verify data integrity by comparing against source documents and existing items, correcting discrepancies.
• Perform regular audits to ensure accuracy and completeness.
• Improve data management processes and protocols.
• Collaborate with departments to ensure data consistency across systems.
• Act as a data-related contact and assist training new staff on standards.
• Manage linking processes to ensure proper storage and backup of data.

Skills

Attention to detail

Data entry

Microsoft Excel

Data management

Communication

Time management

Data security

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Tools

CrunchTime

Tableau

Power BI

CRM software

Job description

Position Title: Data Entry Coordinator

Reports To: Crunch Time Manager

Department: Concepts & Standards

Status: Exempt

Date:September 2025

Salary:

Broad Function:

The Data Entry Coordinator is a key player in ensuring the accuracy, integrity, and security of an organization's data. This role involves precise data entry, meticulous record-keeping, and supporting various departments by providing timely and accurate information. The ideal candidate is highly organized, detail-oriented, and proficient with various data management tools (CrunchTime Preferred). This position may require occasional travel, up to 10% of the time, for on-site data collection as needed.

Main Duties and Responsibilities

• 1.Enter, update, and maintain a high volume of data from various sources (e.g., physical documents, spreadsheets, emails) into digital operations driven database in an organized systematic way.
• 2.Ensure data is entered accurately, consistently, and in a timely manner.
• 3.Verify the integrity of data by comparing it against source documents and existing items while identifying and correct data discrepancies and errors.
• 4.Perform regular audits to ensure accuracy and completeness.
• 5.Work to improve data management processes and protocols.
• 6.Collaborate with other departments and team members to ensure data consistency across different systems.
• 7.Act as a point of contact for data-related questions and issues while assisting with training new staff on data entry standards.
• 8.Manage linking processes when applicable to ensure proper storage and backup of data to prevent loss.

Skills & Qualifications

• 1.Education: High school diploma or GED equivalent; an associate or bachelor's degree in a related field is a plus.
• 2.Experience: Proven work experience as a Data Entry Coordinator, Data Entry Clerk, or in a similar administrative role.
• 3.Proficient in Microsoft Office Suite, particularly Microsoft Excel (e.g., VLOOKUP, pivot tables).
• 4.Experience with data entry software and database management systems. (CrunchTime preferred)
• 5.Familiarity with data visualization tools (e.g., Tableau, Power BI) is a plus.
• 6.Meticulous and highly accurate data entry and verification.
• 7.Excellent time management and the ability to prioritize tasks effectively in a high-pressure environment.
• 8.Strong written and verbal communication abilities to collaborate with colleagues and address data-related queries.
• 9.Proactive in identifying and resolving data-related issues.
• 10.Ability to handle sensitive and confidential information with the utmost discretion and integrity.

Benefits

• affordable medical insurance, dental and vision benefits, along with a variety of voluntary insurance options.
• company-sponsored life insurance, a free employee assistance program, competitive paid time off, company holidays, and a 401k retirement plan with company match.
• discount programs for travel and entertainment and a location meal program.
• eligible for overtime and overnight differentials.

EEOC Statement

We are an equal opportunity employer committed to building a diverse team and fostering an inclusive environment where employees feel empowered to bring their authentic selves to work. We welcome applications from all qualified candidates regardless of race, color, religion, gender identity, sexual orientation, national origin, age, disability status, or veteran status.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role and requires color determination vision (no color blindness) and to sit for extended periods of time in front of the computer. This position would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Some bending and/or lifting of supplies and mail in/out materials from time to time may be required.