Data Entry Clerk Mon-Fri 8am-4pm

Vital Records Control (VRC); New York (NY); On-site; USD 11,000 - 15,000; Full time

Job summary

Vital Records Control (VRC) is seeking a Data Entry Clerk in New York, NY to ensure accurate, timely entry of data into our records management systems. You will support data integrity and confidentiality while handling diverse document types.

The role requires fast typing, strong attention to detail, and proficiency with MS Word and Excel. Candidates should have a high school diploma and be able to work independently or as part of a team.

Qualifications

• High school diploma; further education or certification in office administration or a related field is a plus.
• Proven experience as a Data Entry Clerk or similar role.
• Fast typing skills with an eye for detail and familiarity with spreadsheets and online forms.
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.).
• Working knowledge of office equipment and computer hardware and peripheral devices.
• Basic understanding of databases.
• Good command of English, both oral and written, and customer service skills.
• Great attention to detail, with an ability to stay focused on assigned tasks.

Responsibilities

• Accurately input textual and numerical information from source documents within time limits into our database systems.
• Review, verify, and correct data for completeness and accuracy; compare data with source documents, or re-enter data in verification format to detect errors.
• Maintain detailed records of tasks, files, and progress.
• Scan documents and print files, when needed.
• Retrieve data from the database or electronic files as requested.
• Perform regular backups to ensure data preservation.
• Comply with data integrity and security policies.
• Work closely with the records management team to identify and resolve discrepancies within the company’s records.
• Assist with file management and archiving activities, ensuring proper storage and confidentiality of files.

Skills

Fast typing

Attention to detail

Organizational skills

Time management

Independent work

Teamwork

Education

High school diploma

Office administration certification (plus)

Tools

MS Word

Excel

Online forms

Databases (basic)

Job description

PURPOSE

The primary purpose of the Data Entry Clerk role at VRC is to ensure the accuracy, integrity, and timely entry of data into our records management systems. This position is crucial for maintaining the high quality and reliability of our records, which are essential for the effective operation of our business.

Job Type

Full-time

DESCRIPTION

The primary purpose of the Data Entry Clerk role at VRC is to ensure the accuracy, integrity, and timely entry of data into our records management systems. This position is crucial for maintaining the high quality and reliability of our records, which are essential for the effective operation of our business.

ESSENTIAL DUTIES (Other Duties May Be Assigned)

• Accurately input textual and numerical information from source documents within time limits into our database systems.
• Review, verify, and correct data for completeness and accuracy; compare data with source documents, or re-enter data in verification format to detect errors.
• Maintain detailed records of tasks, files, and progress.
• Scan documents and print files, when needed.
• Retrieve data from the database or electronic files as requested.
• Perform regular backups to ensure data preservation.
• Comply with data integrity and security policies.
• Work closely with the records management team to identify and resolve discrepancies within the company’s records.
• Assist with file management and archiving activities, ensuring proper storage and confidentiality of files.

Requirements

QUALIFICATIONS:

• High school diploma; further education or certification in office administration or a related field is a plus.
• Proven experience as a Data Entry Clerk or similar role.
• Fast typing skills with an eye for detail and familiarity with spreadsheets and online forms.
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.).
• Working knowledge of office equipment and computer hardware and peripheral devices.
• Basic understanding of databases.
• Good command of English, both oral and written, and customer service skills.
• Great attention to detail, with an ability to stay focused on assigned tasks.

Attributes

• High level of confidentiality and integrity.
• Organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong work ethic and a commitment to excellence.

Salary Description

$8.50/HR

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.