Data Entry Clerk

Ultimate Staffing Services; Azusa (CA); On-site; USD 22 - 23; Full time

Job summary

Ultimate Staffing Services is seeking a data entry associate for a manufacturing environment. You will accurately enter maintenance schedules, repair records, and equipment logs into internal systems while tracking task status and maintaining comprehensive records.

The role requires 1–2 years of data entry experience, strong attention to detail, and the ability to learn manufacturing processes quickly. Proficiency with Excel and Word, plus good communication and organization, is essential.

Qualifications

• 1–2 years of data entry experience, preferably in maintenance/manufacturing.
• Strong attention to detail and accuracy in data entry tasks.
• Familiarity with manufacturing processes or ability to learn quickly.
• Proficiency with Microsoft Office Suite (Excel/Word) and general computer literacy.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong organizational and communication skills for teamwork.

Responsibilities

• Perform accurate data entry of maintenance schedules, repair records, and equipment logs into internal systems.
• Track and document current status of maintenance tasks with up-to-date reports for leadership.
• Maintain detailed records of work orders, servicing schedules, and spare parts inventory.
• Assist maintenance team in generating reports on productivity, equipment performance, and service needs.
• Support implementation and tracking of preventive maintenance across manufacturing equipment.
• Update and maintain organized digital and physical records for reference and compliance.
• Communicate with maintenance supervisors and staff to gather information for accurate records.
• Identify and correct data discrepancies to maintain high data hygiene standards.

Skills

Data entry

Attention to detail

Multi-tasking

Communication

Organizational skills

Tools

Microsoft Office

Job description

Salary: USD22 - USD23 per year

Key Responsibilities

• Perform accurate data entry of maintenance schedules, repair records, and equipment logs into the company’s internal systems.
• Track and document the current status of maintenance tasks, ensuring up-to-date reports are available to leadership.
• Maintain detailed records of work orders, equipment servicing schedules, and inventory of spare parts.
• Assist the maintenance team in generating reports to track productivity, equipment performance, and upcoming service requirements.
• Support the implementation and tracking of preventive maintenance processes across all manufacturing equipment.
• Regularly update and maintain organized digital and physical records for easy reference and compliance purposes.
• Communicate effectively with maintenance supervisors and manufacturing staff to obtain necessary information for accurate record-keeping.
• Identify and correct any data discrepancies and maintain high data hygiene standards.

Qualifications and Skills

• 1–2 years of data entry experience (Experience in a maintenance or manufacturing environment is highly preferred).
• Strong attention to detail and accuracy in all data entry tasks.
• Familiarity with manufacturing processes or interest/ability to learn quickly.
• Proficiency with office software, including Microsoft Office Suite (Excel and Word) and general computer literacy.
• Ability to manage multiple tasks and prioritize deadlines in a fast-paced environment.
• Strong organizational and communication skills, with the ability to work collaboratively with team members.
• Knowledge of maintenance management systems or enterprise resource planning (ERP) tools is a plus but not required.