Data Coordinator / Operations Analyst (Fashion & E-Commerce)

Chris Baily; New York (NY); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Performance bonuses

Flexible in-office schedule

Professional development support

Job summary

Chris Baily is searching for a detail-oriented Data Coordinator / Operations Analyst to enhance our operational engine at Alexia Admor. The position will involve working closely with senior leadership, gaining hands-on experience with ERP systems, and managing critical product data.

You will work in a collaborative environment with direct mentorship, and there are clear growth paths for top performers. This role is perfect for someone eager to learn the intricacies of a modern fashion brand.

Qualifications

• Intellectually curious with a passion for fashion and operations.
• Highly detail-oriented; accuracy is crucial.
• Comfortable working cross-functionally and clear communication.

Responsibilities

• Learn and become a power user of Winfashion ERP.
• Maintain product data including pricing and descriptions.
• Prepare customized product sheets for retail partners.

Skills

Detail-oriented

Communication skills

Excel / Google Sheets

Tools

Winfashion ERP

Shopify

Job description

Job Description: Alexia Admor is a contemporary women’s fashion brand operating across major retail partners including Macy’s, Nordstrom, Kohl’s, Belk, Rent the Runway, Rue GILT, and our own Shopify‑powered DTC business.

We are seeking a smart, detail‑driven Data Coordinator / Operations Analyst to join our team and work closely with senior leadership on the systems, data, and operational engine of the business. This is not a passive role. It is an in‑the‑weeds, learn‑by‑doing position designed for someone who wants to deeply understand how a modern fashion brand actually runs – from ERP to drop‑ship logistics to retail execution.

Compensation, Structure & Growth

Base Salary: $40,000 – $65,000 commensurate with experience. Salary reflects:
- Hands‑on training in a specialized fashion ERP (Winfashion)
- Direct exposure to enterprise retail partners
- Ownership of mission‑critical data and workflows
- In‑person training (NY / South Florida)
- Performance‑based bonuses tied to accuracy, execution quality, and project milestones
- Clear growth trajectory for high performers.

What You’ll Do

ERP & Data Operations (Core Focus)

• Learn and become a power user of Winfashion ERP through direct mentorship
• Pull, organize, validate, and maintain product data including pricing, costs, and margins; product descriptions and attributes; color, size, fabric, and fit details
• Create and maintain retail attribute sheets, offer sheets supporting sales and buying initiatives, partner‑specific data files required for onboarding and execution

Retail Partner Enablement

• Prepare customized product and offer sheets for key retail partners
• Manage attribute requirements for partners such as Macy’s, Nordstrom, Kohl’s, Belk, Rent the Runway, Rue GILT
• Monitor partner sites to ensure live styles remain active and product content remains accurate and complete
• Flag discrepancies, deactivations, or execution issues and coordinate resolutions

Drop Ship & Logistics Oversight

• Communicate daily with our 3PL to ensure shipment deadlines are met
• Coordinate with and oversee our overseas ERP / drop‑ship team
• Act as a quality‑control checkpoint to ensure execution is clean, timely, and scalable

Shopify Backend Management

• Manage product setup and lifecycle in Shopify: loading new styles, deactivating or archiving older styles
• Support site structure and readiness
• Work cross‑functionally with merchandising, marketing, and operations teams

Cross‑Functional & Growth Initiatives

• Support post‑production workflows: organizing and distributing photo assets to retail partners
• Assist with monthly delivery cadence and ongoing site freshness
• Participate in forward‑looking initiatives including AI‑assisted workflows, process automation and optimization, data hygiene and system scaling

Who This Role Is For

Someone intellectually curious who enjoys mastering complex systems; highly detail‑oriented – accuracy is non‑negotiable; comfortable working cross‑functionally and communicating clearly; excited by fashion and operations – not one without the other; thrives in an in‑person training environment and collaborative setting.

Experience That Helps (But Is Not Required)

• Prior experience with Winfashion or fashion ERPs
• Experience supporting major retail partners or drop‑ship programs
• Shopify backend experience
• Strong Excel / Google Sheets skills
• Long‑term interest in operations, analytics, or systems leadership

Benefits & Professional Development

• Flexible in‑office schedule, including NY / South Florida rotation
• Performance bonuses tied to accuracy, execution quality, and project milestones
• Professional development support, including ERP mastery, advanced analytics and systems training
• Clear growth path toward Operations Manager / Systems Specialist roles

Why Alexia Admor

• Direct mentorship from senior team members who run the business
• Real responsibility – not busywork
• Exposure to enterprise retail, ERP systems, and modern e‑commerce infrastructure
• A growing brand actively investing in systems, automation, and scale