Data Compliance Specialist II

Mesa Energy Systems, Inc.; Irvine (CA); On-site; USD 43,000 - 51,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Health savings and flexible spending

401(k) Savings Plan

Life insurance

Job summary

Mesa Energy Systems, Inc. in Irvine, CA seeks a Site Data Compliance Specialist II responsible for advanced customer and site data management while ensuring adherence to company standards.

You will act as a resource for account structures, support data quality initiatives, and resolve complex discrepancies across branches. Key duties include validating complex setup requests, maintaining data integrity, and guiding staff on data standards.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• 3+ years of administrative, customer data, contract administration, or related experience.
• Strong understanding of customer account setup, hierarchy, and data maintenance.
• Analytical, research, and problem-solving skills.
• Excellent oral and written communication; cross-functional collaboration.
• Intermediate to advanced Microsoft Office skills (Excel/Outlook).

Responsibilities

• Review and process complex customer and site setup requests needing validation.
• Analyze customer account structures to ensure alignment with data standards.
• Research and resolve discrepancies in customer, billing, service location, and hierarchy.
• Identify duplicate records and assist consolidation while preserving data integrity.
• Support audits of customer and location records and improve data entry procedures.
• Provide guidance on setup requirements and data standards to branch personnel.
• Monitor queues and prioritize work to meet branch deadlines.
• Generate reports on request volume, data accuracy, and cleanup initiatives.
• Provide onboarding support and training to new team members.

Skills

Analytical skills

Research skills

Problem-solving

Oral communication

Written communication

Data maintenance

Education

High school diploma or GED

Associate degree preferred

Tools

Excel

Outlook

Job description

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

This position is responsible for performing advanced customer and site data management functions while ensuring compliance with company standards and procedures. The Site Data Compliance Specialist II serves as a resource for customer account structures, supports data quality initiatives, and assists in resolving complex customer, site, billing, and hierarchy discrepancies across multiple branches and departments.

Essential Duties & Responsibilities

• Perform all duties of the Data Compliance Specialist level I position.
• Review and process complex customer and site setup requests requiring additional research or validation.
• Analyze customer account structures to ensure alignment with company data standards and procedures.
• Research and resolve customer, billing, service location, contact, and hierarchy discrepancies.
• Identify duplicate customer or location records and assist with consolidation efforts while preserving data integrity.
• Support routine audits of customer and location records to identify inaccuracies, missing information, or inconsistent naming conventions.
• Assist in developing, documenting, and improving data entry procedures and quality control measures.
• Provide guidance to branch personnel regarding customer setup requirements, account structures, and data standards.
• Monitor request queues and assist with prioritizing work to support timely completion of branch requests.
• Generate or assist with reports related to request volume, data accuracy, open items, and cleanup initiatives.
• Provide onboarding support and process training to new team members as needed.
• Other duties as assigned.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• 3+ years of administrative, customer master data, contract administration, service operations, billing, or related experience.
• Strong understanding of customer account setup, customer hierarchy, and data maintenance processes.
• Strong analytical, research, and problem-solving skills.
• Excellent oral and written communication skills, with the ability to work cross-functionally with multiple departments.
• Intermediate to advanced working knowledge of Microsoft Office applications, including Excel and Outlook.
• Ability to work independently and make decisions within established guidelines.
• HVAC, service operations, billing, or contract administration experience, a plus.

#Mesa #LI-Mesa #LI-HVACjobs #LI-Onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Geographic Disclosure

Compensation Range: $31 - $37 per hour

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.