Data Compliance Specialist II

EMCOR Services Mesa Energy; Irvine (CA); On-site; USD 43,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

401(k) Savings Plan

Job summary

EMCOR Services Mesa Energy in Irvine, CA is seeking a Site Data Compliance Specialist II to manage complex customer and site data, ensuring alignment with data standards and company procedures.

You will review requests, analyze account structures, resolve discrepancies across branches, and support data quality initiatives while guiding field teams on setup requirements and data maintenance best practices.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• 3+ years of administrative, data management, or related experience.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication; cross-functional collaboration.
• Intermediate to advanced Microsoft Office, especially Excel and Outlook.

Responsibilities

• Review and process complex customer and site setup requests.
• Analyze customer account structures for data standards alignment.
• Research and resolve customer, billing, service location, and hierarchy discrepancies.
• Identify duplicate customer or location records and assist with consolidation while preserving data integrity.
• Support routine audits of customer and location records to identify inaccuracies.
• Assist in developing, documenting, and improving data entry procedures and quality control measures.
• Provide onboarding support and process training to new team members.

Skills

Data management

Analytical thinking

Communication

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Job description

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

This position is responsible for performing advanced customer and site data management functions while ensuring compliance with company standards and procedures. The Site Data Compliance Specialist II serves as a resource for customer account structures, supports data quality initiatives, and assists in resolving complex customer, site, billing, and hierarchy discrepancies across multiple branches and departments.

Essential Duties & Responsibilities

• Perform all duties of the Data Compliance Specialist level I position.
• Review and process complex customer and site setup requests requiring additional research or validation.
• Analyze customer account structures to ensure alignment with company data standards and procedures.
• Research and resolve customer, billing, service location, contact, and hierarchy discrepancies.
• Identify duplicate customer or location records and assist with consolidation efforts while preserving data integrity.
• Support routine audits of customer and location records to identify inaccuracies, missing information, or inconsistent naming conventions.
• Assist in developing, documenting, and improving data entry procedures and quality control measures.
• Provide guidance to branch personnel regarding customer setup requirements, account structures, and data standards.
• Monitor request queues and assist with prioritizing work to support timely completion of branch requests.
• Generate or assist with reports related to request volume, data accuracy, open items, and cleanup initiatives.
• Provide onboarding support and process training to new team members as needed.
• Other duties as assigned.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• 3+ years of administrative, customer master data, contract administration, service operations, billing, or related experience.
• Strong understanding of customer account setup, customer hierarchy, and data maintenance processes.
• Strong analytical, research, and problem-solving skills.
• Excellent oral and written communication skills, with the ability to work cross-functionally with multiple departments.
• Intermediate to advanced working knowledge of Microsoft Office applications, including Excel and Outlook.
• Ability to work independently and make decisions within established guidelines.
• HVAC, service operations, billing, or contract administration experience, a plus.

Mesa

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy .

Geographic Disclosure

Compensation Range: $31 - $37 per hour

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.