Data Center Project Coordinator - Owner's Representative

KALCON; Cedar Rapids (IA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Vision Insurance

Life Insurance

Long Term Disability

401(k) retirement plan with 4% KALCON

15 days of paid time off

8 paid National Holidays

Reimbursement for professionallicenses

Job summary

KALCON in Cedar Rapids, IA seeks a Project Coordinator (Owner's Representative) to support mission-critical data center construction projects. This role interfaces with Construction Managers, General Contractors, consultants, and owner stakeholders to keep project controls and documentation on track.

The ideal candidate has a solid background in construction administration, proficiency with MS Office and PM platforms (Procore, SharePoint), and strong communication skills to manage logs,

Qualifications

• Bachelor's degree in Construction Management, Engineering, Business Administration, or related field preferred.
• 2–5 years of experience supporting commercial, industrial, mission-critical, or data center construction projects.
• Experience supporting construction project teams in a project coordinator, project administrator, assistant project manager, or similar role.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Experience with Procore, Autodesk Construction Cloud, SharePoint, Unifier, or similar project management platforms preferred.
• Strong document control and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.

Responsibilities

• Support Construction Managers and Project Managers in the daily coordination and administration of mission-critical construction projects.
• Review project management systems and track weekly deliverables from General Contractors and project stakeholders.
• Assist with project document control, file management, and document compliance requirements.
• Maintain project correspondence, logs, trackers, and project records.
• Manage RFI, submittal, change order, and action item logs.
• Track project commitments and issue resolution efforts through completion.
• Coordinate project meetings including OAC meetings, contractor meetings, commissioning meetings, and owner meetings.
• Prepare meeting agendas, maintain meeting minutes, and distribute action items.
• Assist with project schedule coordination and milestone tracking.
• Support project financial processes including purchase orders, budget tracking, cost reports, and invoice management.
• Review and process contracts, purchase orders, vendor documentation, and project-related administrative requirements.
• Coordinate contractor and vendor communications.
• Manage project directories, contact lists, and stakeholder distribution lists.
• Support commissioning documentation, turnover documentation, and project closeout activities.
• Assist with collection and organization of O&M manuals, warranties, training records, and as-built documentation.
• Support customer, tenant, and operations handover requirements.
• Assist with permit tracking, inspection coordination, and regulatory documentation.
• Perform routine site walks to gain familiarity with project status, construction progress, and field activities.
• Build and maintain professional working relationships with contractors, vendors, consultants, and client representatives.
• Coordinate site access requests, visitor registrations, parking logistics, and project orientations.
• Support onboarding activities for project personnel and visitors.
• Assist with project office operations, trailer logistics, conference room scheduling, and workspace coordination.
• Coordinate project team communications and distribution of project updates.
• Assist with scheduling travel, meetings, workshops, and team events.
• Order and maintain office supplies, field supplies, PPE, and project equipment.
• Support printer setup, conference room technology, and administrative project office needs.
• Prepare reports, presentations, dashboards, and executive summaries for project leadership.
• Maintain project status trackers and reporting tools.
• Support project closeout documentation and final turnover deliverables.
• Assist Construction VPs, Directors, Project Managers, and Construction Managers with project-related tasks and special assignments as needed.
• Utilize project management technology and software platforms to support project controls, document management, communication, and reporting.
• Perform additional duties as assigned by management.

Job description

KALCON in Cedar Rapids, IA seeks a Project Coordinator (Owner's Representative) to support mission-critical data center construction projects. This role interfaces with Construction Managers, General Contractors, consultants, and owner stakeholders to keep project controls and documentation on track.

The ideal candidate has a solid background in construction administration, proficiency with MS Office and PM platforms (Procore, SharePoint), and strong communication skills to manage logs,