Data Center Project Coordinator: Budgets & Schedules

Veolia NA; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401(k) plan

Tuition reimbursement

Paid volunteering

Health insurance

Paid time off

Job summary

Veolia North America is seeking a Project Coordinator to provide administrative and operational support for data center commissioning projects. You will coordinate budgets, schedules, and documentation, while ensuring on-time delivery and client satisfaction.

Ideal candidates will have strong project management skills, financial acumen, and experience in a fast-paced technical environment, with proficiency in Smartsheet, MS Project, and Excel.

Qualifications

• Bachelor's degree in Business, Operations, Project Management, Engineering, or related field (or equivalent work experience).
• 3+ years of project coordination, operations, or business coordination experience.
• 3+ years coordinating project budgets, schedules, and financial tracking.
• 2+ years in a fast-paced, technical environment (data center, commissioning, or similar).
• Experience with change order management and contract administration.
• Experience with client program management and stakeholder communication.
• Experience with proposal development and pricing.
• Working knowledge of the commissioning process (Pre-Design, Design, Commissioning, Post-Turnover).
• Experience in AI tools such as Gemini Notebook, chat agents, and/or agent builders.

Responsibilities

• Administrative tasks for assigned programs - Process administrative requests; maintain project records; support program coordination; ensure compliance with company policies and procedures.
• Project financials and performance - Monitor, and reconcile project budgets; track costs and expenditures; identify budget variances and cost overruns; ensure accurate project profitability tracking; prepare financial reports for leadership and clients.
• Project schedules and milestones - Understand project schedules maintained by PM; monitor project progress against SoW and milestone schedule; maintain communication for project activities across technical teams and sub-consultants.
• Documentation and records - Support organization of project files and folders; ensure accurate project records; support project closeout and lessons learned documentation.
• Project status reports - Develop monthly project status reports; support development of reports for leadership and clients; track key performance indicators; identify trends and issues.
• Client meetings and program activities - Support client / team meetings and workshops - invites and minutes; prepare meeting agendas and materials; track meeting decisions and action items.
• Change orders and contract modifications - Support change order proposals and workflow; track status of pending and approved change orders.
• Proposal development and pricing - Enter sales leads into Salesforce and support with proposal development; manage proposal process.
• Process improvement - Support standardized processes and deliverables; collaborate with other Program Managers on cross-program issues.

Skills

Project coordination

Financial acumen

Communication skills

Prioritization

Problem solving

Independent work

Attention to detail

Education

Bachelor's degree in Business, Operations, PM, Eng

Tools

Smartsheet

Microsoft Project

Excel

Job description

Veolia North America is seeking a Project Coordinator to provide administrative and operational support for data center commissioning projects. You will coordinate budgets, schedules, and documentation, while ensuring on-time delivery and client satisfaction.

Ideal candidates will have strong project management skills, financial acumen, and experience in a fast-paced technical environment, with proficiency in Smartsheet, MS Project, and Excel.