Data Center Project Coordinator | Budget & Scheduling

Veolia North America, LLC; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401(k) plan

Health insurance

Dental insurance

Vision insurance

Paid time off

Tuition reimbursement

Volunteer time off

Job summary

Veolia North America, LLC is seeking a Project Coordinator to provide administrative and operational support for data center commissioning projects. This role emphasizes project management, financial acumen, and collaboration with cross-functional teams to deliver on-time, on-budget results for our clients.

Responsibilities include maintaining records, tracking budgets, preparing reports, coordinating client meetings, and supporting change orders and proposal development.

Qualifications

• Bachelor's degree in Business, Operations, Project Management, Engineering, or related field (or equivalent work experience).
• 3+ years of project coordination, operations, or business coordination experience.
• 3+ years coordinating project budgets, schedules, and financial tracking.
• 2+ years in a fast-paced, technical environment (data center, commissioning, or similar).
• Experience with change order management and contract administration.
• Experience with client program management and stakeholder communication.
• Experience with proposal development and pricing.
• Working knowledge of the commissioning process (Pre-Design, Design, Commissioning, Post-Turnover).
• Experience in AI tools such as Gemini Notebook, chat agents, and/or agent builders.

Responsibilities

• Administrative tasks for assigned programs - Process administrative requests; maintain project records; support program coordination; ensure compliance with company policies and procedures.
• Project financials and performance - Monitor, and reconcile project budgets; track costs and expenditures; identify budget variances and cost overruns; ensure accurate project profitability tracking; prepare financial reports for leadership and clients.
• Project schedules and milestones - Understand project schedules maintained by PM; monitor project progress against SoW and milestone schedule; maintain communication for project activities across technical teams and sub-consultants.
• Documentation and records - Support organization of project files and folders; ensure accurate project records; support project closeout and lessons learned documentation.
• Project status reports - Develop monthly project status reports; support development of reports for leadership and clients; track key performance indicators; identify trends and issues.
• Client meetings and program activities - Support client / team meetings and workshops - invites and minutes; prepare meeting agendas and materials; track meeting decisions and action items.
• Technical teams and sub-consultants - Work with technical Project Managers/Commissioning Managers on milestone / task assignments; communicate assignments and scheduled work.
• Change orders and contract modifications - Support change order proposals and workflow; track status of pending and approved change orders.
• Proposal development and pricing - Enter sales leads into Salesforce and support with proposal development; manage proposal process.
• Process improvement - Support standardized processes and deliverables; collaborate with other Program Managers on cross-program issues.

Skills

Project coordination

Budget management

Communication

PM tools

Excel

Microsoft Office

Detail-oriented

Independent work

Analytical thinking

Education

Bachelor's degree in Business/Operations/PM/Engineering

Tools

Smartsheet

Microsoft Project

Excel

Accounting software

Google Workspace

Job description

Veolia North America, LLC is seeking a Project Coordinator to provide administrative and operational support for data center commissioning projects. This role emphasizes project management, financial acumen, and collaboration with cross-functional teams to deliver on-time, on-budget results for our clients.

Responsibilities include maintaining records, tracking budgets, preparing reports, coordinating client meetings, and supporting change orders and proposal development.