Data Center Facilities & Contracts Specialist

Xai; Memphis (TN); On-site; USD 55,000 - 90,000; Full time

Job summary

SpaceXAI is building and operating one of the world’s largest AI training campuses in Memphis, TN, and the Facilities Specialist role serves as the backbone of vendor, contract, and project coordination for facilities maintenance.

You will own purchasing, bidding, contractor walk-downs, spend reporting, and contracts for services (janitorial, landscaping, waste, pest control, elevators, and repairs) to keep buildings and grounds running smoothly.

Qualifications

• High school diploma or equivalency certificate.
• 5+ years of facility vendor and contract management experience.

Responsibilities

• Assist the Facilities Manager(s) and Supervisors in all aspects of project implementation as needed.
• Create and take part in meetings and presentations with site and executive leadership.
• Provide campus-wide reporting on departmental spend, ticketing, and other metrics as requested.
• Maintain contracts for facilities services such as elevators, waste, recycling, pest control, landscaping, janitorial, and other repair services.
• Obtain multiple bids from competing contractors.
• Perform job walk-downs with vendors, engineers, supervisors, and managers.
• Work with the purchasing department to ensure vendors are approved, vetted, and insured.
• Assist with badging, NDA requirements, and safety training for vendors and contractors.
• Create RFPs/RFPOs and assist buyers with vendor selection.
• Ensure purchase orders are accurate with no cost overruns.

Skills

Vendor management

Contract management

Project coordination

Communication skills

ERP/CMMS familiarity

Education

High school diploma

Tools

ERP systems

CMMS

Job description

SpaceXAI is building and operating one of the world’s largest AI training campuses in Memphis, TN, and the Facilities Specialist role serves as the backbone of vendor, contract, and project coordination for facilities maintenance.

You will own purchasing, bidding, contractor walk-downs, spend reporting, and contracts for services (janitorial, landscaping, waste, pest control, elevators, and repairs) to keep buildings and grounds running smoothly.