Data Archivist - Pittsburgh, PA

VetJobs; Pittsburgh (Allegheny County); On-site; USD 33,000 - 36,000; Full time

Job summary

The Division of Laboratory Animal Resources (DLAR) at the University of Pittsburgh seeks a Research Data Coordinator II to manage archived study records and maintain audit-ready data. You will use IQM and other systems, ensuring data integrity and compliance with GLP standards in a preclinical setting.

Responsibilities include data input, retrieval, reporting, and collaboration with investigators, QA staff, and EH&S.

Qualifications

• Knowledge of GLP principles and audit readiness practices.
• Experience in preclinical laboratory environments preferred.
• Ability to learn specialized software systems and manage multiple priorities.

Responsibilities

• Inputs, updates, and maintains accurate research data in electronic databases and archives.
• Coordinate collection and maintenance of study documentation from investigators and QA staff.
• Prepare reports and ensure data integrity across systems and paper files.

Skills

GLP principles

Data management

Quality assurance

Compliance

Research laboratory experience

Microsoft Office

Education

High School Diploma/GED

Tools

IQM

Excel

Databases

Job description

The Division Of Laboratory Animal Resources (DLAR) Research Data Coordinator II Will Serve As An Archivist, For a Good Laboratory Practice (GLP) Compliant Test Facility

The Candidate Will

• Receive, index, store, retrieve, and disposition archived study records in accordance with procedures,
• Ensure data integrity throughout the data lifecycle, supporting an audit ready records program,
• Utilize quality management software (Ideagen IQM®),other electronic systems, and paper filing systems, to maintain records,
• Coordinate the collection, review, retrieval, and maintenance of study documentation from investigators, study personnel, quality assurance staff, and other stakeholders as required by study plans and regulatory standards, and
• Prepare, organize, format, and maintain research datasets in accordance with established procedures and industry standards.

Working knowledge of GLP principles, experience working in a preclinical laboratory environment, and/or experience with audit readiness projects preferred. Candidates with data management, quality assurance, compliance, veterinary technical, and/or research laboratory experience are encouraged to apply. The selected candidate will participate in a structured and ongoing training to develop the skills necessary to independently perform related responsibilities. The successful candidate must demonstrate exceptional attention to detail and organizational skills, proficiency with Microsoft Office applications, the ability to learn specialized software systems, and aptitude to manage multiple priorities while maintaining accuracy and compliance. Must pass the mandatory criminal and social background checks, and successfully enroll in medical surveillance programs, as dictated by the current research activities.

Vaccinations and/or TB testing may be required.

Job Summary

Inputs, updates, and maintains accurate research data in electronic databases, systems, and in archives. Compiles information, reviews data, and corrects incompatibilities. Maintains files, prepares reports, and complies with all policies and procedures.

Essential Functions

• Read, understand, and follow DLAR, institutional, and regulatory guidance documents (SOPs, policies),
• Know and adhere to GLP requirements,
• Coordinate and maintain data in accordance with governing principles (ALCOA+), including data accuracy, consistency, traceability, and integrity,
• Prepare accurate data reports following prescribed formats,
• Utilize electronic systems (e.g., IQM, Excel, databases) and maintain highly organized paper files, as dictated by study requirements,
• Communicate effectively, verbally and in writing, in English, with internal and external stakeholders,
• Follow written and verbal instructions,
• Work directly with animals, bedding, biological and/or chemical agents,
• Wear facility specific personal protective equipment (PPE) required by the job duties based on risk assessment from EH&S,
• Successfully enroll in the University of Pittsburgh Animal Exposure Surveillance Program (AESP) and other medical surveillance/immunization programs as dictated by current research activities, and
• Receive vaccinations and health assessments, including TB testing, as dictated by DLAR and/or EH&S policies and practices.

Physical Effort

The Employee Must Be Able To

• Stand and sit for extended periods of time throughout the workday,
• Perform repetitive motion tasks that involve pushing, pulling, reaching, and/or bending,
• Negotiate and navigate around animals and equipment.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Research Data Coordinator II

Job Family

Research

Job Sub-Family

Data Science

Campus

Pittsburgh

Minimum Education Level Required

High School Diploma/GED

Minimum Years of Experience Required

1

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

M-F, 7AM-4PM, some weekends and holidays.

Work Arrangement

On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range

$23.83-$26.00/hr; commensurate with experience

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume

Optional Documents

Not Applicable

Minimum Education Required

High School/GED

Required Experience

1 year

City

Pittsburgh

State

Pennsylvania

Job_Category

Educational Services

Job Code

Education Educational and Training Services

Affiliate Sponsor

Pitt