Data Archivist

University of Pittsburgh

Pittsburgh (Allegheny County)

On-site

USD 33,000 - 36,000

Full time

45 hours ago

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Job summary

The University of Pittsburgh's Division Of Laboratory Animal Resources (DLAR) seeks a Research Data Coordinator II to archive, organize, and maintain study records in GLP-compliant systems. The role emphasizes data accuracy, documentation review, and adherence to institutional policies.

The candidate will work with IQM, Excel, and databases, coordinating with investigators and QA staff, and participate in training to perform responsibilities independently with strong attention to detail on a

Qualifications

High School Diploma or GED required.
Minimum 1 year of relevant experience.
Working knowledge of GLP principles preferred.
Ability to learn specialized software and manage multiple priorities.

Responsibilities

Receive, index, store, retrieve, and disposition archived study records.
Ensure data integrity throughout the data lifecycle.
Coordinate collection, review, retrieval, and maintenance of study documentation from investigators, QA staff, and other stakeholders.
Prepare, organize, format, and maintain research datasets in accordance with procedures.
Read, understand, and follow SOPs, policies.
Coordinate and maintain data in accordance with GLP principles (ALCOA+).

Skills

Attention to detail

Organizational skills

Communication

Education

High School Diploma/GED

Tools

IQM

Excel

Databases

Job description

Inputs, updates, and maintains accurate research data in electronic databases, systems, and in archives. Compiles information, reviews data, and corrects incompatibilities. Maintains files, prepares reports, and complies with all policies and procedures.

DLAR-Animal Husbandry

The Division Of Laboratory Animal Resources (DLAR) Research Data Coordinator II Will Serve As An Archivist, For a Good Laboratory Practice (GLP) Compliant Test Facility. The Candidate Will

Receive, index, store, retrieve, and disposition archived study records in accordance with procedures,
Ensure data integrity throughout the data lifecycle, supporting an audit ready records program,
Utilize quality management software (Ideagen IQM®),other electronic systems, and paper filing systems, to maintain records,
Coordinate the collection, review, retrieval, and maintenance of study documentation from investigators, study personnel, quality assurance staff, and other stakeholders as required by study plans and regulatory standards, and
Prepare, organize, format, and maintain research datasets in accordance with established procedures and industry standards.

Working knowledge of GLP principles, experience working in a preclinical laboratory environment, and/or experience with audit readiness projects preferred. Candidates with data management, quality assurance, compliance, veterinary technical, and/or research laboratory experience are encouraged to apply. The selected candidate will participate in a structured and ongoing training to develop the skills necessary to independently perform related responsibilities. The successful candidate must demonstrate exceptional attention to detail and organizational skills, proficiency with Microsoft Office applications, the ability to learn specialized software systems, and aptitude to manage multiple priorities while maintaining accuracy and compliance. Must pass the mandatory criminal and social background checks, and successfully enroll in medical surveillance programs, as dictated by the current research activities.

Vaccinations and/or TB testing may be required.

Essential Functions

The essential functions described below are not intended to duplicate job duties listed elsewhere in this description.

Read, understand, and follow DLAR, institutional, and regulatory guidance documents (SOPs, policies),
Know and adhere to GLP requirements,
Coordinate and maintain data in accordance with governing principles (ALCOA+), including data accuracy, consistency, traceability, and integrity,
Prepare accurate data reports following prescribed formats,
Utilize electronic systems (e.g., IQM, Excel, databases) and maintain highly organized paper files, as dictated by study requirements,
Communicate effectively, verbally and in writing, in English, with internal and external stakeholders,
Follow written and verbal instructions,
Work directly with animals, bedding, biological and/or chemical agents,
Wear facility specific personal protective equipment (PPE) required by the job duties based on risk assessment from EH&S,
Successfully enroll in the University of Pittsburgh Animal Exposure Surveillance Program (AESP) and other medical surveillance/immunization programs as dictated by current research activities, and
Receive vaccinations and health assessments, including TB testing, as dictated by DLAR and/or EH&S policies and practices.

Physical Effort

The Employee Must Be Able To

Stand and sit for extended periods of time throughout the workday,
Perform repetitive motion tasks that involve pushing, pulling, reaching, and/or bending,
Negotiate and navigate around animals and equipment.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Research Data Coordinator II

Job Family

Research

Job Sub-Family

Data Science

Campus

Pittsburgh

Minimum Education Level Required