Data & Administrative Specialist

Heartland East; Bartow (WV); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Tuition assistance

Domestic partner coverage

Retirement plan

Paid time off

Job summary

Heartland for Children in Bartow, FL is seeking a data coordinator to support the Community Partnership School ModelTM. The role focuses on tracking, maintenance, analysis, and reporting of program data, and providing data meetings and administrative support to the Director of Community Partnership Schools.

You will develop and maintain databases, generate recurring reports and ad hoc queries, reconcile data sources, and assist with communications to stakeholders.

Qualifications

• Bachelor’s degree in Business, Computer Science, Information Systems, or related field preferred.
• Requires proficiency using MS Office applications, including Word, PowerPoint, Access, and Excel.
• Two years’ experience in database collection and management, spreadsheets, creating charts and graphs.

Responsibilities

• Establish and maintain positive working relationships with families, community members, school staff and other stakeholders
• Proficiency in MS Office Excel
• Develop new or maintain existing databases based on specifications
• Input and extract data from various data sources, store in databases/spreadsheets
• Manage and generate weekly/monthly/quarterly reports, charts and graphs that reflect summary of the data
• Reconcile various data systems to identify and correct data discrepancies and anomalies
• Create and execute ad hoc queries on existing data systems as needed
• Complete data entry and data cleanup projects as needed
• Compile and distribute reports, presentations, and other statistical materials as requested
• Maintain files and supporting documentation for each pillar in alignment with Community Partnership Schools Model and Certification requirements.
• Coordinate, and facilitate data committee meetings, workgroups, and events
• Provide administrative support to the Director and the Community Partnership Schools
• Serve as point of contact for data management needs
• Maintain calendar, notices, agendas, and meeting minutes for all CPS related meetings.
• Assist with communications to stakeholders to include letters, invitations, flyers, newsletters, surveys, and phone communications.
• Participate in all designated CPS meetings and activities; serve as an active member and creative partner for the Community Partnership School program team
• Maintain effective mechanisms to facilitate timely delivery of invoices
• Process and code bills, payments, invoices; submit and track funding requests
• Maintain quality improvement to monitor services
• Participate in the quality improvement process.
• Perform special projects as assigned
• Other duties as requested

Education

Bachelor’s degree in Business, Computer Science, Information Systems, or related field

Tools

MS Word

MS PowerPoint

MS Access

MS Excel

Job description

Applying For:

Job Summary:

This position is responsible for tracking, maintenance, analysis, and reporting of program data, monitoring and providing data collection reports, facilitating data meetings, tracking program invoicing and overall administrative support to the Community Partnership School ModelTM and Director of Community Partnership Schools.

Essential Functions:

• Establish and maintain positive working relationships with families, community members, school staff and other stakeholders
• Proficiency in MS Office Excel
• Develop new or maintain existing databases based on specifications
• Input and extract data from various data sources, store in databases/spreadsheets
• Manage and generate weekly/monthly/quarterly reports, charts and graphs that reflect summary of the data
• Reconcile various data systems to identify and correct data discrepancies and anomalies
• Create and execute ad hoc queries on existing data systems as needed
• Complete data entry and data cleanup projects as needed
• Compile and distribute reports, presentations, and other statistical materials as requested
• Maintain files and supporting documentation for each pillar in alignment with Community Partnership Schools Model and Certification requirements.
• Coordinate, and facilitate data committee meetings, workgroups, and events
• Provide administrative support to the Director and the Community Partnership Schools
• Serve as point of contact for data management needs
• Maintain calendar, notices, agendas, and meeting minutes for all CPS related meetings.
• Assist with communications to stakeholders to include letters, invitations, flyers, newsletters, surveys, and phone communications.
• Participate in all designated CPS meetings and activities; serve as an active member and creative partner for the Community Partnership School program team
• Maintain effective mechanisms to facilitate timely delivery of invoices
• Process and code bills, payments, invoices; submit and track funding requests
• Maintain quality improvement to monitor services
• Participate in the quality improvement process.
• Perform special projects as assigned
• Other duties as requested
  
  

Required Qualifications:

Bachelor’s degree in Business, Computer Science, Information Systems, or related field preferred. Requires proficiency using MS Office applications, including Word, PowerPoint, Access, and Excel. Two years’ experience in database collection and management, spreadsheets, creating charts and graphs.

Benefits:

Excellent benefits package with tuition assistance, domestic partner coverage, retirement and generous paid time off.

Additional Information:

Drug free workplace. Drug testing required. EOE/M/F/D/V.

Heartland for Children is a community-based care lead agency contracted with the Department of Children and Families.

© 2024 Heartland for Children. All rights reserved.

1239 E. Main Street Bartow, Florida 33830

[phone]

Heartland for Children (HFC) does not discriminate in employment opportunities or practices based on disability, race, color, religion, sex, national origin, age, marital status, or any category protected by law. HFC will make reasonable accommodations for qualified individuals with known disabilities unless doing so creates an undue hardship for the organization.

Heartland for Children is a community-based care lead agency contracted with the Department of Children and Families.

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