Data Entry Specialist

Communityactionatwork; Lincoln, Northern (NE, KY); Hybrid; USD 21,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid life insurance

Paid Time Off and holidays

401K with employer match

Education Assistance Program

Public Service Loan Forgiveness

Professional development opportunities

Engaging work environment

Meaningful work in youth programs

Job summary

Community Action at Work is seeking a Data Entry Specialist to support grant applications and reporting within the Communication and Development Department. The role involves entering and managing data, supporting donor and volunteer records, and ensuring timely reporting. Starting pay is $18.71/hour.

Responsibilities include data maintenance, reporting, and collaboration with program and fiscal teams. Equal emphasis on confidentiality and accuracy in all duties, with ROMA training within one

Qualifications

• Prior data entry experience required.
• Experience with database management systems (Raiser’s Edge, Clarity and/or Volgistics) preferred.
• Training or experience with legal terminology, housing counseling or related laws is a plus.
• Strong written and verbal English.
• Ability to use Microsoft Office (Word/Outlook/Excel) proficiently.
• Ability to read and interpret basic financial statements.
• Ability to maintain confidentiality of client data and comply with policies.
• ROMA training within one year of start date.

Responsibilities

• Enter and manage data accurately for grants and reports.
• Collaborate with fiscal and program teams for compliant data maintenance and reporting.
• Generate donor acknowledgements, tax receipts, and utilize donor database for fund development.
• Update volunteer rates and track community engagement activities.
• Organize, summarize, and communicate data results for grants and reporting; build/run queries.
• Pull periodic data reports and generate lists from donor and volunteer databases.

Skills

Data entry

English proficiency

Confidentiality

Reading financial statements

Tools

Raiser’s Edge

Clarity

Volgistics

Microsoft Word

Microsoft Excel

Outlook

Job description

Do you enjoy working with data and keeping information organized and accurate?

Community Action is currently looking for a Data Entry Specialist to join the Communication and Development Department. The Data Entry Specialist will be responsible for entering and managing data to support grant applications and reporting. This person will help keep information organized and accurate, assist with tracking program activities, and support donor and volunteer records. Their work will help ensure that reports are completed on time and that all data is properly maintained for program success.

Starting Pay: $18.71/hour

The Role:

• Ensure accurate, timely program and fund development data entry into agency systems and cross-check data as relevant.
• Collaborate with fiscal and program teams to support compliant data maintenance and reporting aligned with funder requirements and agency goals.
• Generate timely, personalized donor acknowledgement communications and tax receipts, and utilize the donor database to support fund development.
• Update volunteer rates and track completion of community engagement activities, including outreach events and media appearances.
• Organize, summarize, and communicate data results for grant applications and reporting, and build and run queries for programs.
• Support program managers by pulling periodic data reports and generating reports and lists from donor and volunteer databases.

Qualifications:

• Previous data entry experience required.
• Previous database management experience preferred, particularly with Raiser’s Edge, Clarity, and/or Volgistics.
• Training or experience with legal terminology, statutory language, landlord/tenant laws, government and community resources; housing counseling; housing budgeting.
• Strong verbal and written proficiencies of the English language required.
• Must enter position at intermediate proficiency in Microsoft Office Word, Outlook, and Excel.
• Must enter position with the ability to read and understand basic financial statements.
• Must be able to protect the confidentiality and validity of agency client data.
• Must be able to comply with agency and program policies, including all confidentiality and safety policies.
• Must attend Results Oriented Management & Accountability (ROMA) training within one year of start date.

Benefits & Perks:

• Medical, dental, and vision insurance plans.
• Employer-paid life insurance, short term disability, and long term disability coverage.
• Paid Time Off plan and 14+ paid holidays.
• 401K with employer match.
• Education Assistance Program for continuing education.
• Qualifying employer for the Public Service Loan Forgiveness program for federal student loans.
• Extensive opportunities for personal and professional development.
• Engaging work environment with friendly and supportive team members.
• Meaningful work that positively impacts youth in our community.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [e-mail] and we will be happy to assist. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

About Head Start:

Community Action Head Start gives children from at-risk backgrounds opportunities to build the skills they need to be successful in school and life. We work alongside children, families, and the community on the path to success. Services are provided at no cost to families.

Community Action Partnership of Lancaster and Saunders Counties is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, gender identity or expression), national origin, disability, age, protected veteran status, marital status, genetics, or any other status protected under federal and state law.