DAS Accessible Formats Assistant

OSU Rec Sports - Sport. Leadership. Wellness.; Corvallis (OR); On-site; USD 21,000 - 26,000; Part time

Job summary

OSU Disability Access Services at Oregon State University is seeking a part-time Accessible Formats Student Assistant to help convert textbooks, documents, and multimedia into accessible formats such as tactile graphics, braille, large print, audio, and HTML to ensure inclusive access for all students.

The role collaborates with faculty, staff, and students, uses screen readers and OCR tools, and maintains records to ensure outputs meet WCAG 2.1 AA and ADA standards.

Qualifications

• Must be academically enrolled in a college program.
• Must meet enrollment standards for term.
• Must meet minimum credit hours per term for learner status.
• Maintain accurate records of requests and timelines.
• Ensure all materials meet accessibility standards (WCAG 2.1 AA, ADA, Section 508).
• Complete DAS training pathway before advancing.

Responsibilities

• Convert documents into accessible formats (Braille, large print, tactile graphics, HTML, audio).
• Collaborate with faculty, staff, and students to identify needs for accessible formats.
• Use assistive technology tools such as screen readers, braille translation software, and OCR tools.
• Maintain records of requests, production timelines, and completed materials.
• Ensure all materials meet accessibility standards (WCAG 2.1 AA, ADA, Section 508).
• Assist in testing and reviewing digital content for accessibility compliance.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Accessibility standards knowledge

Braille transcription knowledge

HTML accessibility knowledge

Accessibility tools experience

Tools

JAWS

NVDA

Adobe Acrobat

Adobe Illustrator

Microsoft Word

Kurzweil

Duxbury

Job description

Department:

Disability Access Services

Job Description:

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Accessible Formats Student Assistant for the Disability Access Services at Oregon State University (OSU).

The Accessible Formats Assistant plays a key role in promoting inclusive access to information by converting educational, administrative, and multimedia content into accessible formats. This includes producing materials in tactile, braille, large print, audio, and digital formats compatible with screen readers and other assistive technologies. The ideal candidate is detail-oriented, tech-savvy, and committed to accessibility and equity.

Position Duties:

• Convert documents, textbooks, and multimedia content into accessible formats (e.g., tactile graphics, tagged PDFs, Word documents, ePub, braille, HTML, large print, audio).
• Collaborate with faculty, staff, and students to identify and fulfill accessible format needs.
• Use assistive technology tools and software such as screen readers, braille translation software, and OCR tools.
• Maintain accurate records of requests, production timelines, and completed materials.
• Ensure all materials meet accessibility standards (e.g., WCAG 2.1 AA, ADA, Section 508).
• Assist in testing and reviewing digital content for accessibility compliance.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Critical Thinking, Technology, Equity & Inclusion, Career & Self Development

Qualifications:

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications:

• Maintain accurate records of requests, production timelines, and completed materials.
• Ensure all materials meet accessibility standards (e.g., WCAG 2.1 AA, ADA, Section 508).
• Assist in testing and reviewing digital content for accessibility compliance.
• Provide basic support and training on accessible formats and tools to staff and students.
• Follow DAS Alternative Format guidelines, workflows, and quality-control procedures.
• Progress through the DAS Alternative Formats training pathway by demonstrating proficiency at each stage before advancing.
• Meet assigned deadlines for Alternative Formats projects, understanding that this work directly supports OSU students who rely on accessible materials for access to their coursework.
• Depending on team volume, work stage, and demonstrated proficiency, support alternative formats workflow coordination, which may include assisting with training and onboarding of newer team members, providing peer feedback and quality review of others’ work, and supporting the distribution and tracking of alternative format assignments.
• Communicate professionally and promptly with DAS staff regarding project timelines, clarification needs, and progress updates.

Preferred Qualifications:

• Experience with document formatting and or accessibility tools (e.g., Adobe Acrobat, Adobe Illustrator, Microsoft Word, Kurzweil, Duxbury, JAWS, NVDA).
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Familiarity with accessibility standards and best practices.
• Knowledge of braille transcription or certification (e.g., NLS certification).
• Experience with learning management systems (e.g., Canvas, Blackboard).
• Basic HTML or web accessibility knowledge.
• Experience working with individuals with disabilities is a plus.
• Multilingual abilities are a bonus.

Working Conditions/Schedule:

• Academic year (fall, winter, and spring terms).
• Summer employment is negotiable based on departmental needs.
• Continued employment is contingent upon satisfactory performance.
• Expected: Minimum 15-20 hours per week
• Maximum: 24 hours per week during academic terms; for international students 20 hours per week during academic terms
• Approved work window: 8:00 a.m. – 5:00 p.m., Monday – Friday
• Students on approved academic breaks may work up to 40 hours per week, if eligible.

Anticipated Start Date:

2026-11-05

Anticipated End Date:

2026-11-12