Cvent Coordinator

Alliance Defending Freedom; Scottsdale (AZ); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance (100% covered)

Dental insurance (100% covered)

Dependent care reimbursement

Disability insurance

Long-term care insurance

Life insurance

401(k) with 4% match

Paid time off

12 paid holidays

Job summary

Alliance Defending Freedom seeks a detail-oriented Cvent Coordinator to build and manage Cvent registration sites, on-site registration, and attendee apps. You’ll own full site lifecycle from planning through live maintenance and train staff on core functionality.

The role requires 2+ years in Cvent environments, strong project management, and excellent communication with stakeholders. ADF offers competitive benefits and a mission-driven culture.

Qualifications

• 2+ years of experience building Cvent registration, event app, and onsite registration sites.
• Strong project and time management skills, with the ability to run multiple builds at different stages simultaneously.
• Excellent written, verbal, and interpersonal communication across team members, vendors, and event guests.

Responsibilities

• Serve as primary builder and subject-matter expert for Cvent Registration, OnArrival (onsite), and Attendee Hub (mobile app), managing 100+ registration sites and 10+ event apps annually
• Act as liaison between Event Coordinators, stakeholders, and the Cvent build process, leading planning meetings to gather event requirements and build dynamic, multi-track/multi-session registration sites (i.e., capturing attendee data, session/meal selections, lodging and travel needs, and payment where applicable)
• Manage attendee communications and promotional outreach tailored to each event's timeline and audience
• Design event reporting to support evaluation and strategic decision-making
• Develop and manage project timelines across multiple simultaneous events, proactively flagging risks and delays
• Train Event Coordinators and broader ADF staff on core site/app functionality, and develop supporting training resources
• Maintain integrity and organization of all Cvent event data, including reporting on mobile app analytics and usage
• Research new Cvent functionality and recommend process improvements

Skills

Cvent Registration

Project management

Communication

Education

Bachelor's degree

Tools

Cvent certifications

Job description

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Location: Scottsdale, AZ

Team Overview

The Cvent Coordinator builds and manages Cvent registration sites, mobile apps, and onsite registration for Alliance Defending Freedom's events, owning the full site lifecycle from planning and branding through launch and live maintenance. This role also serves as the primary point of contact for Cvent training, troubleshooting, and data integrity. The ideal candidate is detail-oriented, thrives under multiple deadlines, and is eager to grow within the Cvent platform.

Key Responsibilities

• Serve as primary builder and subject-matter expert for Cvent Registration, OnArrival (onsite), and Attendee Hub (mobile app), managing 100+ registration sites and 10+ event apps annually
• Act as liaison between Event Coordinators, stakeholders, and the Cvent build process, leading planning meetings to gather event requirements and build dynamic, multi-track/multi-session registration sites (i.e., capturing attendee data, session/meal selections, lodging and travel needs, and payment where applicable)
• Manage attendee communications and promotional outreach tailored to each event's timeline and audience
• Design event reporting to support evaluation and strategic decision-making
• Develop and manage project timelines across multiple simultaneous events, proactively flagging risks and delays
• Train Event Coordinators and broader ADF staff on core site/app functionality, and develop supporting training resources
• Maintain integrity and organization of all Cvent event data, including reporting on mobile app analytics and usage
• Research new Cvent functionality and recommend process improvements

Minimum Qualifications

• 2+ years of experience building Cvent registration, event app, and onsite registration sites
• Strong project and time management skills, with the ability to run multiple builds at different stages simultaneously
• Excellent written, verbal, and interpersonal communication across team members, vendors, and event guests

Preferred Qualifications

• Cvent certifications (Event Management, Event Management Advanced)
• Bachelor's degree
• Strong grasp of branding, design workflow, and stakeholder management

Pay & Benefits

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.