Customer Support Specialist

Acme Construction Supply; Portland (OR); Presencial; USD 32.000 - 34.000; Jornada completa

Descripción de la vacante

Acme Construction Supply Co. is seeking a Customer Support Specialist to build trust-based relationships and ensure a smooth, accurate order experience for customers.

The role covers order entry, inquiries, issue resolution, delivery coordination, and account management within a team-focused environment. You will use tools like Eclipse, Revalgo, and vendor catalogs to support processing and sourcing, while adhering to partnership standards and SOPs.

Formación

• Minimum 2 years of customer service or inside sales experience.
• Completion of Acme University 100 series trainings.
• Experience with ERP systems (Eclipse preferred).
• Proficiency with Microsoft Office (Outlook and Excel).
• Familiarity with construction supply products is a plus.

Responsabilidades

• Enter and manage sales orders from start to finish with high attention to detail.
• Maintain Inside Sales queues daily (Trouble, Remote Order Entry, Will Call, Invoice Preview, Open Order Status).
• Proactively communicate with customers about delays, issues and backorders; update will call orders bi-weekly.
• Complete all documentation accurately and timely.
• Support order processing and product sourcing using Eclipse, Revalgo and supplier resources.
• Coordinate pricing on bids over $2,000 with Outside Sales or Branch Management.

Conocimientos

Customer service

Inside sales

Order entry

Active listening

Time management

Educación

Acme University 100 series trainings

Herramientas

Eclipse ERP

Microsoft Excel

Outlook

Revalgo

Descripción del empleo

Hourly Rate: $23-$25/hour + Order writer commissions.

Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m.

Summary:

The Customer Support Specialist plays a key role in delivering exceptional service to Acme’s customers by building trust-based relationships and ensuring a smooth, accurate order experience. This position manages a range of responsibilities including order entry, customer inquiries, problem resolution, delivery communication and account management, while supporting the company’s commitment to building partnership over customer service.

Order Lifecycle Management

• Accurately enter and manage sales orders from initiation to completion, maintaining high attention to detail.
• Maintain all Inside Sales queues daily, including Trouble, Remote Order Entry, Will Call, Invoice Preview, and Open Order Status Review.
• Proactively communicate with customers regarding delays, issues, and backorders; maintains regular updates on will call orders (bi-weekly).
• Complete all documentation accurately and in a timely manner.
• Use tools such as Eclipse, Revalgo, vendor catalogs, and industry websites and contacts to support order processing and product sourcing.
• Coordinate pricing on bids over $2,000.00 with Outside Sales or Branch Management.

Partnership Level Service

• Deliver service in alignment with Acme’s Customer Partnership Program; maintain an average call score of 80 or higher.
• Consistently goes above and beyond to anticipate customer needs, resolve issues, and deliver personalized service that exceeds expectations.
• Collect and verify complete customer information, including contact and delivery details.
• Assist customers with product selection by identifying needs through active listening and thoughtful questioning.
• Responds promptly to customer inquiries and directs them to relevant Acme services when needed.
• Is able to communicate and understand basic Core Services provided at Acme (AIMS, Rental, Fabrication, Technical Sales, and Kitting).
• Is able to meet or exceed SOPs related to POD response time (if applicable).

General Responsibilities

• Greet and assist all customers with professionalism and a positive attitude.
• Maintain a neat and professional appearance that reflects Acme’s standards of service and credibility.
• Ensure that the work area is consistently clean, organized, and free of clutter to support efficiency, safety, and a welcoming environment.
• Manage multiple customer interactions simultaneously while upholding service quality.
• Build strong working relationships with customers, coworkers, and vendors.
• Address customer concerns promptly and communicate issues to the Branch Manager as needed.
• Support warehouse operations as needed, following the Material Handling Job Description (if applicable).
• Follow all directives issued by the Branch Manager and Regional Manager.

Qualifications

Skills: Technical Qualifications/Experience

• Minimum 2 years of customer service or inside sales experience, or other work related experience(Acme experience preferred).
• Completion of Acme University 100 series trainings.
• Experience with ERP systems (Eclipse preferred).
• Demonstrates proficiency in Microsoft Office such as Outlook and Excel.
• Demonstrates proficiency in basic computer functions, including accurate typing, use of spell check and grammar tools, and navigating standard software applications.
• Familiarity with construction supply products is a plus.

Traits: Behavior & Competencies

• Active Listening: Ability to fully engage with customers and respond effectively.
• Customer Focus: Go above and beyond to provide proactive, tailored support.
• Time Management: Efficiently prioritize tasks and manage workload.
• Conflict Resolution: Handle concerns with diplomacy and clarity.

Working Conditions: Physical Requirements

• Regularly required to sit, walk, talk, hear, and use hands for typing, grasping, and handling office equipment.
• Occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl.
• May be required to remain in a stationary position for extended periods of time while on the telephone, or while operating or using office equipment and computers, or while writing;
• May be required to move or traverse considerable distances in the facility during the course of a work day.
• Work takes place in both office and warehouse environments.