Customer Support Representative, Facilities Central

George Washington University; Washington (District of Columbia); On-site; USD 28,000 - 36,000; Full time

Job summary

George Washington University is seeking a responsible Customer Support Representative for the Facilities Central unit to manage and respond to maintenance service requests 24/7. You will use AiM/CMMS to log, track, and escalate requests, coordinate with trades and vendors, and ensure timely updates to staff and tenants.

The role emphasizes strong communication, organization, and data management skills, with on-site work in Washington, DC.

Qualifications

• High school diploma or GED, or Bachelor's degree or higher. Degree conferred by start date.
• Experience in customer service, helpdesk, or administrative role within facilities or maintenance preferred.
• Proficiency with Microsoft Office; familiarity with CMMS like AiM or Maintenance Connection is highly desirable.

Responsibilities

• Serve as the first point of contact for facility service requests via phone, email, or CMMS.
• Log requests into CMMS (AiM), capture requester details, location, issue, and urgency.
• Prioritize work orders and dispatch to technicians, custodians, or vendors.
• Provide updates and professional communication to requestors; escalate when needed.
• Maintain CMMS records, generate reports, and assist with vendor contacts.

Skills

Customer service

Helpdesk

Administrative

Microsoft Office

Communication

Interpersonal skills

Organizational skills

Problem solving

Adaptability

Education

High school diploma or GED

Bachelor's degree or higher

Tools

AiM CMMS

Maintenance Connection

Job description

I. JOB OVERVIEW

The Division of Safety & Operations brings together University Resilience, the GW Police Department, Facilities Buildings & Grounds, Facilities Planning, Construction, and Management, GWorld, Transportation and Fleet Services, and Events and Venues to better and more strategically support GW now and into the future. Given the many close connections and strong working relationships among these areas, this organizational structure streamlines university services, increases shared insights and collaboration, and optimizes GW resources.

The Facilities Central Unit, part of the Service Delivery & Property Management Team, is the hub of Facilities Maintenance and Property Management. The Customer Support Representative, Facilities Central, is responsible for facilitating and responding to all maintenance service requests submitted by students, faculty, and staff 24/7. The Customer Support Representative, Facilities Central will utilize the Asset and Inventory Management System (AIMS) and FixIt systems to provide quality customer service to Trades Workers in various Zone shops. This position reports to Manager, Facilities Central.

Duties include but are not limited to:

• Service Request Management:
  
  
  
  • Serve as the first point of contact for all incoming facility service requests via phone, email, or a computerized maintenance management system (CMMS).
  
  
  • Accurately log all requests into the CMMS (AiM), capturing essential information such as the requestor's details, location, nature of the issue, and urgency level.
  
  
  • Prioritize work orders based on established protocols (e.g., emergency, urgent, routine).
  
  
  • Dispatch work orders to the appropriate maintenance technician, custodian, or third‑party vendor.
  
  
  • Monitor the status of open work orders to ensure timely completion.
  
  
  
  


• Customer Service & Communication:
  
  
  
  • Provide excellent customer service to all staff, tenants, and visitors.
  
  
  • Communicate clearly and professionally with requestors, providing updates on the status of their requests and expected completion times.
  
  
  • Escalate complex or unresolved issues to the Helpdesk Supervisor or Facility Manager.
  
  
  • Notify building occupants of planned maintenance or service disruptions.
  
  
  
  


• Administrative & Data Management:
  
  
  
  • Maintain accurate and up-to-date records within the CMMS.
  
  
  • Generate and distribute reports on helpdesk activities, work order trends, and key performance indicators (KPIs) as requested.
  
  
  • Assist with the creation and maintenance of facility-related documentation, such as vendor contact lists and emergency procedures.
  
  
  • Conduct follow‑ups with requestors to ensure satisfaction with completed work.
  
  
  
  


• Vendor and Internal Team Coordination:
  
  
  
  • Coordinate with internal maintenance teams to schedule and execute work.
  
  
  • Liaise with external vendors and contractors for specialized services (e.g., HVAC, plumbing, electrical).
  
  
  • Ensure all vendor work is scheduled and completed in accordance with service level agreements (SLAs).
  
  
  
  


• Perform other related duties as assigned. The omission of specific duties does not preclude the manager/supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED, or a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications:

• Associate's degree or relevant certification is a plus.


• Demonstrated experience in a customer service, helpdesk, or administrative role, preferably within a facilities, property management, or maintenance environment.


• Technical Skills: Proficiency with computers and software, including Microsoft Office Suite (Word, Excel, Outlook). Experience with a CMMS (e.g., AiM, Maintenance Connection, or similar) is highly desirable.


• Communication: Excellent verbal and written communication skills.


• Interpersonal Skills: Strong customer service orientation and the ability to work effectively with a diverse range of people.


• Organizational Skills: Exceptional attention to detail, strong organizational abilities, and the capacity to multitask and manage competing priorities in a fast‑paced environment.


• Problem-Solving: Ability to identify issues, analyze information, and elevate problems as needed.


• Adaptability: Eager to learn new systems and processes and adapt to changing operational needs.

PERSONAL CHARACTERISTICS:

• Seeks "win-win" solutions to help foster continued integration and collaboration.


• Flexible and receptive to change.


• A positive and professional attitude.


• Self‑motivated and mature, demonstrating a sincere interest in working with students, stakeholders, and internal staff.

Hiring Range: $20.42 - $26.47

GW Staff Approach to Pay:

How is pay for new employees determined at GW?

HealthCare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well‑being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Division of Safety and Operation

Family: Safety and Facilities

Sub-Family: Customer Service

Stream: Service and Support

Level: Level 1

Full‑Time/Part‑Time: Full‑Time

Hours Per Week: 40

Work Schedule: Tuesday-Saturday 10:30pm-7:30am

Will this job require the employee to work on site?: Yes

Employee Onsite Status: Essential onsite

Telework: No

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants: Employer will not sponsor for employment Visa status

Internal Applicants Only?: No

Posting Number: S014526

Job Open Date: 10/19/2026

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening: Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.