Customer Support Representative

PDI; Woodcliff Lake (NJ); On-site; USD 50,000 - 52,000; Full time

Job summary

A health products company in Woodcliff Lake is seeking a Customer Care Associate to provide exceptional support to national accounts. Key responsibilities include managing purchase orders, responding to inquiries, and collaborating with cross-functional teams. Ideal candidates have a high school diploma, at least 3 years of customer service experience, and knowledge of Microsoft Office, particularly Excel. This role offers a salary of $50,000 - $52,000 annually, plus a 5% target bonus and overtime pay.

Qualifications

• High school diploma required.
• Preferred: Associate’s Degree or Bachelor’s Degree.
• 3 or more years’ experience in Customer Service or Sales Administration position.

Responsibilities

• Receive purchase orders and maintain changes in the inventory management system.
• Respond to incoming customer inquiries via phone, email, and website.
• Collaborate with internal business partners to resolve product availability challenges.

Skills

Multitasking

Customer focus

Follow-up skills

Education

High school diploma

Associate's Degree or Bachelor's Degree

Tools

Microsoft Office Suite (Excel)

Inventory Management Systems

Job description

$50,000 - $52,000/annually - Plus a 5% target bonus and OT pay

United States, New Jersey, Woodcliff Lake

Driven by a commitment to research, quality and service, PDI provides innovative products, educational resources, training and support to prevent transmission and promote health and wellness. Encompassing three areas, our Healthcare, Sani Professional and Contract manufacturing divisions, we develop, manufacture and distribute leading edge products for North America and the world. We have several locations across the US and are looking for new Associates to join our team!

POSITION PURPOSE

The purpose of this position is to provide exceptional customer care to our customers and to our internal business partners. This position is responsible for large national accounts. Additional responsibilities include regional customer management and purchase order administration from entry point through delivery.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Receive purchase orders and maintain changes to orders in the inventory management system.
• Respond to incoming customer inquiries via phone, email, and website, establishing a responsive dialogue with callers which conveys a working knowledge of the company, business units, products, and general company offerings.
• Process incoming fax, email and electronically transmitted orders and provide tracking information when needed.
• Answer calls through tactful, relevant, focused questions in an effort to resolve inquiries regarding order status.
• Maintain primary focus on customers by quickly and professionally responding to inquiries and/or issues while building relationships based on trust and loyalty.
• Maintain account-specific special shipping instructions within the ERP system, and audit to ensure compliance.
• Adhere to phone management guidelines, and record incoming phone inquiries with the established set of activity codes.
• Evaluate customer requests for returns and obtain all relevant documentation needed to process return authorizations when appropriate.
• Obtain customer requested documents such as MSDS, Tech Data Bulletins and various certificates.
• Work with pricing and sales managers regarding pricing discrepancies, and process account credit adjustments to correct pricing issues.
• Work with warehouse to process rush orders and obtain freight quotes when appropriate.
• Communicate with the credit department regarding credit hold releases.
• Communicate customer complaints to Consumer Affairs Department.
• Collaborate with internal business partners and cross-functional teams to resolve product availability and shipping challenges, including working with Production Planning to mitigate shortfalls.
• Proactively communicate any issues that remain with customers, sales, marketing, and other departments.
• Resolve delivery exceptions with carriers and customers when needed.
• Work with IT to communicate any EDI concerns.
• In an effort to strive for continuous improvement, attend and participate in training sessions with sales, marketing, and various other departments to stay abreast of new products and/or company policy changes or offerings.
• Perform other duties and special projects as assigned.

PERFORMANCE MEASUREMENTS

• Accuracy in order processing from point of order receipt to customer delivery.
• Update and maintain customer notes in our customer management system.
• Interface with internal business partners to obtain needed information for customer communications; customers are to receive accurate, timely information.
• Attend all training sessions.

QUALIFICATIONS

EDUCATION/CERTIFICATION

• High school diploma required.
• Associate’s Degree or Bachelor’s Degree preferred.

REQUIRED KNOWLEDGE

• Knowledgeable in Microsoft Office Suite with a concentration in Excel. Working knowledge of Inventory Management Systems.

EXPERIENCE REQUIRED

• 3 or more years’ experience in Customer Service or Sales Administration position.

SKILLS/ABILITIES

• Ability to multitask and organize workload efficiently. Must have excellent follow-up skills, be customer focused and company focused.

WORKING CONDITIONS

• No hazardous or significantly unpleasant conditions.