Customer Supplied Equipment Coordinator

Harvard Integrations; Tea (SD); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Harvard Integrations seeks a CSE Coordinator to own receiving and verification of customer-supplied equipment, ensuring items meet drawings, BOMs, and manufacturer specs before release to production.

You will manage schedules, log receipts, photograph items, and coordinate with project management to resolve discrepancies, escalate risks, and communicate status to production, purchasing, and stakeholders.

Qualifications

• Ability to read and interpret engineering drawings, BOMs, and manufacturer spec sheets.
• Strong attention to detail and accurate record-keeping.
• Comfortable with data entry, ERP systems, and standard office software.

Responsibilities

• Review the production schedule to identify upcoming CSE requirements and required-on-site dates.
• Maintain a forward-looking log of expected CSE by job, item, quantity, and need-by date.
• Flag gaps between expected CSE arrival and production need dates; provide early warning of at-risk items.
• Physically receive incoming CSE at a Harvard Integrations warehouse facility.
• Verify received items against internal drawings, BOMs, and manufacturer documentation — part number, model, spec, revision, quantity, and configuration.
• Inspect for damage, completeness, and correct condition of CSE on arrival.
• Confirm items match the original drawings and design intent before release to production.
• Photograph incoming CSE — condition, labeling, packaging, and any discrepancies.
• Log receipt details in tracking system: item, job, date received, condition, and verification status.
• Maintain organized, retrievable records for traceability and audit.
• Identify discrepancies — wrong item, wrong revision, damage, shortage, or missing documentation.
• Work with Project Management to resolve CSE issues and close out discrepancies.
• Escalate items that put the production schedule at risk.
• Communicate CSE status to production, purchasing, and project stakeholders.
• Additional duties as requested.

Skills

Reading drawings

Attention to detail

Record-keeping

Data entry

Cross-functional communication

Education

High School Diploma or GED

Tools

ERP systems

Job description

Description

The CSE Coordinator owns the receiving and verification of customer-supplied equipment (CSE). The role provides forward visibility into what CSE is expected, when it is needed, and whether it matches design intent. The Coordinator receives, inspects, documents, and reconciles CSE against internal drawings and manufacturer documentation, and coordinates with Project Management to resolve discrepancies before they impact the production schedule.

Scheduling and Planning

• Review the production schedule to identify upcoming CSE requirements and required-on-site dates.
• Maintain a forward-looking log of expected CSE by job, item, quantity, and need-by date.
• Flag gaps between expected CSE arrival and production need dates; provide early warning of at-risk items.

Receiving & Verification

• Physically receive incoming CSE at a Harvard Integrations warehouse facility.
• Verify received items against internal drawings, Bills of Material (BOMs), and manufacturer documentation — part number, model, spec, revision, quantity, and configuration.
• Inspect for damage, completeness, and correct condition of CSE on arrival.
• Confirm items match the original drawings and design intent before release to production.

Documentation & Logging

• Photograph incoming CSE — condition, labeling, packaging, and any discrepancies.
• Log receipt details in tracking system: item, job, date received, condition, and verification status.
• Maintain organized, retrievable records for traceability and audit.

Issue Resolution & Coordination

• Identify discrepancies — wrong item, wrong revision, damage, shortage, or missing documentation.
• Work with Project Management to resolve CSE issues and close out discrepancies.
• Escalate items that put the production schedule at risk.
• Communicate CSE status to production, purchasing, and project stakeholders.

Additional duties as requested.

Key Words: Warehouse

Requirements

• High School Diploma or GED preferred; equivalent experience may be acceptable.
• Ability to read and interpret engineering drawings, BOMs, and manufacturer spec sheets.
• Strong attention to detail and accurate record-keeping.
• Comfortable with data entry, ERP systems, and standard office software.
• Strong organizational and clerical skills.
• Clear written and verbal communication.
• Ability to work cross-functionally with project management, production, and purchasing.
• Experience in manufacturing receiving, quality, inspection, or expediting.
• Familiarity with ERP systems (e.g., ECI M1). \
• Working understanding of manufacturing and assembly processes.