Customer Success & Service Coordinator

United-Engines; Oklahoma City (OK); On-site; USD 42,000 - 54,000; Full time

Job summary

United-Engines is seeking a Customer Service Specialist to be the primary contact for customers, coordinating service requests and processing orders in a fast-paced environment.

You will work with technicians, vendors, and internal teams to provide timely repair updates, accurate documentation, and exceptional service. The role requires strong communication and multitasking abilities, with proficiency in MS Office and ERP/CRM systems.

Qualifications

• Strong customer service and relationship-building skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office applications, including Outlook, Excel, and Word.
• Experience with ERP, CRM, or service management systems preferred.
• Strong problem-solving and follow-up skills.
• Ability to work effectively with customers and cross-functional teams.

Responsibilities

• Serve as primary contact for customers regarding service inquiries, repair status updates, and product information.
• Receive, process, and track customer orders, repair requests, and service documentation.
• Prepare quotes, work orders, and related customer correspondence.
• Coordinate communication between customers, technicians, sales representatives, and operations personnel.
• Monitor project timelines and provide customers with timely updates regarding repair status, delivery schedules, and service completion.
• Maintain accurate customer records within company systems.
• Assist with scheduling pickups, deliveries, and freight arrangements as needed.
• Resolve routine customer concerns and escalated complex issues to management.
• Support invoicing, billing inquiries, and order reconciliation activities.
• Maintain documentation related to customer transactions, service records, and warranties.
• Ensure compliance with company policies, quality standards, and safety requirements.
• Perform other related duties as assigned.

Skills

Customer service

Relationship-building

Organizational skills

Multi-tasking

MS Office (Outlook, Excel, Word)

ERP/CRM experience

Problem-solving and follow-up

Cross-functional teamwork

Education

High School Diploma or GED

Associate degree in Business Administration

Equivalent mix of education/experience

Tools

ERP systems

CRM systems

Inventory management software

Job description

United-Engines is seeking a Customer Service Specialist to be the primary contact for customers, coordinating service requests and processing orders in a fast-paced environment.

You will work with technicians, vendors, and internal teams to provide timely repair updates, accurate documentation, and exceptional service. The role requires strong communication and multitasking abilities, with proficiency in MS Office and ERP/CRM systems.