Customer Service Specialist

Madison Chemical Co., Inc.; Madison (IN); On-site; USD 30,000 - 40,000; Full time

Job summary

A chemical manufacturing company in Madison, IN is seeking a Customer Service Specialist to manage customer orders and inquiries. The ideal candidate will have a High School Diploma and excellent communication skills. Responsibilities include processing customer orders, maintaining accounts, and assisting with customer concerns. This role requires no travel and focuses on providing exceptional service to clients.

Qualifications

• Must pass pre-employment criminal background check.
• Successful candidate must submit to and pass a pre-employment drug screening.

Responsibilities

• Receive and process customer orders via multiple channels.
• Set up new customers and maintain customer accounts.
• Answer incoming calls and resolve customer inquiries.

Skills

Excellent communication skills

Active listening

Proficient in Microsoft Word and Excel

Service-oriented

Ability to understand verbal and written instructions

Education

High School Diploma or equivalent

Tools

Computer

Laminator

Grommet press

Job description

REPORTS TO:

Customer Service Specialist reports directly to the Customer Service Manager.

ESSENTIAL DUTIES:

• Receive and process customer orders, interacting with customers via telephone, email, online chat, or in person to provide support.
• Set up new customers.
• Answer incoming calls.
• Ensure appropriate actions are taken to resolve customer inquiries and concerns.
• Maintain customer accounts and record customer interactions with details of inquiries, complaints, or comments

OCCASSIONAL DUTIES:

• Assist with training.

EXPECTATION OF TRAVEL:

This role does not require travel outside of Madison, IN.

EDUCATION, SKILLS AND ABILITIES REQUIRED:

Customer Service Specialist II will have at least a High School Diploma, or its equivalent, and relevant job‑specific experience, determined by the company.

• Ability to understand verbal and written instructions/communications.
• Excellent communications skills; including active listening.
• Ability to read, understand, follow, and enforce safety procedures.
• Proficient computer skills (Microsoft Word and Excel) with ability to learn new software.
• Service‑oriented and able to resolve customer grievances.
• Ability to operate a laminator.
• Ability to operate a grommet press.
• Ability to perform repetitive motion for long periods of time.

Working Conditions and Physical Effort:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Conditions of Employment:

• Must pass pre‑employment criminal background check.
• Successful candidate must submit to and pass a pre‑employment drug screening.
• All part‑time and full‑time employees are subject to policies set forth in the Madison Chemical Employee Policy Handbook.

RESPONSIBILITY AND AUTHORITY:

Each employee has the organizational freedom and authority to initiate action to prevent the occurrence of any nonconformities relating to the product, process and quality or environmental system; identify and record any problems relating to the product, process and quality or environmental system; initiate, recommend or provide solutions through designated channels; verify the implementation of solutions; control further processing, delivery or installation of nonconforming product until the deficiency or unsatisfactory condition has been corrected.

FLEXIBILITY CLAUSE:

Employees are encouraged to inquire about new responsibilities that will benefit the company and will allow him/her to grow professionally. Duties and responsibilities may be added, deleted, or changed at any time at the discretion of the Company.