Customer Service Specialist

City of Lincoln; La Mirada (CA); On-site; USD 31,900 - 62,200; Full time

Job summary

Sheffield Metals is seeking a Customer Service Specialist to support outside and inside sales teams, ensuring high-quality service and customer satisfaction. The role requires real-time price quotations, order entry, and proactive problem solving with ERP-driven processes.

The candidate will analyze market data for margin management and collaborate with production to align capabilities with customer needs, contributing to operational excellence across the branch.

Qualifications

• Experience building and maintaining customer relationships across organizations.

Responsibilities

• Respond to real-time price quotations, order entry, and status updates to customers and sales teams.
• Develop and maintain positive customer relationships and ensure superior service.
• Prepare quotes, enter orders, and coordinate production using the ERP system.
• Maintain complete CRM records to support sales goals.
• Coordinate delivery times with production to meet customer expectations.
• Collaborate with production for will call and customer pickup activities.
• Coordinate with vendors for pricing and specs to support projects.
• Work with multiple functions and vendors to handle customer feedback.
• Assist in management of freight and warranty claims.
• Execute other duties as assigned.

Skills

CRM relationships

Communication skills

Analytical skills

Multi-tasking

Detail oriented

MS Office

Education

High school diploma or GED

Bachelor's degree in Business/related preferred

Tools

ERP system

Job description

• Base Pay $31,900.00 - $62,200.00 / Year
• Employee Type Non-Exempt FT
• Manage Others No

Description

The Customer Service Specialist at Sheffield Metals plays a pivotal role in realizing our strategic vision of becoming the Brand of Choice for our customers. You will collaborate closely with our outside sales, inside sales, and management teams to advocate for our customers, ensuring their needs are not just met but exceeded. Your dedication to superior customer service will enhance customer attraction and retention, setting new benchmarks in satisfaction. Additionally, you will gather and analyze market data to generate insightful reports that contribute to effective gross margin management. Working hand-in-hand with manufacturing, you will uphold operational excellence, ensuring seamless integration of customer needs and operational capabilities.

Responsibilities

• Respond to the customer’s needs as well as inside and outside sales requests in “real time” for price quotations, order entry and placement and communicate order status to customer and outside sales
• Develop and maintain relationships with customers to ensure proper support and provide a positive customer experience to instill confidence and comfort in every transaction
• Prepare quotes, order entry, resolve queries and manage production on orders utilizing the ERP system
• Utilize the Company’s customer relationship management (CRM) system to maintain complete call records and valid customer/account information which supports increased product sales goals
• Coordinate delivery times with production and Operations Lead in order to achieve customer satisfaction when normal lead times are not adequate
• Work with production team for will call and customer pick-up activities to ensure order accuracy and an expedited yet high-level courteous experience inside and outside of the branch.
• Work with vendors to obtain information regarding pricing and specifications to complete and execute on project deliverables
• Demonstrate an expertise in collaborating with multiple functions, including sales partners, internal business partners, and acts with a sense of urgency on customer feedback
• Assist in management of both freight and warranty claims
• All other duties as assigned

Education

A high school diploma or GED is required. An undergraduate degree from an accredited college or university with a focus in Business Administration, Finance, Accounting, Economics, Marketing, or related discipline is preferred. In the absence of a degree, directly related job experience serving in strategic account management and industrial sales role, where a number of years and proven knowledge may offset the degree requirement.

Experience & Skills

• A proven track record of building and maintaining effective customer relationships within different organizations to meet or exceed established goals for product sales
• Demonstrated strong organizational abilities and prior experience utilizing a Customer Relationship Management system for business information tracking
• Demonstrated ability to work with internal and external customers providing exceptional customer service
• Requires solid written and verbal communication skills
• Demonstrated mechanical aptitude
• Strong analytical, conceptual, and planning skills are required.
• Excellent math skills and overall PC literacy (Microsoft Office) are required.
• Must be detail oriented, self-motivated, and disciplined with the ability to multi-task.
• Works with a continuous improvement mindset.
• Must successfully complete drug screen, physical and E-Verify