Customer Service Specialist

Frontmatec, Inc.; Kansas City (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Frontmatec, Inc. is seeking an experienced Technical Customer Service Specialist to join our growing team in Kansas City. You will respond to customer requests for spare parts, manage orders, and maintain accurate CRM records to ensure smooth operations.

The role requires strong English communication, proficiency with ERP systems, and a solid background in customer service. Collaboration with engineering and parts teams is essential for accurate pricing and timely delivery.

Qualifications

• Proficiency in Word, Excel, and Outlook.
• Ability to work with an ERP.
• Advanced level of English.
• Professionalism.
• Organizational skills.
• Sense of responsibility.
• Strong written and verbal communication skills.
• Strong background in Customer Service and Focus.
• Bi-lingual in Spanish or French would be a plus.

Responsibilities

• Respond to customer requests for spare parts and perform administrative tasks.
• Maintain installed base in the CRM and keep technical docs up to date.
• Process spare parts orders by phone and enter into the system.
• Coordinate RMAs, returns, repairs and credits.
• Provide pricing and delivery information for quotations.
• Issue RMAs and manage the RMA process.

Skills

MS Word

MS Excel

Outlook

English (advanced)

Customer service

Communication skills

Organization

Responsibility

Bi-lingual (Spanish/French)

Tools

Microsoft Dynamics AX

CRM system

ERP

Job description

Description

Would you like to be part of an international manufacturing and engineering company with a world-leading market position? An organization under constant development, delivering complex and large-scale turnkey projects? Then Frontmatec is the place for you.

We are currently looking for an experienced Technical Customer Service Specialist to join our growing team in Kansas City.

In this position, you will be responsible for providing customer service by responding to customer requests for spare parts on equipment sold and performing administrative tasks to ensure the smooth operation of the department.

Responsibilities:

Parts Pricing

• Maintain retail price list accordingly to margin company’s policies at the direction of the Parts Manager, NA.
• Coordinate all customer returns by tracking RMAs for repairs and credits.
• Perform various clerical tasks for the spare parts department.

Obsolescence Strategy

• Draft tech-notes to communicate obsolete parts to our customers in collaboration with engineering.
• Working with engineering gather the necessary information to quote the parts only, or drop-in obsolescence solutions to our SeSo Insights Specialist or the larger project-sized modifications to our SeSo Sr. Sales Manager.

Install Base Management Using the Customer Relationship Management (CRM) System

• Maintain the "installed base" of our equipment in the CRM.
• Keep technical documents up to date in the CRM. (Parts manuals, operating manuals, drawings, etc.) in collaboration with engineering and the catalog team.

Customer Service

• Provide customer service for sold equipment by responding to customers, taking spare parts orders (by phone), and entering them into the computerized management system.
• Provide customer service for equipment sold to both internal and external stakeholders
• Researching part numbers for internal and external stakeholders
• Relaying customer needs or wants regarding pricing, delivery, or any other voice of customer they may provide.
• Generate a back-order report to control overdue orders and follow up with other departments.
• Gather pricing and delivery information for quotations for internal and external stakeholders.
• Escalation for parts representatives to help with customer s

Return Material Authorizations

• Issuing RMAs to customers
• Initiating and following the RMA process for our customers and the internal process
• Tracking and following up with the customers and responsible parties for repairs and returns.

Qualifications

• Proficiency in Word, Excel, and Outlook.
• Ability to work with an ERP.
• Advanced level of English.
• Professionalism.
• Organizational skills.
• Sense of responsibility.

Education and experience

• Must be proficient in Microsoft Dynamics AX and Microsoft Office products
• High level of detail, professionalism and integrity.
• Ability to function independently.
• Strong written and verbal communication skills.
• Strong background in Customer Service and Focus
• Background in Technical environment would be a plus
• Bi-lingual in Spanish or French would be a plus

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.