Customer Service Representative (Spanish / Call center)

Pioneer Data Systems, Inc; Collegeville (PA); On-site; USD 40,000 - 55,000; Full time

Job summary

Pioneer Data Systems, Inc is seeking a Customer Service Representative (Spanish) for a 4-month contract in Collegeville, PA. This role involves managing orders and inquiries for pharmaceutical clients, with a focus on high-quality customer interaction.

The ideal candidate should be proficient in Spanish and experienced with SAP transactions, ensuring timely resolution of customer issues and maintaining high service quality standards.

Qualifications

• Proficient in Spanish for customer interactions.
• Experience with SAP for order management.
• Ability to handle customer inquiries with professionalism.

Responsibilities

• Serve as the primary contact for customer calls.
• Process orders and manage sales order transactions.
• Resolve issues and expedite customer inquiries.
• Maintain quality monitoring standards in service.

Skills

Bilingual (Spanish)

SAP transactions

Customer service

Problem-solving

Communication skills

Job description

Customer Service Representative (Spanish / Call Center)

Duration: 4 months

Job Summary: The Customer Service Representative serves as the primary point of contact for our U.S. pharmaceutical vaccine and hemophilia clients, managing orders, inquiries, and resolving issues while supporting internal stakeholders.

Position Responsibilities

• Serve as the initial point of contact for customer telephone calls, maintaining service level metrics (90% of calls answered within 20 seconds).
• Perform all SAP transactions related to sales order management, including order entry, modification, application/removal of order blocks, and dispute processing.
• Process incoming orders in accordance with product or brand‑specific requirements such as REMS, limited distribution models, or product availability limitations.
• Maintain detailed knowledge of pharmaceutical trade policies, SOPs, and standard business processes to respond to customer and sales force inquiries.
• Proactively monitor corporate and departmental communications and relay timely, relevant information to customers.
• Research or expedite non‑routine customer inquiries to resolve questions or issues.
• Handle customer contacts professionally, diplomatically, and empathetically, adhering to quality monitoring guidelines and maintaining evaluation scores averaging 95% or better.
• Process disputes and adjustments for customer claims, including short shipments, overages, pricing discrepancies, entry errors, and shipping issues, obtaining proper approval and authorization for exceptions.
• Support Sarbanes‑Oxley compliance by adhering to internal controls and maintaining accurate SOX documentation for pricing disputes and other financial transactions.
• Triage and redirect callers that require assistance from other teams, partnering with internal stakeholders to resolve customer concerns.
• Initiate requests for new customer accounts and account changes, escalating to the Customer Master Data Team for handling.
• Provide support to customer and sales force users of Pharmaceutical Prime for navigation and how‑to questions, escalating technical issues when necessary.
• Complete all assigned training via the Pharmaceutical Compliance Education Center and Power 2 Learn.
• Participate in special projects as assigned.

Employment Details

• W2 contract only; no C2C.