Customer Service Representative I

The Mennel Milling Company; Fostoria (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

The Mennel Milling Company seeks a Customer Service Representative I to coordinate activities related to the sales and marketing of flour and bakery products, and to support order entry and customer communications for timely delivery.

Ideal candidates have an associate degree in business or related field, at least 3 years of customer service experience, strong MS Office skills, and excellent written and verbal communication.

Qualifications

• Associate degree in Business or related field or equivalent experience.
• Minimum of 3 years of customer service experience.
• Proficient with computers and Microsoft Office products.
• Excellent oral and written communication skills.
• Ability to work under time pressure and with problem-solving issues.
• Ability to work with a team.
• Ability to prioritize tasks.
• Must have high level of customer service knowledge and organizational skills.

Responsibilities

• Follow all GMPs, OSHA, HACCP and food safety guidelines and attend required training sessions to maintain audit readiness.
• Maintains customer order entry, ensuring accurate and timely processing of enquiries.
• Responsible for invoice processing and accounts receivable tracking.
• Responsible for acknowledging and resolving customer complaints.
• Ensures customer satisfaction and provides professional customer support.
• Prepares and updates sales reports, statistical data, and customer information as needed.
• Prepares and coordinates required documentation for customers as needed.
• Lends support to manufacturing and logistics to ensure on-time order processing and delivery.
• Processes customer credit inquiries as needed.
• Provides feedback on the efficiency of the customer service process.
• Provides service and support to the sales team and facility personnel.
• Manages after hours/weekend customer issues as needed.

Skills

Customer service

Communication skills

MS Office

Teamwork

Time management

Problem solving

Education

Associate degree in Business or related field

Tools

Microsoft Office Suite

Job description

Title:

Customer Service Representative I

Reports To:

Refer to location organizational chart

At Mennel, we believe in doing right and bringing our best to our people who are helping to feed the world. We promote teamwork and recognize the individual contributions everyone plays in the overall success of the company.

JOB SUMMARY:

In this role, you will help sustain Mennel’s tradition of excellence established in 1886 as well as support our food safety programs and mission to reliably deliver superior quality, uniformity, and service.The purpose of this position is to coordinate internal and external activities related to the sales and marketing of flour, flour co-products and bakery mixes. This position will sustain the Mission and Motto and Food Safety and Quality Statement of the Mennel Milling Company.

PRIMARY WORK SHIFT:

Works shift as assigned and overtime as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without accommodation.

• Follow all food and personal safety rules and regulations in respect to GMP’s, OSHA, HACCP, the Global Food Safety Initiative, the US FDA Food Safety Modernization Act as stated in the FS&Q Statement, and sanitation guidelines as set forth by the company as listed in Corporate Health, Safety & Environmental (HSE) and attend all required training sessions. Maintain the department/facility in an everyday audit ready condition.
• Maintains customer order entry, ensuring accurate and timely processing of enquires.
• Responsible for invoice processing and accounts receivables tracking.
• Responsible for acknowledging and resolving customer complaints.
• Ensures customer satisfaction and provides professional customer support.
• Prepares and updates sales reports, statistical data, and customer information, as needed.
• Prepares and coordinates required documentation for customers, as needed.
• Lends support to the manufacturing and logistics departments to ensure complete and on time order processing and delivery.
• Processes customer credit inquiries, as needed.
• Provides feedback on the efficiency of the customer service process.
• Provides service and support to the sales team and facility personnel.
• Manages after hours/weekend customer issues, as needed.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory duties.

QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job.

• Associate degree in Business or related field or equivalent experience within the industry preferred.
• Minimum of 3 years of customer service experience.
• Proficient with computers and various Microsoft Office products.
• Excellent oral and written communication skills.
• Ability to work under time pressure and with problem-solving issues.
• Ability to work with a team.
• Ability to prioritize tasks.
• Must have a high level of customer service knowledge and organizational skills.

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, memos, procedures, and plans. Ability to write, complete checklists and other basic documentation and correspondence. Ability to effectively present information or data in one-on-one and small group situations to co-workers, supervisors, and managers.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Must use solid judgment when making decisions. Must have ability to quickly recognize and plan for changing work duties and events.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to perform maintenance tasks, reach with hands and arms; climb or balance; stoop, kneel, twist, crouch, or crawl, and talk or hear. The employee must occasionally lift and/or move up to 50 pounds or more. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

While performing the duties of this job, the employee is regularly exposed to conditions that are typical to an office environment.