Customer Service Representative

IMCD Group; Westlake (OH); Hybrid; USD 34,000 - 52,000; Full time

Benefits offered by this job

Hybrid work schedule

No travel required

Job summary

IMCD US is seeking a Customer Service Representative in Westlake, OH to ensure accurate order processing and proactive customer communication. The role involves cross-functional coordination, pricing information, and tracking orders to deliver a seamless customer experience in a fast-paced, collaborative environment.

The ideal candidate will be detail-oriented, solutions-driven, with strong communication skills and the ability to build positive relationships with customers and internal teams.

Qualifications

• Associate degree or three years equivalent call center experience.
• Experience in a fast-paced environment.
• Business acumen
• Problem Solving/Analysis
• Customer/Client Focus
• Teamwork Orientation

Responsibilities

• Enter customer orders accurately in the ERP system (JDE – JD Edwards).
• Manage order lifecycle and follow up with customers.
• Provide pricing information upon request.
• Coordinate shipments and track orders.
• Process credit memos and RGA/RMA as required.
• Attend weekly alignment meetings and monthly department meetings.

Skills

Customer service

Multitasking

Independent thinking

Detail oriented

Organizational skills

MS Office

Written & verbal communication

Education

Associate degree or 3 years call center experience

Job description

IMCD US is seeking a customer-focused Customer Service Representative to join our team in the Westlake, OH office. This role is responsible for accurate order processing, proactive customer communication, and cross-functional coordination to ensure a seamless customer experience. The ideal candidate is detail-oriented, solutions-driven, and committed to exceeding customer expectations in a fast-paced, collaborative environment.

COMPANY BACKGROUND

IMCD US is a leading global distribution partner and formulator of specialty chemicals and ingredients. An entrepreneurial group founded IMCD in 1995 in the Netherlands. Our vision to transform the distribution industry by continuously adding value to the supply chain through expertise and innovation, is what still drives us today.

Today, we have operations in over 50 countries, where we successfully combine local knowledge with global expertise to obtain sustainable results. IMCD is a strong, innovative business partner and accelerator of solutions for suppliers and producers of consumer, industrial and durable goods in diverse business sectors. Our commercial excellence and solid operations structure facilitate healthy growth.

The Customer Service Representative is responsible for accurate and timely entry of customer orders shipping from IMCD US warehouses or directly from principals and acknowledgements thereof, provide pricing information upon request, arrange special freight where required, provide tracking information upon request, process of returned material authorizations, timely processing of credit memos, incident reports, and ongoing upkeep of customer comments specific to individual requirements. Committed to the overriding goal of ensuring we meet or exceed our customer’s expectations by providing solutions, exploring opportunities for process improvements, and demonstrating commitment to building a better organization.

Successful candidates will be responsible to:

• Order Entry in ERP System (JDE – JD Edwards)
• Order Management
• Date management
• Customer follow up
• Follow up on warehouse shipments
• Principal follow up
• Product tracking
• Ability to build and sustain a supportive relationship with assigned Key Customer Accounts
• Processes credit memo and RGA/RMA as required
• Attend and participates in weekly alignment meetings and monthly department meetings
• Strong ability to develop and maintain working relationships with other IMCD departments and entities, to ensure customer success and satisfaction
• Ability to be professional with external and internal communications via email and phone
• Advocate policy and process improvements to enhance overall customer and employee satisfaction
• Assist supervisor with NCRs in Sales Force; conduct an initial review and facilitate action or communication as needed. Investigate and identify root causes of customer issues and NCR’s, providing feedback to supervisor to drive continuous improvement. (as requested)

Skills:

• Possess excellent customer service skills and the ability to interact with customers and team-members in a professional manner
• Ability to multitask and switch focus quickly
• Ability to think independently and be resourceful
• Deadline-driven, detailed oriented, and conscientious
• Must possess good organizational skills and the ability to think strategically
• Proficient with common computer programs, including Microsoft Office
• Excellent written and verbal communication skills

Required Qualifications:

Associate degree or three years equivalent call center experience

Desired Qualifications:

• Experience in a fast-paced environment
• Business Acumen
• Problem Solving/Analysis
• Customer/Client Focus
• Teamwork Orientation

Supervisory Responsibility:

This position has no supervisory responsibilities.

This job currently operates on a hybrid schedule rotating between in-office and remote work environments. This role routinely uses standard office equipment.

Position Type/Expected Hours of Work

This is a full-time position, and the hours of work and days are Monday through Friday from 8 a.m. to 5 p.m., unless otherwise directed. Additional hours may be required as needed.

Travel

No travel is expected for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

IMCD Offers

If you want to make a real difference and work for a growing and expertise-driven company, then we’d love to hear from you. We’re looking for people who are experts in their field, be it technical, commercial, or managerial. By joining IMCD, you’ll be part of an entrepreneurial, fast-growing group of ambitious and like-minded professionals, where you’ll have the freedom to make your own mark. We are committed to delivering value and acting responsibly. As we grow, we keep our founders’ entrepreneurial spirit intact, creating a world of opportunity. As a truly international company, we have a presence in cities including Singapore, Melbourne, Milan, Cologne, Paris, Zurich, Los Angeles, São Paulo and Toronto. Our Group Office is in Rotterdam, the Netherlands and our shares are traded on the Amsterdam Euronext market, where we are part of the large cap AEX index.