Customer Service Representative

Quality Enclosures, Inc.; Town of Florida (NY); On-site; USD 36,000 - 60,000; Full time

Job summary

Quality Enclosures, Inc. is seeking a Customer Success Representative to manage customer relationships, interpret drawings, and ensure satisfaction from order entry through delivery.

The CSR will enter configurations into data entry systems, handle high volumes of orders, and provide timely quotes while maintaining data accuracy and professional customer communications. This role requires intermediate computer skills, the ability to learn shower enclosure industry specifics, and a proven track

Qualifications

• High School Diploma or Equivalent.
• Experience in customer account management.
• Experience building customer relationships.
• Strong customer service skills.
• Excellent written and verbal communication skills.
• Proficiency with MS Word, Excel, and Outlook.
• Ability to read and translate customer drawings related to shower enclosures.
• Ability to multitask and meet deadlines.

Responsibilities

• Translate customer data and accurately enter configurations into data entry system.
• Enter orders on the day received, prior to cutoff.
• Resolve inconsistencies or questions with customers regarding orders.
• Proofread orders prior to submission to minimize errors.
• Escalate orders that do not comply with safety specifications to team lead.
• Interpret and enter a high volume of customer orders efficiently and accurately.
• Meet order and quote entry deadlines.
• Provide feedback to improve documented processes and procedures.

Skills

Customer account management

Relationship building

Customer service

Communication skills

Multitasking

MS Word/Excel/Outlook

Data entry

Interpreting drawings

Education

High School Diploma or Equivalent

Tools

Data entry system

Order entry software

MS Word / Excel / Outlook

Job description

Description

POSITION SUMMARY:

The Customer Success Representative (CSR) position requires individuals who are experienced in managing customer relationships. This role goes beyond basic customer service and requires talented individuals with experience in building customer relationships, trust, and loyalty.

The CSR is responsible for interpreting customer-submitted drawings, entering configuration details into the order/quote entry system, and ensuring customer satisfaction from order entry through delivery. These responsibilities require intermediate computer skills and the ability to navigate several applications simultaneously. CSRs are required to efficiently manage large amounts of often sensitive or confidential information. CSRs are responsible for tracking, sorting, identifying, and interpreting data as well as providing the customer with suitable options and/or alternatives when items are out of stock or have long lead times. This requires gaining a thorough knowledge of the shower enclosure industry through previous work experience, on-the-job training, and the ability to learn and retain information.

PRIMARY RESPONSIBILITIES:

• Translate customer data and accurately enter configurations into data entry system
• Ensure all orders are entered on the day received, prior to cutoff
• Work directly with customers to resolve any inconsistencies or questions related to orders
• Proofread orders prior to submitting, ensuring data entry accuracy to minimize errors
• Escalate orders that do not comply with our safety standard specifications to team lead
• Interpret and enter a high volume of customer orders efficiently and accurately
• Meet order and quote entry deadlines
• Ensure all quotes are returned to customers within four business hours of receipt
• Follow company guidelines and processes for data entry best practices
• Provide feedback to improve or update documented processes and procedures

CUSTOMER RELATIONS:

• Build solid customer relationships utilizing outstanding customer service skills
• Understand your customer
• Personalize your communication
• Exceed customer’s expectations
• Communicate consistently and confidently
• Create value for the customer
• Build trust and loyalty
• Professionally engage customers in both written and verbal communications to resolve issues related to customer orders, quotes, and deliveries
• Assist customers with all inquiries, including order status, general questions, pricing, quoting, etc.
• Escalate customer inquiries, as required, following proper protocol
• Maintain ownership and accountability for customer issues through resolution
• Attend all scheduled customer success training sessions
• Actively participate in all team and company meetings
• Share thoughts and ideas to improve customer relations and ensure the success and growth of our customers and the organization
• Identify and share opportunities to improve processes and systems within the Customer Success Team
• Document processes and best practices, and create SOPs and reports, as assigned
• Work within a team environment with a focus on ensuring the success of the team, not the individual

EDUCATION, EXPERIENCE, & SKILLS REQUIRED:

• High School Diploma or Equivalent
• Experience in customer account management
• Experience building customer relationships
• Strong customer service skills
• Professional and courteous attitude
• Excellent written and verbal communication skills
• Strong organizational skills
• Ability to prioritize workload and meet deadlines
• Ability to multitask and work independently
• Ability to use logical thought processes to resolve issues and find alternative solutions
• Ability to read and translate customer drawings related to shower enclosures
• Mathematical skills including addition, subtraction, multiplication, division, fractions, and decimals are required
• Proficiency with reading a tape measure
• Intermediate experience with Microsoft Word, Excel, and Outlook
• Technical background preferred, but not required

The duties and responsibilities listed above describe the general nature and level of work associated with this position and are not intended to be an exhaustive list. Additional job-related duties may be assigned based on business needs. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Quality Enclosures is an EOE / E-Verify / Drug-Free Workplace.