Customer Service Representative

Rhenus Logistics; Plainfield (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

Rhenus Logistics in Plainfield, IN, seeks a customer-centric Coordinator to serve as the primary contact for assigned customer accounts. You will respond to inquiries, coordinate with warehouse operations, and manage billing cycles, claims, and documentation to ensure seamless service.

You will work on-site five days a week, collaborate with cross-functional teams, and uphold safe, accurate processes with a strong emphasis on customer satisfaction.

Qualifications

• 2+ years of customer service in logistics or warehousing.
• Bachelor’s degree preferred or equivalent experience.
• Experience in contract logistics/warehouse environment is a plus.
• Excellent written and verbal communication with a strong customer focus.
• Proficient in Excel and reporting.
• Experience with WMS, especially Blue Yonder.
• Strong organizational and time-management skills.
• Bilingual English/Spanish or English/German is a plus.
• On-site five days per week in Plainfield, IN.

Responsibilities

• Serve as primary contact for assigned customer accounts with timely, professional, solutions-focused support.
• Respond to inquiries promptly, communicate shipment updates, and manage expectations.
• Coordinate with warehouse operations to resolve service issues and discrepancies.
• Own customer concerns through resolution; escalate when needed.
• Track requests, value-added services, and activities with documentation.
• Coordinate weekly billing activities with Finance to ensure timely invoices.
• Assist with customer claims by gathering documentation and investigations.
• Prepare customer reports and KPI trackers using Excel and shared systems.
• Participate in regular customer meetings and internal operational reviews.
• Maintain customer information in WMS and internal databases.
• Collaborate with cross-functional teams to meet service expectations.
• Promote a safe, organized, and customer-focused work environment.
• Perform other duties and special projects as assigned.

Skills

Customer service

Account coordination

Communication

Organizational skills

Multitasking

Time management

Problem-solving

Analytical skills

Relationship building

Team collaboration

Bilingual English/Spanish

Education

Bachelor's degree in Business or related field

Tools

Blue Yonder WMS

Excel

Outlook

Job description

What You Can Expect** :**

• Serve as the primary point of contact for assigned customer accounts, providing timely, professional, and solutions-focused support.
• Respond to customer inquiries promptly, communicate shipment or operational updates, and proactively manage customer expectations.
• Coordinate closely with warehouse operations to resolve service issues, investigate discrepancies, and ensure customer requirements are met.
• Take ownership of customer concerns through resolution, escalating issues to management when appropriate.
• Track customer requests, value-added services, and operational activities while maintaining accurate documentation and shared records.
• Coordinate weekly billing activities with the Finance team to ensure timely invoices, resolve billing discrepancies, and support the weekly billing cycle.
• Assist with customer claims by gathering documentation, maintaining claim records, and supporting investigations alongside the operations team.
• Prepare and maintain customer reports, KPI trackers, meeting minutes, contracts, and operational documentation using Microsoft Excel and shared file systems.
• Participate in regular customer meetings and internal operational reviews, providing updates and supporting continuous improvement initiatives.
• Maintain accurate customer information within warehouse management systems and internal databases.
• Collaborate with cross-functional teams to ensure service expectations, contractual commitments, and customer deliverables are consistently achieved.
• Promote a safe, organized, and customer-focused work environment while demonstrating Rhenus values in daily interactions.
• Perform other duties and special projects as assigned.

What You Bring:

• 2+ years of customer service, account coordination, or customer support experience within logistics, warehousing, distribution, manufacturing, or a related industry.
• Bachelor’s degree in Business, Supply Chain Management, or a related field is preferred, or an equivalent combination of education and relevant experience.
• Experience supporting customers in a contract logistics or warehouse environment is considered a strong asset.
• Excellent verbal and written communication skills with a strong customer service mindset.
• Proficiency with Microsoft Office, particularly Excel and Outlook; experience preparing reports, maintaining spreadsheets, and managing customer documentation.
• Experience using Warehouse Management Systems (WMS); Blue Yonder experience is considered a strong asset.
• Strong organizational, multitasking, and time management skills, with the ability to prioritize competing demands.
• Exceptional attention to detail with strong analytical and problem-solving abilities.
• Ability to build positive working relationships with customers, warehouse operations, and internal stakeholders.
• Professional, dependable, and accountable with the ability to thrive in a fast-paced environment.
• Bilingual English/Spanish or English/German is considered a strong asset.
• Ability to work on-site five days per week at our Plainfield, Indiana facility.