Customer Service Representative

Ever Fresh Fruit Company; Oregon; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Short-term disability

Life insurance plan

Vacation and sick time

9 paid holidays

Tuition reimbursement

Generous 401(k) match

Job summary

Ever Fresh Fruit Company in Oregon is seeking a Customer Service Representative to join our Sales team. You will manage order processing, coordinate with internal departments, and ensure timely fulfillment for our B2B customers.

The role requires at least 3 years in customer service or order management, strong attention to detail, and teamwork across departments. Proficiency with ERP, CRM, and e-commerce platforms is valued; you'll support Billing and Logistics as needed.

Qualifications

• 3+ years in customer service, order management, or related role.
• Strong attention to detail and organizational skills.
• Ability to resolve issues with follow-through.
• Professional communication and cross-department collaboration.
• Ability to manage multiple responsibilities.
• Experience in manufacturing/food production or operations.
• Familiarity with ERP systems (Macola or similar).
• Exposure to CRM systems such as HubSpot.
• Familiarity with Shopify or other e-commerce platforms.
• Experience supporting B2B customer accounts.
• Adaptability in a fast-paced environment.
• Proficient in Microsoft Suite.

Responsibilities

• Enter, review, and revise customer orders accurately and efficiently.
• Track orders through fulfillment and communicate updates to customers.
• Coordinate with internal departments to resolve issues (order, inventory, billing, shipping).
• Maintain customer account information, pricing updates, and related documentation.
• Audit orders and transactions for accuracy within CSR team.
• Participate in daily operational meetings; may facilitate meetings in supervisor's absence.
• Support invoice review, billing inquiries, and documentation tracking.
• Provide backup support for reception and freight/logistics coordination.

Skills

Attention to detail

Organizational skills

Professional communication

Cross-department collaboration

Multi-tasking

Manufacturing/food production exposure

ERP systems (Macola or similar)

CRM systems (HubSpot)

Shopify or e-commerce familiarity

B2B customer accounts experience

Tools

Macola

HubSpot

Shopify

Job description

Are you a hardworking, motivated, self-starter with a strong desire to be part of a stable, supportive, fast paced team? We offer opportunities for a long-term career, with consistent hours and opportunity for growth.

What Ever Fresh Fruit Companyoffers!

• Monday through Friday schedule
• Dedicated Employee Development Team to assist with career growth
• Opportunities for advancement
• A leadership team that works alongside you for continued support

Ever Fresh Fruit Company offers employer paid:

• Medical
• Dental
• Vision
• Short-term disability
• Life insurance plan
• Vacation and sick time
• 9 paid holidays
• Tuition reimbursement
• Generous 401(k) match

About us!

We work closely with our customers to create unique flavor elements to ice cream bases and yogurt preps.Many of our ingredients end up in easily recognizable brands on the store shelf as we produce for both international corporations as well as smaller, localbrands. Our Research and Development is done in-house so we get to witness the whole process from ideation to creation. We support regional trade organizations, source locally when appropriate and help to bring healthy food topeople’s tables.

Customer Service Representative

Department: Sales

Status: Full-Time

Employee Classification: Non-exempt

Reports To: Customer Service Manager

Job Summary:

This role focuses on order management, customer coordination, and cross-functional communication to ensure accurate and timely fulfillment for our B2B customers. The Customer Service Representative is organized, proactive, and comfortable managing multiple priorities while maintaining strong attention to detail. This position works closely with Sales, Production, Logistics, QA, and Accounting to help keep daily operations running smoothly.

Essential Functions:

1. Enter, review, and revise customer orders accurately and efficiently
2. Track orders through fulfillment and communicate updates, delays, or shortages to customers
3. Coordinate with internal departments to resolve order, inventory, billing, or shipping issues
4. Maintain customer account information, pricing updates, and related documentation
5. Audit orders and transactions for accuracy, including peer review within the CSR team
6. Participate in daily operational meetings and occasionally facilitate meetings in the absence of management
7. Support invoice review, billing inquiries, and documentation tracking as needed
8. Provide backup support for reception and freight/logistics coordination when required

Knowledge, Skills, and Abilities:

1. A minimum of 3 years of experience in customer service, order management, inside sales support, or a related operational support role
2. Strong attention to detail and organizational skills
3. Ability to manage issues through resolution with consistent follow-through
4. Professional communication skills and ability to work collaboratively across departments
5. Ability to prioritize and manage multiple responsibilities effectively
6. Experience in manufacturing, food production, distribution, or operations-driven environment
7. Familiarity with ERP systems (Macola or similar platforms)
8. Exposure to CRM systems such as HubSpot
9. Familiarity with Shopify or other e-commerce platforms
10. Experience supporting B2B customer accounts
11. Adaptability to handle changing priorities and work in a fast-paced environment.
12. Proficient in Microsoft Suite

Working Conditions/Physical Factors:

1. Must be able to use normal office equipment (scanner, printer, copier, computer)
2. Must be able to talk/hear/sit for prolonged periods of time
3. Occasionally required to stand
4. Occasionally required to walk.
5. Continually required to use hands and fingers.
6. Occasionally required to lift/push light weights 25-50 pounds

Other Duties as Assigned:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.