Customer Service Representative

107782 Hackettstown Animal Hospital; Hackettstown (NJ); On-site; USD 22,000 - 33,000; Part time

Job summary

Hackettstown Animal Hospital is seeking a dedicated Part‑Time Receptionist to join our team as the first point of contact for clients. This role emphasizes outstanding customer service and efficient front‑desk operations in a busy veterinary practice.

Hours are 15‑20 per week, including Saturdays. Responsibilities include greeting clients, scheduling appointments, answering calls and emails, maintaining records, handling cashiering, and providing general administrative support to veterinarians

Qualifications

• Previous experience in veterinary customer service preferred.
• Excellent communication and interpersonal skills required.
• Strong organizational and multitasking abilities.
• Proficiency with MS Office and basic veterinary software for scheduling and records.

Responsibilities

• Greet clients and visitors in a friendly, professional manner and direct them as needed.
• Schedule and manage appointments using the hospital system.
• Handle phone and email inquiries and relay messages to staff.
• Maintain accurate client records and assist with paperwork.
• Process payments and receipts; perform basic cashiering.
• Provide general administrative support to veterinarians and team members.

Skills

Excellent communication

Organizational skills

Multitasking

MS Office Suite

Veterinary software basics

Tools

MS Office Suite

Veterinary scheduling software

Job description

Hackettstown Animal Hospital is seeking a dedicated and enthusiastic individual to join our team as a Part‑Time Receptionist. As the first point of contact for our clients, the receptionist plays a crucial role in providing exceptional customer service and ensuring smooth operations at our veterinary practice. This position requires excellent communication and organizational skills, as well as the ability to handle a variety of tasks simultaneously.

Hours: 15‑20 hours per week, including Saturdays

Responsibilities

• Greeting Clients and Visitors: Warmly welcome clients and visitors in a friendly and professional manner. Direct clients to the appropriate areas within the hospital. Answer general inquiries, provide information about hospital services, and schedule appointments.
• Appointment Scheduling and Management: Efficiently schedule and manage appointments using the hospital's computerized system. Coordinate veterinary appointments with multiple veterinarians and technicians. Arrange emergency appointments promptly and prioritize them accordingly.
• Phone and Email Communication: Handle incoming calls professionally, directing callers to the appropriate departments or taking messages as necessary. Respond to general inquiries via email, providing accurate and helpful information to clients. Relay important messages to veterinary staff promptly and accurately.
• Files and Records: Maintain and update client records with accuracy, confidentiality, and attention to detail. Organize and file documentation, ensuring swift retrieval for future reference. Assist clients in completing necessary forms and paperwork.
• Cashiering and Financial Transactions: Handle cash transactions, issue receipts, and maintain accurate records of payments. Effectively and efficiently process credit card payments.
• Administrative Support: Assist with hospital administrative tasks, including data entry, photocopying, and faxing. Provide general administrative support to veterinarians, technicians, and other team members.

Requirements

• Previous experience in veterinary customer service roles preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient computer skills, including knowledge of MS Office Suite.
• Ability to learn and navigate basic veterinary software used for appointment scheduling and record‑keeping.
• Friendly, positive attitude with a passion for providing exceptional customer service.
• Must be available to work 15‑20 hours per week, including Saturdays.
• Ability to work in a fast‑paced environment while maintaining attention to detail.

At AmeriVet, we’re committed to your growth, development, well‑being, and success. We empower team members with the resources, support, and opportunities needed to thrive in their careers and make a lasting impact in our communities.

Here’s what you can expect when you join our team:

• Tailored development programs, mentorship, and career pathing to help you achieve your unique goals.
• Competitive pay, performance bonuses, 401(k) matching, and student loan assistance to foster your financial well‑being.
• Health, dental, vision, life insurance, and mental health resources to support your overall well‑being.
• Generous paid time off and holidays, because your personal time matters.
• A supportive, collaborative environment where everyone feels a sense of belonging.

Please note: Any Benefits listed above apply to full‑time employees.

At AmeriVet, your unique skills and passion are celebrated, and every team member has the tools to thrive. Our people‑focused approach is centered on helping you grow in your career while making a meaningful impact on the communities we serve. At AmeriVet we believe thriving teams build thriving communities. You will have the tools, resources and opportunities to grow your career – no matter where you start.