Customer Service Representative

Packaging-Corporation-of-America; Columbus (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

Packaging-Corporation-of-America in Columbus, OH seeks a Customer Service Representative to deliver superior service, act as internal account manager, handle inquiries on product availability, pricing, and delivery dates, receive orders, and monitor status.

You will resolve billing issues, coordinate with design, sales and production teams, maintain files, manage inventory, and support teammates. This role requires strong communication and problem-solving in a fast-paced environment.

Qualifications

• Experience handling customer orders and building relationships.
• Experience with order entry systems and maintaining customer relationships.
• Proficient in MS Word, Excel, and Outlook.
• Knowledge of Ariba or similar databases.

Responsibilities

• Receive, process, and track orders through scheduling.
• Consult with internal departments to ensure on-time delivery and accurate invoices.
• Coordinate requests for product specs, availability, shipping, quotes, samples.
• Act as a link between customer and design, sales, and production teams.
• Maintain organized customer files.
• Investigate and resolve complaints including billing issues.
• Manage inventory levels and reconcile to orders and forecasts.
• Provide direction/back-up to other customer service staff as needed.

Skills

Customer service

Order entry

Account management

Communication

Active listening

Analytical skills

Time management

Teamwork

Microsoft Word

Excel

Education

High school diploma

Associates degree

Tools

Ariba

Job description

The Customer Service Representative is responsible for providing superior service to customers. This role serves as an internal account manager offering solutions to internal and external customers. This includes responding to customer inquiries regarding product availability, pricing, freight rates, allocations, and delivery dates, receiving new orders, and monitoring status of current orders. Additionally, the Customer Service Representative is responsible for resolving complaints and requests for billing adjustments. The Customer Service Representative normally handles larger and more complicated customer accounts and orders.

PRINCIPLE ACCOUNTABILITIES:

Receive, process, and track assigned orders through scheduling. Consult with various internal departments to ensure order completeness, on-time delivery, and accurate invoices.

Communicate significant information regarding customer accounts/orders to appropriate internal departments including ensuring Sales Representatives are informed of pertinent activity regarding individual accounts.

Coordinate customer requests for product specifications, availability, shipping, quotations and estimates, samples.

Serve as a link between the customer and the design, sales, and production teams to meet customer requirements including scheduling production, securing delivery dates, addressing order changes, and resolving complaints.

Maintain organized customer files.

Investigate and resolve customer complaints including billing issues and escalates to Manager or appropriate internal departments when needed.

Manage on-hand inventory levels and reconciles to customer orders, forecasts and just in time schedules; this includes taking physical inventory at month end. This includes various applications based on account.

May provide direction and support to other customer service representatives and/or provide back up to Customer Service Manager as needed.

REQUIREMENTS:

Education equivalent to high school diploma required.

Two (2) years' previous work experience in customer service role with experience handling customer orders on an order entry system and maintaining / building strong positive customer business relationships.

Strong working knowledge of computer systems including experience with Microsoft Word, Excel, Outlook, as well as various customer required databases, such as Ariba.

PREFERRED REQUIREMENTS:

Associates degree or college accounting coursework.

Two (2) years' previous work experience in the manufacturing sector, containerboard, and corrugated packaging industry.

Previous experience in logistics or warehouse environment is preferred.

Previous experience using an automated order entry system.

KNOWLEDGE, SKILLS & ABILITIES:

Strong attention to meeting and exceeding customer expectations.

The ability to network and build relationships with individuals of various experience and corporate positions.

Strong active listening and evaluating skills.

Strong analytical skills with the ability to handle detail-oriented tasks and review multiple documents and reports.

Able to work in a fast paced, deadline-oriented environment, prioritize assignments, and handle multiple tasks.

Above average written and verbal communication skills with the ability to communicate to multiple audiences and purposes, and to effectively communicate with customers over the phone.

Strong organizational skills with the ability to handle numerous details, deadlines, and requests.

Previous experience working in a team environment preferred, or a strong understanding of the importance of open communication and information sharing among co-workers.

Able to work flexible hours or overtime as needed.