Customer Service Representative

Copeland Cold Chain LP; Boise (ID); Hybrid; USD 38,000 - 56,000; Full time

Benefits offered by this job

Hybrid in-office work 3 days a week

Medical insurance

Dental and vision coverage

401(k) retirement plan

Paid time off

Job summary

Copeland is seeking an Order Support (Customer Service) Specialist to serve as the primary contact for Cargo Solutions customers through the order lifecycle. You will process orders, provide status updates, resolve inquiries, and support a positive customer experience by collaborating with Sales, Operations, Shipping, and Finance to ensure accurate entry, processing, shipment, and invoicing.

The role requires exceptional attention to detail, strong organization, and the ability to manage

Qualifications

• High School Diploma or GED required.
• 1–2 years in customer service, order entry, or inside sales support.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word).
• Strong attention to detail and accuracy in data entry and documentation.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage multiple responsibilities.

Responsibilities

• Process customer orders accurately and promptly through order management systems.
• Review, validate, and approve orders created by customers or team members.
• Generate and distribute order acknowledgments and confirmations.
• Create customer quotations and support the quote-to-order process.
• Respond to customer inquiries regarding orders, product availability, pricing, shipment status, and ordering requirements.
• Provide timely and professional communication regarding order status, delays, and resolutions.
• Investigate and resolve order discrepancies, data issues, and customer concerns.
• Coordinate with Sales, Operations, Shipping, and Finance to ensure orders are fulfilled and invoiced accurately.

Skills

Customer service

Order entry

Attention to detail

Multitasking

Communication skills

Education

High School Diploma or GED

Tools

NetSuite

Salesforce

ERP systems

Microsoft Office

Job description

About Us

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead. Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact.

About The Role

The Order Support (Customer Service) Specialist serves as a primary point of contact for Cargo Solutions customers throughout the order lifecycle. This role is responsible for processing customer orders accurately and efficiently, providing timely order status updates, resolving order-related inquiries, and supporting a positive customer experience. The successful candidate will work closely with Sales, Operations, Shipping, and Finance teams to ensure customer orders are entered, processed, shipped, and invoiced accurately and on time. This position requires exceptional attention to detail, strong organizational skills, the ability to manage multiple priorities in a fast-paced environment, and a customer-first mindset.

Key Responsibilities

• Process customer orders accurately and promptly through order management systems.
• Review, validate, and approve orders created by customers or team members.
• Generate and distribute order acknowledgments and confirmations.
• Create customer quotations and support the quote-to-order process.
• Respond to customer inquiries regarding orders, product availability, pricing, shipment status, and ordering requirements.
• Provide timely and professional communication regarding order status, delays, and resolutions.
• Support customers utilizing online ordering platforms and self-service tools.
• Investigate and resolve order discrepancies, data issues, and customer concerns.
• Maintain customer, product, and order-related master data and documentation.
• Coordinate with Sales, Operations, Shipping, and Finance to ensure orders are fulfilled and invoiced accurately.
• Follow up on open orders to ensure timely shipment and completion.
• Maintain accurate records and documentation of customer interactions and transactions.
• Contribute to continuous improvement initiatives that enhance customer satisfaction and operational efficiency.

Required Qualifications

• High School Diploma or GED equivalent.
• 1-2 years of customer service, order entry, inside sales support, or related experience.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word.
• Strong attention to detail and accuracy in data entry and documentation.
• Excellent verbal and written communication skills.
• Demonstrated ability to prioritize tasks and manage multiple responsibilities effectively.
• Ability to work collaboratively in a team-oriented environment.
• Strong problem-solving and customer service skills.

Preferred Qualifications

• Experience processing orders in an ERP system such as NetSuite, Oracle, SAP, Microsoft Dynamics, or similar platforms.
• Experience supporting customers via phone, email, and web-based ordering systems.
• Experience in a high-volume customer service or order management environment.
• Familiarity with CRM systems such as Salesforce.
• Experience coordinating with cross-functional teams including Sales, Operations, Shipping, and Finance.
• Ability to manage competing priorities while maintaining accuracy and responsiveness.
• Experience handling customer inquiries related to order status, shipments, invoicing, and product availability.
• Comfortable working in a fast-paced office environment with frequent interruptions and changing priorities.

Collaboration First Hybrid Work Arrangements:

This role is hybrid eligible with the requirement to be in office at least three days per week. Colleagues are expected to demonstrate a collaboration first mindset, which is the understanding that teams will work together in-person and colleagues should be flexible to adjust their hybrid days based on business needs. You will have an opportunity to work with your team and leader to determine when you should be in office to drive meaningful connections and to best serve our customers.

Our Commitment to Our People

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial. Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally. Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave.

Our Commitment to Inclusion & Belonging

At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.

Work Authorization

Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: [e-mail]

With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.