Customer Service Rep III - Accounts Receivable

XPEL, Inc.; San Antonio (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

XPEL, Inc. in San Antonio, Texas, is looking for a Customer Service Representative III who will excel in providing a positive customer experience focusing on collections and technical support. Responsibilities include managing customer accounts, resolving billing disputes, and ensuring meticulous account reconciliation.

The ideal candidate will possess 4 years of relevant experience and a high school diploma, demonstrating excellent communication skills and proficiency in Microsoft Office. This role is critical in maintaining professional relationships while resolving account discrepancies.

XPEL celebrates diversity and is committed to inclusive opportunities for all employees.

Qualifications

• 4 years of high-level customer and technical support experience.
• Ability to communicate professionally and effectively.
• Demonstrates a sense of urgency to meet customer service demands.

Responsibilities

• Manage customer accounts with overdue balances.
• Investigate and resolve billing disputes.
• Perform detailed reconciliation of customer accounts.

Skills

Customer service

Technical support

Negotiation

Collections

Microsoft Office Suite

Education

High School Diploma

Tools

NetSuite ERP software

Job description

Job Summary: The Customer Service Representative III is responsible for creating a positive customer experience within the respective responsibilities of collections, in/out bound phone support, warranty, order management, referrals, accounts receivable and dealership support.

Accounts Receivable

• Perform detailed reconciliation of customer accounts, identifying discrepancies and ensuring ledger accuracy.
• Research and resolve unapplied, misapplied, or missing payments across ERP and supporting systems.
• Investigate and correct accounting‑related issues impacting customer balances, invoices, and statements.
• Serve as a subject matter expert for AR inquiries, supporting both internal teams and external customers.
• Deliver white‑glove service, ensuring clear communication and high‑quality resolution of complex issues.
• Act as a triage point for inbound AR and billing‑related cases, prioritizing and routing work to appropriate teams.
• Ensure accurate and timely application of payments in alignment with company policies.
• Maintain thorough documentation of research, adjustments, and resolutions within CRM and ERP systems.
• Identify trends and recurring issues in account discrepancies and recommend process improvements.
• Support continuous improvement initiatives related to AR workflows, data accuracy, and customer experience.
• Monitor aging reports and prioritize collection efforts based on risk and delinquency.
• Maintain positive, professional relationships with customers while addressing past‑due balances.
• Investigate and resolve billing disputes in collaboration with Billing, Finance, and Customer Operations teams.
• Provide input on credit risk and customer financial health as needed.
• Track and report on key metrics such as DSO, past‑due balances, and collection effectiveness.

Collections

• Proactively manage a portfolio of customer accounts with overdue balances across multiple regions.
• Execute outbound collection efforts via email, phone, and customer portals to secure timely payment.
• Monitor aging reports and prioritize collection efforts based on risk and delinquency.
• Negotiate payment plans when appropriate and monitor adherence to agreed terms.
• Identify trends, root causes of delinquency, and opportunities to improve collection processes.
• Support continuous improvement initiatives related to global collections, tooling, and compliance.
• Escalate high‑risk or severely delinquent accounts according to internal policy.
• Maintain positive, professional relationships with customers while addressing past‑due balances.
• Investigate and resolve billing disputes in collaboration with Billing, Finance, and Customer Operations teams.
• Serve as a point of contact for customer inquiries related to invoices, payments, and account status.
• Partner with Finance and Accounting teams to ensure payment application accuracy and reporting alignment.

Technical Support

• Triage tickets and tasks to specific pipelines and teams within our various systems.
• Help customer service management with complex tasks.
• Participate in urgent communications with the sales team to ensure best‑in‑class service for our customers.
• General lead by example and train new CSR Level 1 and Level 2 team members.

Inbound Telephone Support

• Answer inbound calls to the company’s main support line and take appropriate action based on the type of call.
• Answer basic questions about the company’s operation, product, and services.
• Enter, change, or check on the status of orders using NetSuite ERP software.
• Track and elevate support calls to the appropriate department or personnel.
• Research customer account issues.
• Screen and forward telephone calls to XPEL employees.
• Log all inbound calls in NetSuite.
• Assist with payment plan processing every Friday and on the 1st and 15th of each month.
• Assist with daily pending billing reports by subsidiary.
• Other duties as assigned.

Basic Qualifications

• High School Diploma.
• 4 years of high‑level customer and technical support experience.
• Knowledge of Excel, Word, PowerPoint, and general Microsoft Office applications.
• Ability to communicate professionally and effectively.
• Excellent phone presence with a high level of interpersonal and organizational skills.
• Demonstrates a sense of urgency and timeliness to meet customer service call demand.

Desired Qualifications

• Experience providing support through live chats and email preferred.
• Previous collections experience preferred.

XPEL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Since the day XPEL was founded, we’ve strived to provide the best possible products, services, and support for customers and installers alike. With a comprehensive array of offerings for automotive, watercraft, home, and office applications, there’s sure to be a solution to fit your needs.