Customer Service Rep B2B

TREATT NORTH AMERICA; Lakeland (FL); On-site; USD 34,000 - 52,000; Full time

Job summary

TREATT NORTH AMERICA is seeking a customer service/order entry specialist to support external and internal customers. You will respond to inquiries, manage orders, and coordinate with production to ensure timely dispatch and accurate documentation.

The role requires strong communication, accuracy, and ability to handle multiple tasks in a fast-paced manufacturing environment. On-site position with standard business hours.

Qualifications

• HS diploma or GED required.
• 2–3 years B2B customer service experience required.
• Prior customer service in manufacturing or production environment preferred.

Responsibilities

• Receive and respond to calls and emails from customers and sales personnel.
• Oversee delivery on 100+ orders per month.
• Address inquiries on orders, samples, product information, pricing, and inventory and dispatch dates.
• Update JDE with contract forecasts and provide shipping information to production.
• Provide customers with technical documents and tracking details.

Skills

Phone skills

Customer service

Attention to detail

Verbal communication

Written communication

Time management

Multi-tasking

Problem solving

Independence

Education

High school diploma or GED

Tools

Excel

Word

Databases

Job description

Description

JOB SUMMARY

Provide exceptional support and service to external and internal customers. Primary responsibilities include responding to global customer inquiries, orders, samples, technical documents, complaints, product information, pricing, inventory availability and dispatch dates. Duties include but are not limited to taking customer orders and requests via telephone and e-mail, providing production personnel with necessary order information and maintaining customer files in the JDE database. This position supports the Treatt sales team, Treatt’s commercial goals, and all the general requirements of our valued customers.

Requirements

DUTIES & RESPONSIBILITIES

• Receive and action in a timely and appropriate manner, incoming calls and e-mails from customers and sales personnel. Specific goals to be provided.
• Oversee successful delivery on 100+ orders per month.
• Address customer concerns and inquiries regarding orders, samples, product information, pricing, and inventory availability and dispatch dates.
• Complete all necessary documentation, accurately update JDE with contract forecasts and provide production personnel with all necessary order and shipping information and documentation.
• Provide customers with technical documents and tracking details, providing the Customer Portal option where applicable.
• Gain a general understanding of the food, beverage, and flavor & fragrance industries.
• Achieve a basic knowledge of Treatt’s core product offerings and how to offer to applicable customers.
• Accurately maintain customer files and various forms of documentation.
• Prepare various internal reports as directed by the Customer Care Manager.
• Routinely liaise with RC Treatt personnel and other Treatt USA departments including sales, lab, shipping and production to ensure the delivery of quality customer service and support.
• Act in the best interest of Treatt USA at all times and act in accordance with the Treatt Company polices values, and health and safety policies.
• All other duties as assigned and customary.

EDUCATION & TRAINING

• High school diploma or GED and 2-3 years prior business-to-business customer services experience required.
• Working knowledge of beverage/food manufacturing industry is helpful.
• Prior customer service experience in a manufacturing or production environment preferred.

KNOWLEDGE & EXPERIENCE

• Excellent phone and customer service skills.
• Ability to successfully perform basic math skills including fractions, measurements, additions, subtraction and conversions.
• Strong attention to detail is critical.
• Knowledge in B2B service required.
• Must have heavy order intake/entry, in account administration.
• Outstanding verbal and written communication skills.
• Time management is essential.

SKILLS & ABILITIES

• Ability to handle multiple tasks and initiatives simultaneously, whilst working in a fast-paced environment.
• Skilled in the use of various spreadsheet, word-processing and database computer software.
• Ability to work independently, self-starter
• Motivation to solve problems.

WORKING CONDITIONS

Environment:

General business office environment with cubicle work areas

Business casual dress code (outlined in employee handbook)

• Physical Factors: Seeing, Hearing, Standing/Walking, Climbing/Stooping/Kneeling, Lifting/Pulling/Pushing, and Grasping/Feeling

Travel: No