Customer Service Operations Manager

Mt. Washington Pediatric Hospital; Dayton (OH); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) savings plans

Tuition assistance after 6 months

Safety-focused workplace

Employee discounts

Job summary

Norwood Medical in Dayton, OH is seeking a Customer Service Operations Manager to lead customer order management and coordinate operations in a fast-paced manufacturing environment. This working-manager role blends hands-on responsibilities with functional leadership.

The ideal candidate is customer-focused, highly organized, and comfortable balancing customer needs with operational capacity and business priorities.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 5+ years of experience in customer service, order management, supply chain, planning, operations, or manufacturing.
• Experience leading, mentoring, or coordinating others.
• Experience with ERP systems and customer order management systems.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Excellent communication, organization, problem-solving, and decision-making skills.
• Strong attention to detail and commitment to order accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work effectively across departments and communicate professionally with customers.

Responsibilities

• Manage customer purchase orders, sales orders, order changes, and delivery commitments.
• Serve as a primary point of contact for customers regarding orders, schedules, delivery status, and escalations.
• Partner with Planning, Operations, Sales, and other departments to coordinate order fulfillment.
• Identify delivery risks and proactively communicate changes and recovery plans to customers.
• Lead resolution of customer complaints, order issues, and escalations.
• Provide day-to-day direction, support, and coaching to Customer Operations team members.
• Monitor open orders, customer requirements, and delivery performance.
• Support customer meetings and cross-functional initiatives.
• Identify and implement process improvements that improve order accuracy, customer responsiveness, and operational efficiency.
• Serve as a subject matter expert for customer order management and fulfillment processes.

Skills

Customer service

Order management

Supply chain

Leadership

Cross-functional collaboration

Communication

Problem-solving

Attention to detail

Multitasking

Education

Bachelor's degree in Business, Supply Chain, Operations, or related field

Tools

ERP systems

MS Excel

MS Outlook

Job description

• Location 2122 WINNERS CIR,Dayton, OH, 45404,United States

At Norwood Medical, the work you do matters.

Every precision component we manufacture plays a role in helping surgeons perform procedures that improve and save lives around the world. From robotic-assisted surgery to minimally invasive medical technologies, our products are trusted in operating rooms where quality and precision make a difference.

Norwood Medical is seeking a Customer Service Operations Manager to lead customer order management and operational coordination in a fast-paced manufacturing environment. This is a working-manager role, combining hands-on responsibility with functional leadership.

The ideal candidate is customer-focused, highly organized, and comfortable balancing customer needs with operational capacity and business priorities.

Responsibilities include but are not limited to:

Manage customer purchase orders, sales orders, order changes, and delivery commitments.

Serve as a primary point of contact for customers regarding orders, schedules, delivery status, and escalations.

Partner with Planning, Operations, Sales, and other departments to coordinate order fulfillment.

Identify delivery risks and proactively communicate changes and recovery plans to customers.

Lead resolution of customer complaints, order issues, and escalations.

Provide day-to-day direction, support, and coaching to Customer Operations team members.

Monitor open orders, customer requirements, and delivery performance.

Support customer meetings and cross-functional initiatives.

Identify and implement process improvements that improve order accuracy, customer responsiveness, and operational efficiency.

Serve as a subject matter expert for customer order management and fulfillment processes.

Skills:

Bachelor's degree in Business, Supply Chain, Operations, or related field preferred; equivalent experience considered.

5+ years of experience in customer service, order management, supply chain, planning, operations, or manufacturing.

Previous experience leading, mentoring, or coordinating the work of others.

Experience with ERP systems and customer order management systems.

Strong Microsoft Office skills, particularly Excel and Outlook.

Excellent communication, organization, problem-solving, and decision-making skills.

Strong attention to detail and commitment to order accuracy.

Ability to manage multiple priorities in a fast-paced environment.

Ability to work effectively across departments and communicate professionally with customers.

Customer-focused approach with the ability to balance customer expectations with operational requirements.

What You Bring:

Team Mentality: Contribute to a team-focused environment and support shared goals.

Collaborative: Promote a culture of teamwork where we help each other learn and meet shared goals.

Communication: Share information clearly, listen to understand, resolve issues through open dialogue, and use communication tools to stay connected. Must be able to read, write, and conduct business in English with or without reasonable accommodation.

What You Will Get:

Medical, dental, vision, and prescription benefits starting the last day of the month.

Employee Assistance Programs providing financial advice, personal and group therapy, and related support.

College tuition assistance program available after 6 months of employment.

A safety-focused workplace.

Numerous avenues for personal and professional growth through training and upward movement within Norwood.

401(k) savings plans.

Voluntary benefits and employee discounts.

All eligible candidates must pass the following pre-employment screenings before they can be hired to Norwood:

Background screening.

Norwood is committed to a diverse and inclusive workplace. Norwood is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, sexual orientation, protected veteran status, disability, age or other legally protected status. All qualified individuals are encouraged to apply.