Customer Service Manager

Nixon Power Services; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Nixon Power Services in Charlotte, NC is seeking a Customer Service Manager to oversee daily administrative operations of the Service Center, including technician scheduling, work order management, and invoicing.

You will lead a team of Service Coordinators, monitor service levels, ensure timely invoicing, manage warranties, and drive process improvements to enhance customer satisfaction.

Qualifications

• Requires High School Diploma or GED.
• 4-5 years of experience preferred.
• 3+ years managing others.
• Experience in a technical field with external customer focus preferred.

Responsibilities

• Oversee scheduling of technicians and work orders.
• Manage invoicing and revenue workflow.
• Drive customer satisfaction and issue escalation.
• Monitor service levels and improve operations.
• Coordinate parts, fleet, and inventory; maintain records and warranties.
• Lead a team of Service Coordinators and support the Service Manager.

Skills

Team leadership

Communication

Time management

Attention to detail

Multi-tasking

Education

High School Diploma / GED

Tools

Microsoft Office

Job description

With 100 years of success, Nixon Power Services is the world’s largest distributor of Rehlko Power generators (formerly Kohler Power). We operate in an environment where flexibility and a willingness to take on new responsibilities keep things interesting! We value team members who are passionate, down to earth and have a “can do” attitude, and enjoy providing premium services to customers. We are seeking a Customer Service Manager that will be responsible for the daily administrative operations of their Service Center including technician scheduling, work order management, and invoicing.

Essential Responsibilities

• Assist in the establishment and maintenance of a world class customer service-oriented environment; be a point of escalation for all customer service issues.
• Monitor the service level being provided to the customer, being ready to influence the daily operations so necessary results are achieved.
• Manage a team of Service Coordinators and supervise the day-to-day administrative functions of the service center by overseeing and assisting in efficient technician scheduling, work order management, technician application rates, invoicing, warranty filing, customer satisfaction surveys, and filling of all pertinent records.
• Increase efficiency of Preventative Maintenance schedules by analyzing geography, multi-work order trips, priority, technician skills, equipment, parts requirements, and other resources.
• Promptly respond to customer inquiries; gather constant customer feedback and monitor the level of satisfaction making sure customer perceptions are well aligned Nixon’s intent.
• Actively and efficiently manages WIP (work in progress) to ensure prompt invoicing.
• Maintain outstanding customer relationships and communicate with customers throughout the repair process.
• Manage technicians’ quotes for additional service work and ensure customers are followed-up with on a timely basis.
• Look for continuous ways of improving the overall operation and implementing the necessary action plans.
• Conduct warranty actions and filings to internal Warranty Administrator
• Manage field service reports (FSRs) and their appropriate follow-up.
• Assist the Service Manager in resolving customer service issues.
• Coordinate with parts/warehouse personnel to order parts in a timely manner to ensure efficiency on jobs.
• Assists in fleet, equipment, and inventory management.
• Other duties as assigned.

Knowledge & Skills

• Strong ability to lead, persuade, motivate, and influence others.
• Ability to multi-task, prioritize, and manage time effectively with strong attention to detail.
• Excellent communication skills, both written and verbal.
• Strong organizational skills.
• Proficient in Microsoft Suite of programs

Education & Experience Preferences/Requirements

• Degree Required: High School Diploma / GED
• Years of Experience: 4-5
• 3+ years’ experience managing others required.
• Experience working in a technical field with external customer facing focus strongly preferred