Customer Service Coordinator - Member Care

American Association of Nurse Practitioners, Inc.; Austin (TX); Hybrid; USD 32,000 - 36,000; Full time

Job summary

The American Association of Nurse Practitioners, Inc. seeks a Customer Service Coordinator - Member Care to deliver outstanding member support via telephone, email, ticketing systems, and CRM tools.

The role emphasizes courteous service, accuracy, and collaboration with the Member Care Center team in Austin. Based at the Austin, Texas National Headquarters with a hybrid work option, you will process membership applications, dues, renewals, and communications while contributing to SOPs, data

Qualifications

• Provides comprehensive and exceptional customer service to members and prospective members.
• Maintains data hygiene and assists with SOPs and knowledge base materials.

Responsibilities

• Serves as a tier 1 initial point of contact for the Member Care Center for inbound phone calls.
• Responds to membership email box and Help Ticket inquiries.
• Handles membership applications, dues payments, and automatic renewal transactions.
• Documents member interactions accurately in CRM and internal notes.
• Assists with preparation of membership materials for conferences.

Skills

Customer service

CRM systems

Zendesk

Data entry

Membership processing

Tools

Zendesk

CRM software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Customer Service Coordinator - Member Care

Full Time Clerical Austin, TX, US

Salary Range: $23.22 To $26.70 Hourly

ABOUT THE AMERICAN ASSOCIATION OF NURSE PRACTITIONERS

The American Association of Nurse Practitioners ® (AANP) is a full-service professional membership organization that empowers all Nurse Practitioners (NPs) to advance accessible, person-centered, equitable, high-quality health care for diverse communities through practice, education, advocacy, research, and leadership. AANP takes pride in serving the NP community and our team members work together to move the association forward.

We are looking for talented individuals to join our team. In addition to competitive benefits, AANP offers team members a creative work environment with the opportunity for personal growth and success.

APPLICATION PROCESS

Applicants for this role must submit a cover letter and upload their resume with the online employment application.

POSITION SUMMARY

The AANP Member Care Center team member provides comprehensive and exceptional customer service and support to Association members and prospective members. via telephone, email, ticketing systems, Customer Relations Management (CRM) systems, and face-to-face communications; coordinates programs and projects to support membership operations.

WHERE YOU WILL WORK

This position will be in the Austin, Texas National Headquarters Office and will have a hybrid work option.

ESSENTIAL RESPONSIBILITIES

You are expected to perform the following essential responsibilities of the position with reasonable accommodation. The position may include other responsibilities as assigned.

• Serves as a tier 1 initial point of contact for the Member Care Center for inbound phone calls. Escalates inquiries to the appropriate staff member or department when higher level expertise or assistance is required.
• Serves as a primary responder to membership email box and Help Ticket inquiries .
• Provides email, telephone, and face-to-face communications to current and prospective members as well as internal staff.
• Processes membership applications, dues payments, dues refunds, and automatic renewal transactions.
• Makes accurate and complete notes on the member account of each phone call and customer contact in addition to internal notes for special circumstances.
• Contributes to Help Center articles, macros and Zendesk standard responses, and contributes to Standard Operating Procedures (SOPs).
• Participates in Association Management System (AMS) data clean-up projects as assigned.
• Assists with preparation and packing of membership materials for conferences.
• Ensures prompt processing, tracking, and distribution of incoming and outgoing mail and shipments. May be a primary or secondary support duty based on task assignments.
• Responds to front office doorbell along with fellow teammates.
• Stays abreast of AANP website content and changes, member benefits, and promotions.
• Serves as either the primary owner or support/back-up specific duties and projects, as assigned up to and including but not limited to the following:
  • NPO memberships
    • Coordinates and administers NPO membership operations, member benefits, communications, newsletter activities, and mailing list rental requests.
    • Maintains working knowledge of the NPO program and supports back-up coverage to ensure continuity of service.
  • AMS
    • Performs consistent data hygiene tasks
  • State Liaisons
    • Supports State Liaison-related projects and activities as assigned .
  • Employer Membership Program
    • Coordinates the Employer Membership Program for contracted organizations as assigned.
    • Performs renewal mailing process.
  • Member Lists for JNP and JAANP
    • Provides scheduled