Customer Service Assistant 2

State of Ohio; Columbus (OH); On-site; USD 32,000 - 39,000; Full time

Job summary

The Ohio Department of Job and Family Services, Office of Legal & Acquisition Services, seeks a Customer Service Assistant 2 in Columbus to respond to inquiries, process hearing requests across SNAP, Medicaid, OWF, Child Care, Adoption Assistance, and PRC, and maintain records using OBWP, SETS, SACWIS, HATSX and Microsoft Office.

This full-time role requires strong customer service, attention to detail, and the ability to handle sensitive information, with interactions via phone, email, chat,

Qualifications

• Experience in customer service or public-facing roles.
• Ability to manage multiple tasks and maintain confidentiality.
• Strong written and verbal communication skills.

Responsibilities

• Respond to inquiries and complaints requiring knowledge of laws, rules, policies and procedures.
• Process, track, and update hearing requests across multiple programs (SNAP, Medicaid, OWF, Child Care, Adoption Assistance, PRC).
• Review hearing requests and related documentation for validity and timeliness.
• Prepare appeal records and dockets by researching information across systems (OBWP, SETS, SACWIS, HATSX).
• Provide customer assistance via phone, email, chat, and in-person interactions.
• Process expedited hearing requests and handle documents containing sensitive information (FTI, HIPAA).
• Coordinate with coworkers, attend trainings, and use Outlook and Microsoft Office Suite to complete tasks and produce reports.
• Maintain logs, records, files and participate in meetings.

Skills

Customer Service

Public Relations

Administrative support

Job description

Job Description - Customer Service Assistant 2 (2600072P)

Organization

Job & Family Services

Agency Contact Name and Information : [e-mail]

Unposting Date

Oct 2, 2026, 3:59:00 AM

Work Location

James A Rhodes Office Tower 31 30 East Broad Street 31st Floor Columbus 43215

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation : 23.65

Schedule

Full-time

Union : OCSEA

Primary Job Skill

Customer Service

Technical Skills : Customer Service, Public Relations, Administrative support/services

Professional Skills : Attention to Detail, Customer Focus, Listening, Verbal Communication, Written Communication, Confidentiality

Agency Overview

Who We Are

The Ohio Department of Job and Family Services (ODJFS) supports Ohioans and their families through the following programs:

• Cash and Food Assistance
• Employment Services and Workforce Development
• Unemployment Insurance
• Adult Protective Services
• Child Support

Public service is an honorable way to serve the community in a hands-on dedicated way. You can make a difference in someone’s world!

Guiding Principles

• We will be a leader in customer satisfaction.
• We will have a reputation that attracts and retains talented, diverse, and dedicated employees.
• We get better at what we do every day.

Job Description

Office of Legal & Acquisition Services

The Bureau of State Hearings (BSH) handles appeals from individuals who disagree with decisions made about their public benefits. We make sure every person has a chance to present their case and receive a clear, timely decision regarding their appeal. BSH serves individuals who receive Medicaid, Supplemental Nutrition Assistance Program (SNAP), Ohio Works First, Child Care, Child Support, Adoption Assistance, and Prevention Retention and Contingency (PRC). Learn more about the Office by visiting the ODJFS BSH webpage.

What You Will Do

• Respond to inquiries and complaints requiring deep knowledge of laws, rules, policies and procedures.

• Process, track, and update hearing requests across multiple programs (SNAP, Medicaid, OWF, Child Care, Adoption Assistance, PRC).

• Review hearing requests and related documentation to determine appeal validity, timeliness, and appropriate actions.

• Prepare appeal records and dockets by researching and verifying information across systems such as OBWP, SETS, SACWIS, HATSX, and shared inboxes.

• Provide customer assistance via phone, email, chat, and in-person interactions, offering updates, resolving questions, and directing callers appropriately.

• Process expedited hearing requests and handles documents containing sensitive information (FTI, HIPAA).

• Coordinate with coworkers, attend trainings, and use tools like Outlook and Microsoft Office Suite, Adobe, Tableau to complete tasks and produce reports.

• Maintains logs, records, files, and participates in meetings or other assigned duties.

Preferred Skills

• Strong Knowledge of public assistance programs, state hearing processes, and related regulations.

• Excellent communication skills, both written and verbal.

• High attention to detail and the ability to verify and interpret complex information.

• Proficient with multiple software systems (OBWP, SETS, SACWIS, HATSX, Microsoft Office Suite, Outlook).

• Strong customer service and problem-solving abilities.

• Ability to independently prioritize tasks and make informed decisions.

• Ability to maintain professionalism when dealing with sensitive or difficult interactions.

Schedule

Full-time.

Hours

Standard workdays are Monday through Friday. Hours are between 7:00 a.m. and 6:00 p.m.

Location

P osit ions are headquartered at the James A Rhodes State Officer Tower - 30 E. Broad Street, Columbus, OH 43215.

Travel

Occasional travel within the state of Ohio.

PN(s): 20036628, 20045299, 20042325, 20042484.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) &Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

The candidate, at minimum, must have the following

Option 1

• 9 mos. trg. or 9 mos. exp. in office practices & procedures;
• AND 9 mos. trg. or 9 mos. exp. in public relations or customer service that included techniques for handling difficult people;
• AND 9 mos. trg. or 9 mos. exp. in typing, keyboarding, data entry or word processing;
• AND 9 mos. trg. or 9 mos. exp. in operation of personal computer.

Option 2

• The equivalent of Minimum Class Qualifications For Employment noted above.

Tips For Your Application

When completing the different sections of this application, be sure to clearly describe how you meet the minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.

Pay Information

This position is in the State of Ohio’s OCSE A Pay Schedule, Pay Range 28 . Unless required by legislation or union contract, starting salary will be the minimum salary of that pay range (step 1, currently $23.65per hour). These ranges provide a standardized pathway for pay increases. With continued employment, new hires move to the next step in the range after 6 months and annually thereafter. Cost of Living Adjustments increase wages in these ranges each fiscal year. The current step progression wages are in the table below.

Pay Range 28

Step 1

$23.65

Step 2

$24.27

Step 3

$24.88

Step 4

$25.61

Step 5

$26.54

Step 6

$27.56

Step 7

$28.76

Hourly

$23.65

$24.27

$24.88

$25.61

$26.54

$27.56

$28.76

Annual

$49,192

$50,482

$51,750

$53,269

$55,203

$57,325

$59,821

Months of Employment: At Hire

6 Months

18 Months

30 Months

42 Months

54 Months

66 Months

Supplemental Information

Selection Priority Notice

Current employees of ODJFS in the OCSEA union have selection rights before all other applicants. Applications from all other candidates will only be considered if an internal OCSEA applicant is not selected for this position.

ADA Notice

If you require an accommodation based on a disability for any step of the selection process, please contact [e-mail].

Background check information

The final candidate selected for this position will be required to undergo a criminal background check. Some positions may require drug testing and/or fingerprinting. Criminal convictions do not necessarily disqualify candidates from consideration.

ADA Statement

Ohio is a Disability Inclusion State and strides to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.