Customer Service Assistant 1/AP1 - PN 20065996 - Cincinnati

Ohio Industrial Commission; Cincinnati (OH); On-site; USD 64,058,000 - 66,125,000; Full time

Job summary

The Ohio Industrial Commission's Cincinnati Regional Office is seeking an onsite Customer Service Assistant to handle inquiries from injured workers, employers and the public, using transcription software and document preparation skills.

You will greet visitors, verify information, and use CAS, ECM, ICON and other tools to research cases, respond to inquiries, and produce hearing orders and reports.

Qualifications

• 3 months of training or 3 months of experience in office practices and procedures.
• 1 course or 3 months of experience in public relations or customer service.
• 1 course or 3 months of experience in typing, keyboarding, data entry or word processing.
• 1 course or 3 months of experience in operation of a personal computer.

Responsibilities

• Greets visitors, checks in customers for hearing and refers to the BWC or Ombuds.
• Responds to inquiries using ORC, OAC, IC rules to respond efficiently and accurately.
• Uses CAS, ECM, Case Manager, ICON, and BWC applications for research and updates.
• Responds to AskIC requests: claims status inquiries, risk/rep updates, and claim party address updates.
• Uses transcription and dictation equipment to prepare documents including hearing orders and medical reports.

Skills

Customer Service

Attention to Detail

Confidentiality

Problem Solving

Responsiveness

Tools

Transcription software

CAS

ECM

Case Manager

ICON

BWC applications

Job description

The Ohio Industrial Commission (OIC) Cincinnati Regional office, is seeking an onsite individual with professional customer service skills. The selected individual must demonstrate knowledge of customer service skills and the ability to learn transcription software.

What You'll Do

Under general supervision, requires thorough knowledge of Industrial Commission (IC) policies and procedures to respond to telephone, electronic and in-person inquiries from internal and external customers (injured workers, employers, representatives, general public, IC / BWC staff and other state agencies, etc.) regarding claims processing procedures and claim / hearing status.

• Greets visitors, checks in customers for hearing and refers to the BWC or Ombuds.
• Utilizes the ORC, OAC, IC rules, resolutions, and procedures located on iConnect to respond to inquiries efficiently and accurately.
• Utilizes computer applications (CAS, ECM, Case Manager, ICON, BWC applications) for research, data retrieval / verification, injured worker and claim updates (addresses, representatives status, captures motion / appeals, applications, etc.) and inquiry resolution.
• Responds to AskIC requests: claims status inquiries, risk/rep updates, and claim party address updates; covers Customer Service desk, as necessary.
• Requires the use of transcription & dictation equipment & software to prepare documents (e.g., hearing orders, medical reports, letters, and memoranda) that are technical in nature & include legal & medical terminology; proofreads documents for correct spelling, punctuation & grammar; makes corrections as needed.

See the attached position description for more details regarding this position.

3 mos. trg. or 3 mos. exp. in office practices & procedures; 1 course or 3 mos. exp. in public relations or customer service to include techniques for dealing with difficult people; 1 course or 3 mos. exp. in typing, keyboarding, data entry or word processing; 1 course or 3 mos. exp. in operation of personal computer.

• Or equivalent of Minimum Qualifications for Employment noted above. Note: in the telecommunications section, within the Ohio Department of Public Safety, employees will automatically be reassigned to the Customer Services Assistant 2, 64432 classification after serving 6 months as a Customer Service Assistant 1, 64431.

Job Skills

Customer Service

Technical Skills

Clerical and Data Entry, Customer Service, Operational and Administrative Support, Research, Transcription

Professional Skills

Attention to Detail, Confidentiality, Customer Focus, Problem Solving, Responsiveness

Agency Contact Name and Information

Human Resources, 614-466-2765

Unposting Date

Aug 30, 2026, 11:59:00 PM

Work Location

Cincinnati Regional Office

Primary Location

United States of America-OHIO-Hamilton County-Cincinnati

Compensation

$22.59 (Step 1)

Schedule

Full-time

Work Hours

8:00 am - 5:00 pm

Classified Indicator

Classified

Union

OCSEA

Technical Skills

Transcription, Clerical & Data Entry, Customer Service, Operational and Administrative Support, Research

Professional Skills

Attention to Detail, Customer Focus, Problem Solving, Responsiveness, Confidentiality

Agency Overview

Our mission is to serve injured workers and Ohio employers through expeditious and impartial resolution of issues arising from workers’ compensation claims and through the establishment of adjudication policy.