Customer Service Agent

Kahlig Auto Group; San Antonio (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Kahlig Auto Group in San Antonio, TX, seeks a dedicated Customer Service Specialist to join our dealership team. This role focuses on delivering exceptional service from scheduling to post-service follow-up, ensuring a seamless customer experience.

You will greet customers, manage check-in, clearly communicate timelines, and assist with post-service follow-ups while maintaining accurate records in our system.

Qualifications

• High school diploma or equivalent required.
• Proven experience in a customer service role, preferably in auto dealership or related industry.
• Excellent communication and interpersonal skills with ability to empathize and build rapport.
• Strong problem-solving abilities and customer-focused mindset.
• Proficiency with computer systems and dealership management software.
• Ability to multitask and manage time efficiently in a fast-paced environment.
• Detail-oriented with strong organizational skills.

Responsibilities

• Handle appointment scheduling via phone, email, and in-person, ensuring timely and accurate scheduling.
• Provide detailed information about service options, pricing, and service times to help customers decide.
• Follow up with customers prior to appointments to confirm details and address questions.
• Send reminders and relevant information about upcoming service appointments.
• Greet customers on arrival and assist with check-in; communicate timelines and delays clearly.
• Offer complimentary amenities to enhance the customer experience while waiting.
• Conduct post-service follow-up calls/emails to gather feedback and resolve issues.
• Document customer interactions and service details in the dealership system.
• Collaborate with service technicians and staff to coordinate activities.

Skills

Customer service

Communication skills

Empathy

Time management

Multitasking

Attention to detail

Education

High school diploma

Tools

Dealership management software

Job description

We are looking for a dedicated and motivated Customer Service Specialist to join our dealership team.

We are looking for a dedicated and motivated Customer Service Specialist to join our dealership team. We offer Full-Time and Part-Time positions. This role is focused on providing exceptional customer service throughout the entire vehicle service process. From the moment a customer schedules their appointment to the follow-up after their vehicle has been serviced, you will be the primary point of contact, ensuring a seamless and positive experience for every customer.

Key Responsibilities

• Pre-Appointment Engagement:
  • Handle incoming appointment requests via phone, email, and in-person, ensuring timely and accurate scheduling.
  • Provide detailed information about service options, pricing, and expected service times to help customers make informed decisions.
  • Follow up with customers prior to their appointment to confirm details and address any questions or concerns.
  • Send reminders and relevant information about the upcoming service appointment.
• During Service Experience:
  • Greet customers upon arrival and assist with the check-in process.
  • Clearly communicate service timelines and potential delays, keeping customers informed throughout their visit.
  • Offer complimentary amenities, such as refreshments and waiting areas, to enhance the customer experience while they wait.
  • Address customer inquiries and concerns promptly and professionally, ensuring a high level of satisfaction.
• Post-Service Follow-Up:
  • Conduct follow-up calls or emails to gather feedback on the service experience, ensuring customer satisfaction.
  • Resolve any post-service issues or concerns promptly, working with the service team as needed.
  • Provide information on additional services or maintenance recommendations based on vehicle condition and customer needs.
  • Maintain relationships with customers for future service needs and promote loyalty through effective communication strategies.
• Record Keeping:
  • Accurately document customer interactions, service details, and feedback in the dealership management system.
  • Maintain an organized and up-to-date system for customer follow-ups and appointment reminders.
• Collaboration and Teamwork:
  • Work closely with service technicians and other staff to coordinate customer service activities.
  • Participate in team meetings to share customer feedback and identify areas for improvement in service delivery.

Qualifications

• High school diploma or equivalent; additional education in customer service or business is a plus.
• Proven experience in a customer service role, preferably in an automotive dealership or related industry.
• Excellent communication and interpersonal skills, with the ability to empathize and build rapport with customers.
• Strong problem-solving abilities and a customer-focused mindset.
• Proficient in using computer systems and dealership management software.
• Ability to multitask and manage time efficiently in a fast-paced environment.
• Detail-oriented with strong organizational skills.

What We Offer

• Competitive salary and performance-based incentives.
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and career advancement.
• A positive work environment committed to customer satisfaction.

[Dealership Name] is an equal-opportunity employer, and we welcome candidates from all backgrounds to apply.