Customer Intake and Dispatch Coordinator

SERVPRO of Vacaville / Dixon; El Paso (TX); Presencial; USD 19 000 - 23 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Resumo da oferta

SERVPRO Team MLR in Metairie is seeking a dependable Customer Intake and Dispatch Coordinator to be the first voice customers hear when they report property damage or request service.

The role focuses on answering calls, collecting loss details, entering leads, and quickly routing each opportunity to the appropriate team, with on-site attendance required during assigned hours.

Qualificações

• High school diploma or GED is required.
• Excellent phone etiquette and clear verbal and written communication.
• Strong customer service, data-entry, and administrative skills.
• Ability to collect and document detailed information accurately under urgency.
• Ability to manage multiple calls and tasks in a fast-paced office.

Responsabilidades

• Answer incoming customer, referral, and First Notice of Loss calls promptly and professionally.
• Gather complete loss details and contact information, service location, and insurance data.
• Enter new leads and call notes accurately into company systems.
• Dispatch leads to the appropriate mitigation, reconstruction, or operations team.
• Facilitate warm call transfers and locate the right team member for immediate assistance.
• Notify team members of urgent losses and confirm referrals are received.
• Monitor dispatched leads and follow up to ensure timely responses.
• Provide updates to customers and route questions accordingly.
• Escalate delays, concerns, and unresolved referrals to management.
• Maintain accurate call, dispatch, and follow-up records.

Conhecimentos

Excellent phone etiquette

Customer service

Data-entry

Administrative skills

Clear written communication

Formação académica

High school diploma or GED

Ferramentas

CRM systems

Descrição da oferta de emprego

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

SERVPRO Team MLR is seeking a dependable and customer-focused Customer Intake and Dispatch Coordinator to support our Metairie restoration operations. This person will be the first voice customers and referral partners hear when they report property damage or request service. The primary focus of the role is answering incoming calls, collecting accurate First Notice of Loss information, entering leads, and immediately connecting each opportunity with the appropriate operational team.

This is a phone-intensive position for someone who communicates clearly, stays calm when a caller is under stress, and can manage several priorities without losing accuracy or urgency. Because the role requires immediate communication and warm call transfers, regular in-office attendance is essential.

What You Will Do

• Answer incoming customer, referral, and First Notice of Loss calls promptly and professionally.
• Gather complete loss details, including contact information, service location, type of damage, insurance information, referral source, and immediate service needs.
• Enter new leads, job referrals, customer information, and call notes accurately into company systems.
• Assess the nature and urgency of each call and dispatch the lead to the appropriate mitigation, reconstruction, commercial, or operational team.
• Facilitate warm call transfers and locate the appropriate team member when immediate assistance is needed.
• Notify team members of urgent or time-sensitive losses and confirm each referral has been received.
• Monitor dispatched leads and follow up to ensure calls and referrals are acknowledged and addressed promptly.
• Provide available updates to customers and referral partners and route technical or job-specific questions appropriately.
• Escalate service delays, missed calls, customer concerns, and unresolved referrals to management.
• Maintain accurate call, dispatch, lead-assignment, and follow-up records.
• Support on-call schedules, team availability, job tracking, front-office coverage, and general administrative tasks as needed.

What We Are Looking For

• High school diploma or GED
• Excellent phone etiquette and clear verbal and written communication skills
• Strong customer service, active-listening, data-entry, and administrative skills
• Ability to collect and document detailed information accurately while maintaining a sense of urgency
• Ability to prioritize competing demands and manage multiple calls and tasks in a fast-paced office
• Comfort using computers, email, multiline phone systems, and other digital tools
• Sound judgment, dependable follow-through, and the ability to remain calm under pressure
• Reliable attendance and the ability to work on-site during assigned hours

Preferred Experience

• At least one year of experience in a call center, dispatch, receptionist, customer service, scheduling, or administrative support role
• Experience handling a high volume of calls and transferring callers accurately and efficiently
• Experience with lead intake, emergency dispatch, service coordination preferred
• Experience in restoration, construction, emergency services, property management, or insurance

Compensation: $14.00 - $17.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.