Customer Experience Support Associate

Winland Foods, Inc.; Green Bay (WI); Hybrid; USD 29,000 - 43,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with match

STD/LTD/AD&D/Life

HSA

FSA

EAP

Hospital indemnity

Accident Insurance

Identity and Fraud Protection Plan

Legal

Critical Illness

Job summary

Winland Foods, Inc. is seeking a Customer Experience Support Associate to execute the product samples process and support the end-to-end customer experience.

You will manage sample requests, maintain inventory in Excel, and prepare parcel labels for outgoing products. The role requires strong communication, attention to detail, and the ability to coordinate with sales, supply chain, and operations to meet customer expectations.

Qualifications

• Requires a high school diploma; college coursework in supply chain or business preferred.
• Minimum 2 years in a customer-facing role, supply chain, warehousing, or transportation preferred.
• Strong attention to detail and excellent organizational skills.
• Proficient in Microsoft Office; ERP systems (SAP) and Power BI preferred.
• Good written and verbal communication skills; ability to work overtime when needed.

Responsibilities

• Execute product samples process and manage sample requests.
• Maintain and organize sample room inventory in Excel; prepare parcel labels.
• Respond to customer inquiries within 24 hours via email/Teams; document interactions.
• Manage customer orders to ensure availability and communicate shortages to stakeholders.
• Analyze inventory reports for high-volume customers to anticipate impacts 30–60 days out.

Skills

Attention to detail

Written & verbal communication

Multi-tasking

Microsoft Office

Power BI

Education

High school diploma

Post-secondary education preferred (Supply Chain/Business)

Tools

Microsoft Office

ERP systems (e.g., SAP)

Power BI

Job description

At Winland Foods, our success starts with people who live our values of Excellence, Quality, Integrity, Respect, and Collaboration every day. This role is an individual contributor position responsible for the successful execution of tasks that enable a positive customer experience in meeting their expectations. This role is integral to managing and executing product samples. The Customer Experience Support Associate will establish and maintain effective relationships across many areas of the business which could include, but not limited to commercialization, sales, supply chain, operations, finance, transportation, warehousing, and information technology. These relationships are key to successfully meeting customer expectations.

Employee Type: Full time

Location: WI Green Bay

Job Type: Customer Service

Job Posting Title: Customer Experience Support Associate

Schedule: Remote Monday and Friday; In office Tuesday to Thursday

Work Location: 1120 Employers Blvd, De Pere, WI 54115

• Medical
• Dental
• Vision
• 401(k) with match
• STD/LTD/AD&D/Life
• HSA
• FSA
• EAP
• Hospital indemnity
• Accident Insurance
• Identity and Fraud Protection Plan
• Legal
• Critical Illness

Salary, based on experience and other qualifications: $21.16/hr - $31.20/hr with additional bonus potential

Roles and Responsibilities

• Maintains knowledge of and independently executes the product samples process.
• Participates in managing sample requests.
• Completes accurate and professional white labeling of outgoing products when required.
• Manages sample room inventory in Excel and makes available to requestors.
• Fulfills samples requests from the samples room to include preparation of parcel labels.
• Understands the end-to-end sales process to support processes.
• Manage customer orders to ensure availability of ordered product, adjusting for and communicating proactively any potential shortages to the customer and the commercial organization.
• For customers that meet a volume threshold, complete an analysis of standard inventory reports to anticipate customer impacts in the next 30 to 60 days, escalating to a Leader or an Analyst when potential concerns are identified.
• Provides proactive, professional internal stakeholder communication and external customer communication on any issues in meeting customer fulfillment expectations.
• Communication takes place primarily through written form in email and Microsoft Teams, including responding to customer inquiries within 24 hours.
• Updates and maintains documentation on customer communications, inquiries, and interactions in a timely fashion in the system.
• Demonstrates ability to identify and resolve issues affecting overall service to the customer and positively influence key performance indicators.
• Proactively identifies and resolves recurring customer issues.
• Provides input and updates to training/reference materials as needed in coordination with their leader.
• Attends skill set enhancement training as needed and available.
• Maintains relationships across all areas of the business, including but not limited to commercialization, sales, supply chain, operations, finance, transportation, warehousing, and information technology.
• The duties and responsibilities described are not a comprehensive list of all tasks. Additional tasks and duties may be assigned from time to time as necessitated by business needs.

Qualifications & Experience

• High school diploma required.
• Post secondary education in Supply Chain, Business or related field preferred.
• Minimum of 2 years of experience in a customer-facing role, supply chain, warehousing, or transportation is preferred.
• High attention to detail with excellent organizational skills.
• Ability to manage multiple tasks in a high-change environment.
• Working knowledge of Microsoft Office is required.
• Working knowledge of ERP Systems (ex. SAP) and Power BI is preferred.
• Strong written and verbal communication skills are required.
• The ability to work occasional overtime is required.Ability to perform repetitive motions 90% of the time required: PC Keyboard.

EEO Statement

Winland Foods seeks to recruit, develop, and retain the most talented people from a diverse candidate pool, and as a global company we believe our success is enhanced by fostering equity and inclusion in the workplace. Therefore, Winland Foods is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic information, military or veteran status, and any other characteristic protected by applicable law.

About Us

At Winland Foods, we’re passionate about creating exceptional food experiences that bring people together. We are a dynamic and growing company specializing in meal preparation products—from pasta and sauces to plant-based proteins and more. Our portfolio includes beloved consumer brands and custom private-label solutions for retail and foodservice channels.

Why Work With Us?

• Commitment to Quality: We consistently exceed industry standards across our value chain.
• Sustainability & Responsibility: We prioritize environmental stewardship and make a positive impact on the world around us.
• People First: The safety, well-being, and growth of our employees are at the heart of everything we do.

Our Culture

We’re a team of food enthusiasts who value collaboration, innovation, and integrity. At Winland Foods, you’ll find an environment where your ideas matter, your contributions are recognized, and your career can thrive.

Explore Opportunities

At Winland Foods, you’ll find opportunities across operations, supply chain, marketing, and product development—roles where your work truly makes an impact. By joining our team, you become part of a forward-thinking organization that values passion, collaboration, and shared success with our customers. Together, we’re shaping the future of food.