Customer Experience Rep III

OnTrac; Reno (NV); Hybrid; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability coverage

401(k) with company match

Flex vacation

Floating holidays

Paid sick leave

Company holidays

Parental bonding leave

Wellness programs

Job summary

OnTrac is seeking a Customer Experience Coordinator to join our hybrid team. You will audit data, generate reports, and deliver white-glove support to shoppers and shippers, ensuring timely communication and resolution.

The role requires 1–3 years in customer operations or related fields, proficiency with Excel and Outlook, and the ability to adapt to a fast-paced environment. Strong problem-solving and empathy are essential. Benefits and career growth are available.

Qualifications

• High school diploma or equivalent.
• 1–3 years of experience in customer operations, logistics, transportation, customer service, supply chain, or related field.
• Proficiency with Microsoft Excel, Outlook, and other business applications.
• Must adhere to OnTrac security guidelines and Acceptable Use policy.

Responsibilities

• Audit recurring customer and operational reports for accuracy and completeness; perform manual data entry and validation.
• Support report generation and documentation with audit logs and related materials.
• Prepare and distribute customer-facing reports and performance updates; communicate results to stakeholders.
• Fulfill manual reporting, shipment research, and customer-specific data requests; maintain records of requests.
• Monitor escalations received via phone, email, and other channels; assess severity and route accordingly.
• Provide regular status updates to customers and internal teams until resolution.
• Collaborate with Operations, Transportation, Network Planning, Quality, Customer Success, and other teams to resolve issues.

Skills

Customer service

Excel

Outlook

Data entry

Education

HS Diploma

Tools

Microsoft Excel

Microsoft Outlook

Job description

OnTrac is hiring a Customer Experience Coordinator!

Are you eager to join a dynamic and expanding company where you can both learn and make a meaningful impact? If you possess a strong sense of empathy, enjoy assisting others, thrive in a fast-paced environment, and excel at problem-solving, we encourage you.

Founded in 1986, OnTrac has evolved into the leading provider of same-day and next-day delivery services in the U.S. for premier e-commerce and product-supply businesses, including five of the largest retailers in the U.S.

Location:

Hybrid- CA, FL, IL, NJ, NV, NC,OH, PA, SC, TN

Shift Options

Tue-Sat 11pm - 7am CST

TBD 3pm - 11pm

Compensation

The expected starting base pay range for this position is $21.00 - $26.44, with full potential base salary range over a successful candidate’s tenure in the position of $21.00 - $31.73. Actual compensation will be determined based on experience, skills, internal equity, and other job-related factors.

Employment Logistics

The Customer Experience Coordinator serves as a frontline operational support resource for OnTrac’s Customer Control Tower. This role audits operational and customer reporting, performs manual data entry and validation, executes white-glove customer support processes, supports customer reporting requests, and provides real-time escalation support to shippers through phone and email. The Coordinator monitors inbound escalations, assesses their severity and business impact, initiates the appropriate response procedures, routes issues to the correct business owners, and maintains communication with customers and internal stakeholders through resolution.

Unpacking The Benefits

• Medical, dental, and vision insurance
• Life and short- and long-term disability coverage
• 401(k) retirement savings plan with company match
• Flex vacation in states other than CA, CO, IL, MA, MT, and NE, with accruals up to 96 hours for first year of employment with tenure-based increases up to 160 hours
• Two (2) floating holidays per year
• Paid sick leave*
• Six (6) paid company holidays
• Two (2) weeks paid pregnancy disability leave, four (4) weeks paid parental bonding leave
• Additional wellness and employee assistance programs

Benefits eligibility and offerings are subject to the terms and conditions of the applicable plans and company policies.

The Must-Haves

• High school diploma or equivalent
• 1–3 years of experience in customer operations, logistics, transportation, customer service, supply chain, or a related field
• Proficiency with Microsoft Excel, Outlook, and other business applications.
• It is the responsibility of every position to understand and adhere to the security guidelines outlined in OnTrac’s Acceptable Use policy and to conduct their activities accordingly.

Your Mission In Motion

• Reporting audits & data validation: Audit recurring customer and operational reports for accuracy, completeness, and adherence to service-level expectations; perform manual data entry, corrections, and validation; identify discrepancies and elevate them for investigation and resolution.
• Report generation & documentation: Support report generation and distribution while maintaining audit logs and supporting documentation related to reporting activities.
• Customer reporting & communication: Prepare and distribute customer-facing reports, performance updates, and operational summaries; communicate results and updates to internal stakeholders and external customers in a timely, accurate, and professional manner.
• White-glove & special-request support: Fulfill manual reporting, shipment research, and customer-specific data requests; support customer-specific operational requirements and service commitments; maintain detailed records of requests and fulfillment activities.
• After-hours escalation management: Monitor escalations received through phone, email, and other channels; assess severity, customer impact, and urgency; follow established SOPs; route issues to the appropriate business owners, operational teams, or leadership stakeholders.
• Incident updates & resolution tracking: Provide regular status updates to customers and internal stakeholders until resolution; document escalations, actions, and final outcomes; support incident management during operational disruptions and high-volume events.
• Cross-functional issue resolution: Partner with Operations, Transportation, Network Planning, Quality, Customer Success, and other teams to resolve customer issues; track open items, follow through on timely resolution, and escalates recurring trends, systemic issues, and risks.

Paving Your Way To Your Success

• You demonstrate strong verbal and written communication skills.
• You bring strong attention to detail and organizational skills.
• You assess situations, prioritize your workload, and make sound decisions.
• You are available to work evenings, weekends, overnight shifts, or on-call schedules as business needs require.

Posting Timeline

This job posting is anticipated to remain open for at least 15 days from the date of posting

Disclosures

• Washington state employees are eligible for up to 56 hours of paid sick leave annually.

The salary range above represents the national range for this position. The salary range may be inclusive of several career levels at OnTrac, and the actual base salary offered may vary depending on several factors including, but not limited to: Geographic location, candidate experience and qualifications, job-related skills and competencies, market alignment, and financial considerations.

Compensation decisions are made based on the specific circumstances of each hire to ensure fair and competitive pay.

ADA Statement

We are committed to providing equal employment opportunities to all qualified individuals. If you require reasonable accommodation to participate in the application or interview process, perform essential job functions, or access other employment benefits, please contact Human Resources.

Equal Opportunity Employer

Lasership, Inc. dba OnTrac Final Mile with its affiliates, including OnTrac Logistics, Inc. (collectively, "OnTrac" or the "Company") is an equal opportunity employer. We value diversity and welcome applications from individuals of all backgrounds, abilities, and experiences. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or age. Join us in our commitment to creating a diverse and inclusive workplace.