Customer Care Product Warranty Claims Analyst

Westlake Chemical Corporation; Lathrop (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Westlake Chemical Corporation in Lathrop, CA is seeking a Customer Care Representative (Product Warranty Claims) to be the first contact for warranty inquiries and claims across Westlake Royal Roofing and Stone products.

You will service inbound and outbound calls, process credits, and generate replacement orders. The role involves reviewing claims, conducting investigations, and coordinating with QC and other teams to resolve issues while ensuring DOA and SOX compliance.

Qualifications

• Proficiency with Windows based software (specifically Excel, Word, and PowerPoint) required.
• SAP knowledge preferred.
• Salesforce knowledge preferred.
• Strong communication skills (verbal and written).
• Customer Service background required.
• Claims adjuster, processing, adjudication and resolution background preferred.
• Investigation and negotiation experience is required.
• Detail-oriented and able to multitask.

Responsibilities

• Service inbound and initiate outbound customer calls to ensure that claims are handled timely and accurately.
• Request credits and cheque requests and generate replacement orders for warranty claims.
• Provide product availability and negotiate labor costs with customers.
• Answer technical inquiries and escalate to level 2 where appropriate.
• Review warranty repair requests to ensure compliance with guidelines.
• Conduct investigations into potential fraudulent claims.
• Perform investigations to validate the legitimacy of claims.
• Log and update customer care requests and maintain warranty information in database.
• Work independently and as a team, using sound judgement in problem solving.
• Demonstrate organization and prioritization skills; manage multiple responsibilities.
• Follow product and policy for complaint resolutions within approved DOA Matrix.
• Comply with Company Safety Policies and Procedures.
• Regular attendance, timeliness, and scheduling flexibility.
• Ensures SOX compliance processes are followed and necessary documents are verified.
• Perform all other duties as directed by the Claims Supervisor or Claims Manager.

Skills

Windows-based software (Excel, Word,PP

Strong communication skills

Customer Service background

Investigation experience

Negotiation experience

Detail-oriented

Multitasking

Problem-solving

Organization skills

Decision-making skills

Time management

Documentation accuracy

Education

One-year certificate from college or technical school

Criminal Justice background

Tools

SAP

Salesforce

Excel

Job description

SUMMARY

This unique Customer Care Representative (Product Warranty Claims) position will be the first point of contact for warranty inquiries and claims, supporting all Westlake Royal Roofing and Stone products.

Lathrop, CA Customer Service Office

DUTIES AND RESPONSIBILITIES

May include, but are not limited to, the following:

• Service inbound and initiate outbound customer calls to ensure that customer claims are handled in a timely, accurate and perceived in a superior manner, by the Westlake customer base.
• Request credits and cheque requests for all Westlake Royal Roofing & Stone Solutions warranty claims. Generate replacement orders for customer resolution.
• Provide product availability to customers per department guidelines and negotiate labor costs with customers.
• Answer technical Inquiries (e.g. product inquiries, installation related, manufacturing specs, product maintenance, troubleshooting etc.) from internal and external customers, and escalation to level 2 where appropriate.
• Review and analyze customer warranty repair requests/claims to ensure compliance with warranty guidelines.
• Conduct investigations into potential fraudulent claims.
• Perform investigations to validate the legitimacy of claims.
• Liaise with the various plant’s QC departments as well as other internal stakeholders and assist in negotiations with customers to resolve warranty claims.
• Log and update customer care requests and maintain warranty information in database.
• Ability to work independently and as a team member while using discretion in decision making and sound judgement in problem solving.
• Demonstrate excellent organization, planning and prioritization skills; ability to manage multiple responsibilities and to work with multiple data systems.
• Follow product and policy for complaint resolutions within approved DOA Matrix.
• Comply with Company Safety Policies and Procedures.
• Regular attendance, timeliness, and scheduling flexibility.
• Ensures SOX compliance processes are followed, and necessary documents are verified and kept on file as needed.
• Perform all other duties as directed by the Claims Supervisor or Claims Manager.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Proficiency with Windows based software (specifically Excel, Word, and PowerPoint) required.
• SAP knowledge preferred.
• Salesforce knowledge preferred.
• Strong communication skills (verbal and written).
• Customer Service background required.
• Claims adjuster, processing, adjudication and resolution background preferred.
• Investigation and negotiation experience is required.
• Detail-oriented.
• Able to Multitask
• Problem-solving
• Organization skills
• Decision-making skills
• Time management skills
• Documentation Accuracy
• One-year certificate from college or technical school
• 1 - 2 years claims handling or similar experience
• Investigative or negotiation experience.
• Criminal Justice background

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear.The employee is occasionally required to stoop, kneel, or crouch.The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate as normally based in an office.Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, etc.May also result in exposure to outside elements and may require usage of stairs and elevators.Travel including air travel or auto travel may occasionally be required.

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples lives through our products and presence in the communities in which we operate.

Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.