Customer Care Manager

Platinum Pest Solutions Inc.; Town of Lansing (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health/Dental/Vision

401(k) with match

3 weeks PTO + holidays

Job summary

Platinum Pest Solutions in Lansing, IL seeks a hands-on Customer Care Leader to build and guide a team across three markets. You will own resident and regional contacts, drive timely resolutions, and coordinate scheduling with Operations to ensure seamless service delivery.

This role focuses on implementing system migrations from PestPac to Fieldwork and maintaining complete interaction history in HubSpot, while fostering improvement and scale for a growing portfolio.

Qualifications

• 3+ years leading a customer service, dispatch, or call center team.
• Experience in field service, trades, delivery, logistics, or a similar business where customers wait for a person to show up.
• Strong written communication skills for de-escalating complex situations.
• Working proficiency with AI tools, with the expectation to use Claude Team directly.
• Willingness to work onsite in Lansing, IL five days a week, sitting with the team you lead.
• A builder temperament — writing processes and standards that do not exist yet.

Responsibilities

• Lead, coach, and schedule the customer care team across three markets; set response standards and hire as needed.
• Own inbound customer contact from residents to regional escalations; manage intake, routing, and closure.
• Coordinate scheduling with Operations; bridge customer requests with route capacity; support sales-to-service handoffs.
• Oversee migration of customer care from PestPac to Fieldwork and ensure complete interaction history in HubSpot.

Skills

Team leadership

Field service knowledge

Written communication

AI tools proficiency

Onsite management

Process writing

Tools

PestPac

Fieldwork

HubSpot

ServiceTitan

Job description

Platinum Pest Solutions — Lansing, Illinois | Full-Time, Exempt | Onsite 5 Days/Week | Occasional Travel to Milwaukee & Indianapolis

$70,000–$85,000 base + 5–10% bonus target

About Platinum Pest Solutions

Platinum is a commercial pest control company headquartered in Lansing, Illinois, with operations in Milwaukee and Indianapolis. We protect multifamily apartment portfolios and commercial properties through general pest, bed bug, and canine inspection services. We employ 80+ people and are growing into new markets. We run on EOS (Entrepreneurial Operating System) — clear seats, clear numbers, quarterly Rocks, and a weekly leadership rhythm where the person accountable for a number brings that number. Our core values: Dream Big, Positive Optimistic Energy, Great Customer Service, Compassion, and Platinum Pride.

Why This Seat Exists

When something goes wrong on a property, the customer calls us. What happens in the next twenty minutes decides whether that becomes a fixed problem or a lost account. Most of our work comes from property management companies that trust us with a lot of buildings at once — one regional manager who stops believing we are responsive can move a dozen communities. That makes customer care a retention function, not an administrative one. This is a build seat: we are replacing our operating platform, standardizing how we work across three markets, and putting real structure behind how customer issues get logged, routed, and closed.

What You'll Own

• The customer care team: Lead, coach, and schedule the team so phones and email are covered across all customer hours; set standards for response speed and promises; hire and develop as the function grows
• Customer contact & resolution: Own inbound customer contact across all three markets, from resident complaints to regional escalations; own intake, routing, and closure; resolve issues before they become billing disputes; own the escalation path to service managers and leadership
• Scheduling & service coordination: Partner with Operations on schedule changes, add-on requests, and emergency calls; act as the bridge between customer requests and route capacity; support clean Sales-to-Service handoffs
• Systems & information: Own customer care through the migration from PestPac to Fieldwork, and the customer side of HubSpot; ensure complete interaction history is logged so no customer explains a problem twice

Milestones

First 90 days:

Response time and first contact resolution measured and reported weekly; a documented escalation path used by customer care and service managers; every open complaint worked to a closed answer with a named owner and date; time spent with service managers in all three markets, including at least one field ride-along

First 12 months:

Complaint and callback closure time trending down; zero service disputes reaching collections without prior Finance/Ops awareness; customer care fully operating in Fieldwork with complete account history; repeat complaints fed back to Operations to fix root causes; a stable team covering phones without heroics and a bench built for growth

What You Bring

• 3+ years leading a customer service, dispatch, or call center team, with direct experience managing people rather than just handling escalated calls
• Experience in field service, trades, delivery, logistics, or a similar business where customers wait on a person to show up
• Strong written communication skills, with the ability to write emails that de-escalate complex situations
• Working proficiency with AI tools, with the expectation to use Claude Team directly and raise standards for the team
• Willingness to work onsite in Lansing, IL five days a week, sitting directly with the team you lead
• A builder temperament — comfortable writing processes and standards that do not exist yet

Nice to Have

• Background in route-based service (pest control, HVAC, plumbing, landscaping, janitorial, restoration)
• experience with property management companies or multifamily accounts
• experience with Fieldwork, PestPac, ServiceTitan, or HubSpot
• experience through a customer-facing software migration
• conversational Spanish
• familiarity with EOS

Who Thrives Here

You'll do well if you believe a customer problem is an opportunity to prove value, prefer fixing root causes over closing tickets, and want to build how a function works rather than inherit it. You won't do well here if you need a script for every situation, prefer escalating over deciding, or want systems and standards pre-built. They are being built now — that's the job.

Health/Dental/Vision

• Health/Dental/Vision (60% employer-covered, all tiers including family)
• 401(k) with 4% match
• 3 weeks PTO + holidays

Platinum Pest Solutions is an Equal Opportunity Employer.