Customer Care Agent - Mon–Fri 8:00 AM – 5:00 PM

Vital Records Control (VRC); Montebello (CA); On-site; USD 36,000 - 56,000; Full time

Job summary

Vital Records Control (VRC) in California seeks a Customer Care Agent/Manager to interact with customers, provide information, and resolve inquiries about services.

You will handle calls, emails, and paperwork, maintain accuracy in data entry, and support monthly filing and archiving tasks.

This role emphasizes teamwork with the Customer Service Manager and Operations Director, requires a pleasant voice and reliable office skills.

Qualifications

• One year of customer service experience.
• Excellent English grammar and communication.
• Pleasant telephone manner and clear speaking voice.
• Ability to operate simple office equipment.
• Typing 45–55 wpm with high accuracy (95–100%).
• Proven customer support experience and 10-key by touch.

Responsibilities

• Train, explain tasks, and assist in resolving customer problems.
• Answer incoming phone calls, faxes, emails, and respond to requests.
• Identify and assess customer needs to achieve satisfaction.
• Handle complaints and provide solutions with timely follow-up.
• Go the extra mile to engage customers.
• Enter new box information and route accounts properly.
• Perform data entry for location changes and department assignments.
• Store previous month’s files and prepare monthly archives.
• Support special projects assigned by the Customer Service Manager or Director of Operations.

Skills

Customer service

Typing 45–55 wpm

10-key by touch

English proficiency

Tools

Office equipment operation

Basic computer knowledge

Job description

Customer Care Agent

Customer Care Manager

Summary

This position is responsible for interacting with customers to provide information in response to inquiries about services and handling/resolving complaints.

Essential Functions

• Train, explain tasks, and assist in the solution of customer problems.
• Answer incoming phone calls, faxes, emails and respond to customer requests.
• Identify and assess customer’s needs to achieve satisfaction.
• Handle complaints and provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution.
• Go the extra mile to engage customers.
• Key in new box information for all accounts.
• Data entry includes making computerized location changes, assigning customers new departments in the computer, and sending computer input to printer for printouts.
• Responsible for taking paperwork from the “ready to be filed tray” and placing it in each customer’s folder.
• At the end of each month, responsible for storing the previous month’s files in VRC boxes.
• Work on special projects as required by the Customer Service Manager or Director of
• Operations or as needs arise.

Requirements

Competencies

• Ability to work on a team including with the Customer Service Manager and Director of Operations to ensure proper customer service is being delivered.
• Must have some computer knowledge.
• Must be able to work with internal office personnel, sales & development representatives, records center personnel, and management.
• Ability to work with external customers, potential customers, vendors, and suppliers.
• Able to retain knowledge of services lines, prices, and delivery times.
• Ability to multi-task, prioritize and manage time effectively.
• Flexible, spontaneous, and able to deal with the unexpected.

Work Environment

Must be able to tolerate heat in the summer and cold in the winter.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand and walk. The employee is occasionally required to sit, climb/balance, stoop, kneel, or crouch. Must be able to reach, handle, carry, and lift between 10 lbs. and up to 50 lbs. While performing job duties, the employee is regularly required to talk, hear, read, and identify numbers for accurate order filling and receiving of material.

Education And Eligibility Requirements

• One (1) years’ experience.
• Knowledge and ability-English and grammar.
• Pleasant telephone voice/manner.
• Ability to operate simple office equipment sufficiently to perform the job.
• Typing skills (preferably 45-55 wpm) with 95 – 100% accuracy.
• Must have proven customer support experience.
• Must know 10-key by touch.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the applicant for this job. Activities, duties, and responsibilities may change at any time with or without notice.