CUSTOMER ACCOUNT SPECIALIST

United States Cold Storage, Inc.; Madison (WI); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

401K

Educational Assistance after 1 year

BCBS health insurance after 30 days

Company Life Insurance

Additional benefits and perks

Job summary

United States Cold Storage, Inc. is seeking a full-time office assistant to support warehouse operations and customer service. The role includes processing inbound/outbound activity, documentation, and coordination with IT to optimize office systems.

The ideal candidate has 1–2 years of experience, strong communication skills, and experience with AS400, SAP, Word, Excel, and PowerPoint. Monday–Friday, morning shift; start time TBD in Madison, WI.

Qualifications

• High School Diploma, GED or equivalent.
• 1–2 years of experience preferred.
• Excellent communication skills, written and oral.
• Experience with AS400, SAP, Word, Excel and PowerPoint preferred.
• Experience with warehouse paperwork preferred.

Responsibilities

• Assist in meeting customer service requirements and build good customer relationships.
• Provide administrative support to warehouse operations: inbound/outbound processing, reports, order processing, and documentation.
• Monitor inventory control functions: product rotation, recall, claims, reporting, and record keeping.
• Assist in training new office employees.
• Collaborate with IT to maximize use of office systems and recommend improvements.
• Ensure office sanitation, safety, and security in line with company and OSHA standards.
• Support department with reporting, sales proposals, accounts payable/receivable, and other office tasks.
• Develop relationships across the USCS team to maximize performance.

Skills

Excellent communication

Leadership

Planning

Attention to detail

Self-starter / independent work

Education

High School Diploma, GED or equivalent

Tools

AS400

SAP

Word

Excel

PowerPoint

Warehouse paperwork

Job description

The Job Details: Working closely with the CAS Lead/CAS Supervisor and the local USCS management team. This individual will consistently contribute to USCS’s key performance areas, including sales, customer satisfaction, cost controls, productivity, accuracy, safety, and sanitation, while maintaining a positive work environment. Focused on continuous improvement, this position assists in the oversight and/or contributes to the planning, development and implementation of all office procedures and activities required to meet customer and administrative support requirements, striving to exceed USCS’s facility and Company goals.

Pay Range: $23.00 - $26.00

Shift: Mon - Fri; morning shift; start time TBD

• Assist in meeting customer service requirements, in building good customer relationships, and ensuring that all requests are responded to in the highest professional manner.
• Provide administrative support to warehouse operations as needed, including but not limited to the timely and accurate processing of inbound/outbound activity, reports, order processing, completion of documentation, and written/verbal/electronic communication.
• Work with warehouse operations to monitor assigned inventory control functions, including product rotation and recall, customer and carrier claims, reporting, customer requests and record keeping.
• Assist in training of all new office employees.
• Work closely with Company information technology personnel to assist with the maximize utilization of all USCS office operating systems, making recommendations for improvement.
• Help ensure that all office sanitation, safety and security activities are consistently performed within the highest USCS, OSHA and other government compliance, and within industry standards.
• Work with the Department Supervisor to satisfy Company administrative requirements, including but not limited to reporting, sales proposals, accounts payable and receivable, and other general office functions.
• Develop good working relationships at all levels within the USCS team environment, leading and communicating as needed to maximize individual and team performance.

The Job Specifics

• Location, Department and Work Hours: TBD
• Reports To: CAS Supervisor
• Travel Amount:
• Job Type, EEO, and Job Code: Full-Time, Non-Exempt JOB CODE C2-20

What We Are Looking For

Education

• High School Diploma, GED or equivalent

Experience

• 1 to 2 years preferred.
• Excellent communication skills, written and oral.
• PC, leadership and planning skills helpful.
• Experience in AS400, SAP, Word, Excel and PowerPoint preferred.
• Experience with warehouse paperwork preferred.

Other Abilities You Will Need to Have: The requirements described below are representative of those required to perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

• May require physical effort associated with using the computer to access information, or occasional standing, walking, lifting needed to carry out everyday activities
• Stand and walk for extended periods.
• Use hands to handle objects, tools, or controls.
• Attention to detail.
• Effective communication, vision, and hearing are essential for safety and productivity.
• Operate scanners, tablets, radios, phones, computers, and other essential warehouse equipment as required.
• Overtime availability is essential due to demand.
• Operate a registered motor vehicle if apart of daily tasks.
• Engage in frequent personal interaction and communication.
• Possess strong arithmetic and reading skills.
• Follow verbal instructions, written instructions, and company policies.
• Be a self-starter, able to work independently and coordinate with others.
• Thrive in a fast-paced environment, managing stress and meeting productivity guidelines.

The Standard Details

• Maintain a professional demeanor in appearance and communications at all times.
• Participate in staff and/or customer meetings as required.
• Take initiative to prevent non-conformities related to product, process, and quality systems.
• Identify and report any issues related to product, processes, and/or quality.
• Propose and implement solutions through appropriate channels.
• Ensure solutions are effectively implemented.
• Follow posted security procedures at all times while in the building.
• Participate in safety and educational training programs.

What’s In It For You

We are a great company with great people. Full-time employees not under contract are offered:

• 401K and Educational Assistance after 1 year.
• Blue Cross Blue Shield available after 30 days of service, if elected.
• Company Life Insurance.
• A variety of additional benefits and perks.

Additional Information

• This job description may not encompass all tasks necessary to complete the role.
• Job functions may vary based on the area of operation. This description outlines the most common tasks required for the job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.