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Hellman Construction Co Inc.; Village of Great Neck (NY); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Paid Family Leave

Bonus based on performance

Competitive salary

Health insurance

Paid time off

Profit sharing

Job summary

The candidate will manage subcontractor/vendor invoicing, ensure alignment with Purchase Orders, maintain insurance certificates, and assist with audits and contract renewals.

Qualifications

• Experience in Accounts Payable processes and vendor management.
• Strong attention to detail and accuracy in financial records.
• Excellent communication and organizational skills.

Responsibilities

• Track and maintain subcontractor/vendor invoices in AP system.
• Verify invoices against Purchase Orders and work performed.
• Review payables vis-a-vis AR invoicing and ensure proper percentages.
• Manage disbursement flow to vendors ensuring correct payment percentages.
• Confirm hourly subcontractor rates on Change Orders align with proposals.
• Ensure subcontractors have current union certificates of insurance.
• Monitor and renew Certificates of Insurance for subcontractors.
• Support audits by gathering accurate information for industry funds and insurance.
• Ensure Purchase Orders are returned and signed with terms.

Skills

Accounts Payable

Attention to detail

Communication skills

Organizational skills

Automation platforms

Tools

Microsoft Excel

ERP/Accounting Software

Job description

Benefits:

• Paid Family Leave
• Bonus based on performance
• Competitive salary
• Health insurance
• Paid time off
• Profit sharing

General Contractor based in Nassau County, performing Interior construction in the Health & Education Field is seeking an experienced Accounting Professional to sustain the company’s Accounts Payable Department. Our company’s success during its 80-year tenure requires an individual who possesses a professional work ethic, excellent communication skills, and experience with accounting means & methods.

The incumbent should have at least 5 years of verifiable background demonstrating accuracy, reliability, proficiency, organizational skills, insight into automation platforms, and concrete knowledge of Microsoft Platform .

The successful candidate will be required to perform the following functions:

• Tracking and maintaining an up-to-date record of all incoming Subcontractor/Vendor Invoicing to be logged into our Accounts Payable system.
• Research of all back up for invoices received ensuring that these are compatible with Purchase Orders issued for same, and that the percentages billed agree with the amount of work performed by the entity who has invoiced.
• Review payables received vis a vis our Accounts Receivable invoicing
• Manage flow of disbursements to vendors/subcontractors summarizing and securing precise percentages of payments to be released in conjunction with our accounts receivables.
• Confirm that subcontractor rates for hourly wages on Change Orders align with their proposals.
• Ensure pertinent subcontractors have a letter of Good Standing with the Unions, confirming their up-to-date payment of benefits to the Unions.
• INSURANCE – Monitor, log, update current Certificates of Insurance for all subcontractors. Subcontractor with expired insurance should not be permitted to start working on a project. Payments cannot be processed without valid Insurance Certificates.
• Annually renew company’s General Services Contracts with all subcontractors.
• AUDITS – Provide support and gather accurate information for all Audits – New York State Insurance Fund, Carpenters/Laborers Union Funds, Company Insurance.
• PURCHASE ORDERS – Ensure that all Purchase Orders sent out are returned and signed acknowledging our terms and conditions.